-------- Original Message --------
Subject: OCLC QC Tip of the Month January 2013 = A Look Back
Date: Mon, 7 Jan 2013 10:15:21 -0500
From: Goodson,Luanne <[log in to unmask]>
To: <[log in to unmask]>
OCLC QC Tip of the Month January 2013 = A Look Back
[Cross-posted to multiple lists-- please excuse/ignore duplication]
February 2013 marks the third anniversary of the OCLC QC Tip of the
Month, so we thought it would be a good time to look back at past tips
from those 3 years. What follows are3past tips that are still current
and applicable, and we hope you find them helpful.
Happy New Year,
[log in to unmask]<mailto:[log in to unmask]>
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This month’s tip is a compilation of useful items that have come from
listservs, user queries, and various documentation.
Connexion Client 2.4 usage:
Validating a record before replacing helps to eliminate errors. If you
get a validation error thatrefers to a specific character you can then
use Edit>MARC-8 Characters>Verify to find the offending character quickly.
Colors can be set for any number of items including the Bibliographic
Window, Bibliographic Text, and Bibliographic Field. Just go to
Tools>Options>Record Display. You can even set a special color for
Invalid MARC-8 characters so they are more readily visible in large
strings of data.
To input field
776_____http://www.oclc.org/bibformats/en/7xx/776.shtm_<http://www.oclc.org/bibformats/en/7xx/776.shtm>go
to Edit>Insert from Cited Record. Also, it is acceptable to use field
776 without subfield $w. The item referred to in field 776 only needs to
exist, but there is not always a control number of a corresponding
bibliographic record to cite in subfield $w. In the case where you are
cataloging the print reproduction of a publication, it would also be
okay to provide a field 776 link to the online version as in record
#794229502.
When you derive records, you can set the fields that you use often (like
007, 034, 043, and 052 for maps cataloging) so that they will transfer
to the new record. Just go to Tools>Options>Derive Record and select the
fields to transfer.
Want help inputting RDA 336 (Content Type), 337 (Media Type) and 338
(Carrier Type) fields? If so, there is a macro called Add33X in the
OCLC macrobook that was issued with version 2.40 of the Connexion client.
Documentation changes of note:
Fixed Field coding of GPub Government
Publication_____http://www.oclc.org/bibformats/en/fixedfield/gpub.shtm_changed
significantly. Now it is important to consider the “Status of the
governmental entity. Choose a code based on the status of the
jurisdiction at the time of publication, e.g., for Texas government
publications, use code f for the period 1836-1845 and code s for the
period 1845-“
Field 040 Cataloging
Source_____http://www.oclc.org/bibformats/en/0xx/040.shtm_<http://www.oclc.org/bibformats/en/0xx/040.shtm>Definition
now includes this statement: “Historically in WorldCat the absence of
subfield‡b has indicated that English is the language of cataloging.
OCLC now recommends always coding this element.”
Technical Bulletin 261 OCLC-MARC Format Update2012
_____http://www.oclc.org/support/documentation/worldcat/tb/261/default.htm_now
has published guidelines from PCC on the use of field 264, so this field
may now be usedon bibliographic records in Connexion. Records with this
field include: #794487536, #792796689, #792795546, #792794712, and
#792795308
Remember, when in doubt check Connexion Help or Connexion documentation
can be found as follows:
Connexion client
documentation:_____http://www.oclc.org/support/documentation/connexion/client/default.htm_
Connexion browser
documentation:_____http://www.oclc.org/support/documentation/connexion/browser/default.htm_
Print one of these Quick References. They are meant to be used as hard
copy and provide, among other things, selected default function key
shortcuts and default toolbar button information:
_____http://www.oclc.org/support/documentation/connexion/client/cataloging/catquickref/connexionclientquickref.pdf_<http://www.oclc.org/support/documentation/connexion/client/cataloging/catquickref/connexionclientquickref.pdf>
_____http://www.oclc.org/support/documentation/connexion/client/authorities/authquickref/clientauthoritiesquickreference.pdf_<http://www.oclc.org/support/documentation/connexion/client/authorities/authquickref/clientauthoritiesquickreference.pdf>
_____http://www.oclc.org/support/documentation/connexion/browser/cataloging/cnx_br_cat_quick_ref/cnx_br_ref_card_05.pdf_<http://www.oclc.org/support/documentation/connexion/browser/cataloging/cnx_br_cat_quick_ref/cnx_br_ref_card_05.pdf>
Email addresses for contacting OCLC:
[log in to unmask]<mailto:[log in to unmask]>= ask questions about
bibliographic records, report bibliographicerrors you cannot correct,
report duplicate bibliographic records, cataloging issues in general, etc.
[log in to unmask]<mailto:[log in to unmask]>= non-NACO libraries:
report authority record errors or duplicates, etc.;NACO libraries:
questions about locked authority records, discrepancies between copies
of the file, authorization number issues, etc.
[log in to unmask]<mailto:[log in to unmask]>= cataloging policy,
standards, and practices questions
[log in to unmask]<mailto:[log in to unmask]>= all things Enhance
(including authorization number issues, National Enhance, etc.)
[log in to unmask]<mailto:[log in to unmask]>= Connexion functionality
problems, issues with other products, cover art, anything not listed above
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Editing capabilities and master records in WorldCat
There are many different types of editing capabilities available to the
average user of OCLC's Connexion cataloging service, most of which have
been in place for decades. Connexion documentation explains in full the
specifics of replacing master records, as well as the type of upgrades
libraries can perform based on the cataloging level of their OCLC
authorization number. Please see this page for Connexion
client_____http://www.oclc.org/support/documentation/connexion/client/cataloging/bibactions/bibactions.pdf_under
3 Replace master bibliographic records and this page for Connexion
browser_____http://www.oclc.org/support/documentation/connexion/browser/cataloging/actions_bib_records/actions_bib_records_pdf.pdf_under
1 ... Record actions summary.
Minimal-Level upgrade, Database Enrichment, and Enhance capabilities
have been in place for many years. In the case of Database Enrichment,
the system compares what you have done in terms of adding, editing, or
deleting fields using the information that is contained in the chart in
section 5.3 of Bibliographic Formats and Standards
(_____http://www.oclc.org/bibformats/en/quality/default.shtm#databaseenrichment_<http://www.oclc.org/bibformats/en/quality/default.shtm#databaseenrichment>).
If the changes match the chart, they are counted as a Database
Enrichment replace. If they do not and the record falls into the
categories that can be replaced under the Expert Community Program, the
changes are counted as anExpert Community replace.
The Expert Community Program allows users with Full-Level cataloging
authorizations and higher to make additions and changes to almost all
fields in almost all records;no special (or additional) authorization is
required. The overriding principle of the Expert Community is: "First,
do no harm." Please use the same care in editing an existing master
record as you would use in creating a new record. A second overriding
principle is: "If in doubt, DON'T." For more information, including the
Guidelines for Experts document and previously recorded web sessions go
to the Expert Community page
(_____http://www.oclc.org/worldcat/catalog/quality/expert/default.htm_<http://www.oclc.org/worldcat/catalog/quality/expert/default.htm>.
The most recent addition to editing capabilities was announced in
August. In accordance with the decision by the Program for Cooperative
Cataloging (PCC) Policy Committee in November 2010, OCLC has expanded
the capabilities of OCLC participants with NACO authorizations.
Individuals with NACO authorizations, along with those who have National
Level CONSER and National Level Enhance authorizations, which already
include NACO capabilities, are now able to edit and replace BIBCO
records (non-serial records with 042 code“pcc”).
We hope your institution is using these capabilities to improve and
upgrade WorldCat master records to a degree never before available.
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New text added to Bibliographic Formats and Standards: Dates of first
availability in history for some non-book formats
Bibliographic Formats and Standards (BFAS) Field 260
$c_____http://www.oclc.org/bibformats/en/2xx/260.shtm_has been updated
with dates of first availability for the following formats: COM
(electronic resources), REC (sound recordings), and VIS (visual materials).
Items which have previously been published in a different physical
format than the one they are now available in often lack a new date of
publication. AACR2 requires that catalogers make an educated guess as
to the currentdate of publication when one cannot be determined.
Knowing when a physical format first became commercially available helps
in making such a determination.
To help catalogers, the following information has been added to the
guidelines found under field260 $c for each format:
COM guidelines for ‡c
These are the dates of first availability (publication) of some of the
major computer file media. Dates earlier than these cannot be a proper
date of publication for that computer file medium. Earlier dates may
represent such bibliographic events as release date in a different
computer file medium, etc.
3 1/2 inch floppy disk: 1982
5 1/2 inch floppy disk: 1976
8 inch floppy disk: 1971
CD-ROM: 1985
DVD-ROM: 1996
Electronic files remotely accessed via the World Wide Web: 1991
REC guidelines for ‡c
If the date of recording differs from the date of publication, enter the
recording in coded form in field 033 and in textual form in field 518.
033 0 0 1961----
260 [New York] : ‡b Music Guild, ‡c 1971.
518 Recorded in 1961.
These are the dates of first availability (publication) of some of the
major audio media. Dates earlier than these cannot be a proper dateof
publication for that audio medium. Earlier dates may represent such
bibliographic events as date of sound capture, release date in a
different audio medium, etc.
Audio cassette: 1965
Audio CD: 1982
DVD-Audio: 2000
LP: 1948
Playaway: 2005
Reel-to-reel tape: 1954
Streaming audio: 1999
VIS guidelines for ‡c
These are the dates of first availability (publication) of some of the
major videorecording media. Dates earlier than these cannot be a proper
date of publication for that videorecording medium. Earlier dates may
represent such bibliographic events as release date in a different
videorecording medium, etc.
Beta cassettes: 1975
Blu-ray disc: 2006
CAV (Constant Angular Velocity) standard play laser optical discs: 1978
CLV (Constant Linear Velocity) standard play laser optical discs: 1978
CED (Capacitance Electronic Disc) video discs: 1981
DVD-Video: 1996 (Japan);1997 (USA)
Streaming video: 1999
U-matic/U-standard cassettes: 1971
VHS cassettes: 1976
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If you would like a complete list of all the QC Tips which are still
current and applicable as of Jan. 1, 2013 justsend an email to
[log in to unmask]
Luanne Goodson
Consulting Database Specialist
___WorldCat Quality & Partner Content
Dept._<http://www.oclc.org/partnerships/material/contribution/default.htm>
OCLC
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