----------------------------Original message----------------------------
For what it's worth, I (i.e., the Virginia Div. Mineeral
Resources [aka the state geological survey]) keeps its maps
according to scale and arranged by an antiquated grid system.
This works quite well for topos, geologica quads, etc., but
creates problems when you transfer it to maps covering otehr
types of area. The number to fiel in a cabinety drawer depends
on the depth o fhte drawer - but don';t crowd them in,
partuclarly if the drawers are too large in length and width.
They simply get sloppy.  I only fold those that won';t fit into
the trays.  Best wishess for map transfer and Halloween.  Chris
Devan, VDMR CharlottesvilleAccording to [log in to unmask]:
>
> ----------------------------Original message----------------------------
> To:  Donna Koepp
>
> Hello,
>
> This information search concerns the manner in which maps of various sizes are
> filed at other map libraries and a few other details too.
>
> I work for McIntyre Library at the University of Wisconsin Eau Claire and will
> be moving and reorganizing a U.S. Depository map collection to the
> main library this coming January.  Complete inventory and on-line computer
> cataloging will take place after the maps are moved.  This is my opportunity to
> try a differnet system for indexing, cataloging, or filing, if deemed
> appropriate or necessary.
>
> I worked with this same collection under the
> University Geography Department until meager funding ceased.  Policy in the
> Geography department was to file maps alphabetically within States and also to
> interfile all different scales within the same drawers.
>
> I am curious about successes and experiences other libraries have had.  Some if
> my questions or inquiries include:
>
>         Are your maps filed alphabetically, or are Sudoc numbers used, or are
>         designated numbers from the grid system in each State catalog used?
>
>         Have you linked your records onto a computer data base, and if so,
>         how?
>
>         Does your library interfile the 7 1/2' series with the 15' series
>         and with the 1:100,000 series maps or do you file different scales
>         in different drawers?
>
>         Does your library fold 1:100,000 scale maps in half?
>
>         How many maps are considered maximum for one stack in a drawer?
>
> Any insight or tips you can offer will be appreciated.
>
> Sincerely,
>
> Mary Koepp Yarrington
>
 
 
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Chris [log in to unmask]