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Subject: Fall WAML Conference - Alaska
Date: Wed, 22 Jun 2005
From: "John Kawula" <[log in to unmask]>
To: [log in to unmask]
Cross-posted to increase readership:
Yesterday I mailed the Western Association of Map Libraries (WAML) members
the registration packet for their September conference to be held in
Fairbanks and Denali National Park.
I have attached the same to this e-mail. MODERATOR ELIMINATED ATTACHMENT AND COPIED AND PASTED TEXT BELOW.
Due to contract requirements with the train and Denali area hotel,
registration forms need to be returned to me by Friday July 22.
There is still room on the program for one or two additional speakers.
However they should be prepared to present at the Murie Science and
Learning Center inside Denali National Park. Please contact me if you are
interested.
John Kawula
Government Documents and Maps Librarian
University of Alaska, Fairbanks
WAML FALL 2005 ALASKA CONFERENCE
REGISTRATION INFORMATION
For more details: refer to http://library.ucsc.edu/maps/WAML/index.html
For specific questions contact John Kawula (907) 474-6730; [log in to unmask]
IMPORTANT: Registration needs to be in my possession Friday July 22 as the train and Denali hotel require full payment and list of names this far in advance.
· Conference dates: Thursday September 8 - Sunday September 11.
· The conference will be split between Fairbanks and Denali National Park. You should plan on arriving in Fairbanks Wednesday September 7. One of the most popular flights leaves Fairbanks nonstop for Seattle about 2 AM. Therefore you could save one hotel night by taking that flight at the end of the conference.
· OUTLINE OF CONFERENCE
Wednesday September 7
· Executive Board meeting.
· Early Bird function: UAF's Large Animal Research Station (Muskox and Caribou)
· Reception at Pike's Waterfront Lodge (the designated conference hotel)
Thursday September 8
· AM Speakers and topics:
"Creation of the Circumpolar Arctic Vegetation Map", Skip Walker, UAF
MapTeach: a project incorporating native knowledge into several mapping projects, DeAnne Pinney Stevens, Fairbanks
Mapping anthropological sites and native place names, Robert Drozda, UAF
Alaska maps in K-12 education, Roger Pearson, retired, UAF
· PM Business Meeting / Sounding Board
Local tour:
UAF Discovery Lab (High tech 3-D contour and data presentations).
Historical maps from the UAF Archives
Dinner at the Pump House Restaurant (Gold Rush theme)
Friday September 9
· Train to Denali National Park (round trip fare included in the registration). Full meal service available on the train. (meal service not included in the registration).
· Lunch and afternoon session at the Murie Science and Learning Center inside the park (price included in the registration).
Speakers and topics: "Mapping the Arctic Refuge: the Legacy of Ernest de Koven Leffingwell" Janet Collins, Western Washington University
Park scientist on topic TBA pertaining to Denali National Park
· Hotel for Friday and Saturday night about a mile outside the park (price included in the registration). They will provide shuttle service.
Saturday September 10
· All day bus trip inside the park. You will be responsible for making and paying for your own reservation through the official Park Service reservation system.
· Informal supper get together at a Pizza place on the highway tourist strip.
Sunday September 11
· AM on your own.
· Train back to Fairbanks leaving about 3:45 arriving 8:15 PM. Full meal service available on the train. (Meal service not included in the registration).
LOGISTICS
Because of contract requirements with the Denali hotel and train, we will need to make these reservations and you will have to pay WAML for this portion. You will need to make and pay for the Fairbanks hotel reservation yourself.
IMPORTANT DETAILS
· Alaska Airlines is allowing a 10% discount on the lowest available fare at the time of booking. The travel dates allowed are from September 5-14. Travelers will need to call the Alaska Airlines Group Desk (1-800-445-4435 Monday - Friday 6:00AM - 6:00PM or Saturday 7:30 AM - 6:00 PM PST) and give the Code CMR8026. The code is not given out at the desk.
· The designated Fairbanks hotel is Pike's Waterfront Lodge, 1850 Hoselton Drive, Fairbanks 99709. You will need to make your own reservation and pay for it yourself. They are holding a block of rooms for the nights of September 7, 8, and 11 at a conference discount of $75 per night plus tax. There may not be a conference code assigned, so identify yourself as associated with WAML.
· Pike's contact info: http://www.pikeslodge.com
Phone: 1-877-774-2400 or 1-907-456-4500
FAX: 907-456-4515
· Our designated hotel in the Denali area is the Denali Bluffs Hotel. http://www.denalialaska.com/bluffs_index.html WAML registration includes this reservation.
· Denali Park has a website. http://www.nps.gov/dena This includes bus schedules and reservation instructions for the Saturday visitation into the park.
· To make the Saturday experience easy to manage this is my recommendation:
o First, the whole thing is optional. If you want to concentrate on the fore country near the visitor center, or the first 15 miles of the road, there are free shuttles.
o Second, booking a custom tour would be expensive and from what I can tell disappointing especially when you consider the cost. Therefore I recommend that people book themselves on any one of eight shuttle buses that depart from the Visitor's Center. Booking as a group would be too complex. Furthermore having people book themselves gives them more choices.
o For those familiar with the park, Eielson Visitor Center, deep into the park is closed this year due to renovation. The substitute turn around point is called Fish Creek about 63 miles into the park and about 7 miles short of Eielson. I recommend this as the destination for the WAML group. Buses leave the Main Visitor Center for Fish Creek on Saturday September 10 at the following times: 7:30, 8:00, 8:30, 9:00, 9:30, 10:00, 11:00, and 12:30. Ticket price $33.75 (includes $10 park entrance fee). You can also change your reservation for a small fee. Unless the park is really crowded that day, you should be able to make last minute changes.
o Reservations can be made from their website, mail or FAX (the website gives instructions) or by phone 1-800-622-7275 7:00 AM - 5:00 PM Alaska time zone. I prefer the phone as that way alternatives can be discussed. Remember the system I am describing is called the park shuttle (or shuttle bus) system. They have a tour system that takes you to prearranged places - but I think most people will prefer the shuttle system.
REGISTRATION COSTS
Required:
WAML registration costs to cover mailings, etc. $60.00
(Includes $20.00 for Meeting Room Rentals)
Local Transportation Thursday afternoon $39.00
Transfers hotel to train and vice versa $14.00
Train Fairbanks to Denali (Round trip) $78.00
Denali hotel Friday and Saturday nights $236.00
(Single or double occupancy)
Denali baggage handling fee $ 7.00
Thursday Lunch $ 17.50
Thursday Dinner $ 29.00
Friday Lunch $ 19.50 ____________
$500.00
Optional:
Large Animal Research Station (Muskox & Caribou) $ 18.00
Souvenir map (15 x 18 color reproduction of Colton's Territory
of Alaska 1873) $ 28.50
ADDITIONAL COMMENTS
· To get the group discount for the train we must come and go at the same time.
· The Large Animal Research Station tour will leave the hotel about 4:45. This should give those coming in on the 3:24 arrival from Seattle enough time to make connections. However, flights can be late so be careful about your flight times if you want to take this tour.
· The Thursday dinner is a choice of Alaska salmon, Alaska halibut, chicken, or prime rib. Included are: salad, bread, vegetable, potatoes, non-alcoholic beverage and dessert. Gratuity is included. You do not have to specify your choice in advance. According to the poll I took earlier, it was not deemed necessary to have a strict vegetation choice. I think they might permit a few exceptions. Contact me if you want such an option.
· Lunches are the usual deli type spreads. Everything else was way too expensive.
CHECKLIST OF THINGS TO DO
_____ Decide on your arrival time and make flight reservations.
_____ Make Fairbanks hotel reservations.
_____ Fill out WAML reservation form and send check. (Must be received
by July 22nd).
_____ If desired, make reservations for the Denali National Park shuttle bus
or another Park Service alternative. I list some alternatives, suggestions, and advice on the conference website http://library.ucsc.edu/maps/WAML/index.html
In case you are wondering, I have already booked myself on the 7:30 shuttle bus to Fish Creek with the intention (weather permitting) of hiking a couple of hours or more and returning on a later bus.
REGISTRATION FORM
Western Association of Map Libraries, Fall 2005 Conference
Please return this form and check payable to WAML by FRIDAY, JULY 22, 2005 to:
John Kawula
Government Documents and Maps Librarian
P.O. Box 756817
University of Alaska
Fairbanks, AK 99775-6817
Name __________________________________________________________________
Affiliation ____________________________________________________________
Address ____________________________________________________________
City __________________________________ State _________ Zip ______________
Phone _______________________________ Fax ____________________________
Email ________________________________________________
(Confirmation and additional mailings will be e-mail only unless otherwise requested)
Names of attendees (other than self): __________________________________________
Any age 2-11? ______________ Any special needs? __________________________
(These are required for the train)
WAML Registration $60.00 / person X ______ ________
Transportation and meals as enumerated above
$197.00 / person X ______ ________
Denali hotel baggage handling fee $7.00 / person X ______ ________
Denali hotel arrangements (please circle option below)
One room (single or double occupancy) $236.00
Half the hotel expense (please indicate the hotel partner
so we can match rooms properly) $118.00
Roommate name ________________________________
No Denali hotel (on own or camping out) $ 0.00
For other hotel combinations please contact me
Large Animal Research Station $18 / person X _____ _________
Souvenir Map $28.50 X _______ copies _________
TOTAL ____________
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