-------- Original Message --------
Subject:        RE: Report from ALA 2011: MAGERT/CCS Cataloging of
Cartographic Resources Interest Group
Date:   Fri, 8 Jul 2011 11:04:00 -0700
From:   Ratliff, Louise <[log in to unmask]>
To:     [log in to unmask] <[log in to unmask]>, [log in to unmask]
<[log in to unmask]>



Hello all,

The text of this report is included here, and is also available on ALA
Connect at:

http://connect.ala.org/node/150968

(It has also been submitted to ALCTS as a report from the CCS Interest
Group.)

Thanks,

Louise

*From:*Ratliff, Louise
*Sent:* Friday, July 08, 2011 11:01 AM
*To:* [log in to unmask]; [log in to unmask]
*Subject:* Report from ALA 2011: MAGERT/CCS Cataloging of Cartographic
Resources Interest Group

*Hello all,*

**

*MAGERT/CCS Cataloging of Cartographic Resources Interest Group**
*ALA Annual, New Orleans, LA*
*Sunday, June 26, 2011**

Report by Louise Ratliff
About 23 people attended the Interest Group meeting at ALA Annual in New
Orleans.

*Announcement *by Richard Huffine, director of the USGS Library Program.
[Editor Note: After the conference, I asked Richard to summarize his
announcement, included here.]

“The U.S. Geological Survey's National Geospatial Program has almost
completed their efforts to digitize and georeference all of the
topographic maps the Bureau has produced since the beginning of their
mapping program in 1885. The total number of maps is estimated at around
200,000 and it includes all scales, all editions of their topographic
map series. In addition to releasing the digitized maps, the Bureau has
produced metadata records for each map in the Federal Geographic Data
Committee (FGDC) standard. The FGDC records can be converted to MARC
bibliographic records using MARCEdit and other readily available tools.
These digitized editions of historic topographic quadrangle maps are
being distributed to the public via the USGS Store (store.usgs.gov) Map
Locator and Downloader Tool. All digital distribution of maps from the
USGS are free to the public. In addition to these historic maps, the
USGS is producing new 7.5 minute topographic quadrangles in new digital
formats that include an aerial photography layer. These new maps are
called "US Topos" that the USGS has developed a three-year cycle for
producing these new maps for the entire conterminous United States. US
Topos also have an FGDC record that can be used to create a
bibliographic record for library catalogs. “

He asked about what level of bibliographic records people wanted, and a
brief discussion followed of how best to catalog these in order to
provide access but not unduly clutter the catalog. Separate records
would number 200,000 records! Some people mentioned they should be
serial cartographic records. A copy of each digitized map is stored at
LC , and the USGS Library Program is considering putting copies of the
digital resources into the Hathi Trust.

*The Provider-Neutral record for cartographic resources on the web*

Susan Moore explained that a “provider-neutral” record is a single
bibliographic record that is used for all the instances of an online
monographic cartographic resource. Such resources in the past have been
cataloged variously as reproductions or electronic editions. The URL in
the record is a generic one; a 500 note can be added for significant
local information, and a $5 subfield is added to it with the institution
code.

The standard for the Provider-Neutral record for cartographic resources
on the web will be posted to the PCC BIBCO web site as soon as it is
approved. It has been developed by Susan Moore and a small group of
cartographic catalogers.

*The Library of Congress Genre-Form Terms for cartographic resources*

Jay Weitz of OCLC reported that Robert Bremer is developing a macro with
which to convert old form subdivisions in LCSH to $v Maps where
appropriate, and to construct a “655 -7 $a [Term]. $2 lcgft” for the
genre-form term if it is not already present in the record. The group
recommended that if there is a 655 _0 field containing a genre-form
term, it should be converted to a “655 -7 $a [Term]. $2 lcgft” ONLY IF
it has a matching term in the lcgft authority file. The group
recommended that OCLC convert these 655 fields even while lcgft
authority records are still being added to the authority file, and not
wait until the authority file is complete to convert them. You may email
your comments to [log in to unmask] <mailto:[log in to unmask]> or
[log in to unmask] <mailto:[log in to unmask]> .

OCLC announcements: In the new version of Connexion, the 029 fields will
be shown at the bottom of the display. There will be a global search
limit by which to limit by “language of cataloging;” links to the RDA
toolkit; new authority control functionality (greatly improved). In
August, all NACO participants who have regular level enhance
capabilities will be enabled to enhance PCC records. Last, OCLC is
drafting a discussion paper about mixed cataloging practices and records
in WorldCat; they hope it will generate wide discussion, but in the
meantime, continue to follow current guidelines.

*RDA and cartographic resources*

Tammy Wong from LC said she will start creating some RDA records for
cartographic materials, but most LC catalogers will use AACR2.

Mary Laarsgard is authoring a book with Paige Andrew about RDA and
cartographic resources. In it she has made a list of differences between
AACR2 and RDA, based on Chris Oliver’s book. Any major differences that
are not included on her list would be very welcome. Comments may be
posted on the ALA Connect site at: MAGERT Cartographic Resources and RDA
http://connect.ala.org/node/111605 <http://connect.ala.org/node/node/111605>

Another RDA comment: the list of possible relationships for creators is
quite long, and the relationship of a given creator to an expression is
not always easy to discern. Do users really want to know all the
relationships that a creator has with a given expression? Consensus was
that if it is obvious, we should add the code to the authorized access
point. If not, it is still up to cataloger’s judgment because it is
optional. Comment: if practices are mixed among bibliographic records,
it can cause confusion for users.

Work and Expression titles will have to be created now when there is
more than one manifestation, and we have never done that before. How do
we find out about other manifestations? How much time will we spend
looking for them?

Louise Ratliff
Social Sciences Cataloger
UCLA Library Cataloging & Metadata Center
Phone: (310) 206-5853
Fax: (310) 794-9357