-------- Original Message --------
Subject: RE: Circulating paper topos and damage policies
Date: Mon, 31 Oct 2011 11:26:25 -0400
From: Bertuca, David <[log in to unmask]>
To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask]>
At University at Buffalo, we do circulate maps and I consider us a
working collection since traditionally the Collection policy has been to
make the maps available for faculty and students to use off-site. The
topos are part of the heavy use materials and engineering and geology
mostly take them to field locations. Generally, they come back unfolded
and with little wear. However, some 'field' use somehow translates to
writing on maps or folding them in odd ways as the user (usually faculty
member) wants.
Since this part of the collection has always been accessible in this
way, we try to keep tabs on damage. Worn maps often get encapsulated
when too bad to use.
For current topos I have ordered replacements and repaired the worn out
ones. We do post signs and notices reminding people to take care of the
maps and for the most part they do. Occasionally someone starts drawing
all over. I have had faculty that did this, offer to replace them (rarely).
I am starting to consider restricting use of earlier editions of topos
for NY and PA (we keep all editions) since these are not replaceable. At
present, I am trying to gain funding for a sheet scanner so I can
provide on-demand copies (we will also be getting a printer for
full-size prints) for use as needed.
If I know in advance (some professors actually say they need a map to
beat up), I can find alternate copies (purchase or download for
printing) that they can use.
Most are willing to go to Topo Maps or some other service to get maps
for their work.
When I am helping people pull maps, I always tell them to take a tube,
or get one from circ. when they check the piece out.
This is something I am re-considering all the time. Those who take care
of maps don't need reminding, and those whose work is important enough
to write on, fold, or otherwise damage the maps, won't read the signs
anyway. BUT I still put signs out and reminders in hopes of getting this
small group's attention.
I am always open to ideas, so your use policies help when I need to make
a case here on how things should be.
David J. Bertuca, Map Librarian
225 Capen Hall University at Buffalo
Buffalo, NY 14260-1672
716-645-1332 / 716-645-3710 (fax)
[log in to unmask]
-----Original Message-----
From: Maps, Air Photo, GIS Forum - Map Librarianship
[mailto:[log in to unmask]] On Behalf Of Angie Cope, American
Geographical Society Library, UW Milwaukee
Sent: Monday, October 31, 2011 9:50 AM
To: [log in to unmask]
Subject: Re: Circulating paper topos and damage policies
-------- Original Message --------
Subject: RE: Circulating paper topos and damage policies
Date: Mon, 31 Oct 2011 13:45:58 +0000
From: Hallie Pritchett <[log in to unmask]>
To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask]>
We stopped circulating maps here a couple of years ago because we had
faculty members returning topo maps they had written on, sometimes in
ink. Their excuse was that the maps were useless to them if they
couldn't write on them. Since we have a variety of
printers/scanners/copiers here, our users have plenty of ways to make
copies of just about any map we have that they can mark up as they
please without destroying our collection.
If we do decide to circulate maps again when move back to campus in the
next few months, we'll take Angie's advice & put instructions on the map
tubes.
Hallie Pritchett
Map and Federal Regional Depository Librarian University of Georgia
Libraries Athens, GA 30602 [log in to unmask]
706-542-0690 (Map Library)
706-542-0664 (Main Library)
706-583-0631 (FAX)
Map Library - http://www.libs.uga.edu/maproom/ Government Documents -
http://www.libs.uga.edu/govdocs/
________________________________________
From: Maps, Air Photo, GIS Forum - Map Librarianship
[[log in to unmask]] on behalf of Angie Cope, American Geographical
Society Library, UW Milwaukee [[log in to unmask]]
Sent: Monday, October 31, 2011 9:36 AM
To: [log in to unmask]
Subject: Re: Circulating paper topos and damage policies
-------- Original Message --------
Subject: Re: Circulating paper topos and damage policies
Date: Mon, 31 Oct 2011
From: Angie Cope
All items that circulate could be in a tube or a large envelope if item
can be folded. There should be a note taped on the tube or envelope
indicating due date and the obvious message that the item should come
back in the condition it leaves. It seems reasonable to have two copies
of local maps - topos for your region or even your whole state - one
flat, one folded. People out in the field probably prefer folded over flat.
On a related note, for a while some of our maps that we were allowing to
be sent out for ILL were coming back badly damaged. We have started to
include a yellow note with items that leave here for ILL indicating 'in
house use only.' That's slightly different, but apparently notes do
work. Also, making them bright colors to draw attention to them.
I also recommend that staff verbally describe the polity to patrons as
they're checking out the item.
Angie
-------- Original Message --------
Subject: Re: Circulating paper topos and damage policies
Date: Fri, 28 Oct 2011 12:43:01 -0500
From: Morgan J Bearden <[log in to unmask]>
To: Maps, Air Photo, GIS Forum - Map Librarianship
<[log in to unmask]>
I worked in a large map library while in college, both as an
undergraduate and a graduate student. I won't mention the library
because I don't speak for it and it has been nearly thirty years, but...
Of course the implied policy was that the map was returned in the same
condition that it was when it left the library. If not, the patron was
responsible for replacing the map and paying a $5.00 (1980) reprocessing
fee. I believe that historical (out of print and older editions) were
not allowed to circulate.
Good luck.
Morgan J Bearden, Cartographer
The National Atlas
U.S. Geological Survey
1400 Independence Road
Rolla, Missouri 65401
573-308-3591 --- office
573-578-2982 --- cell
From: "Angie Cope, American Geographical Society Library, UW Milwaukee"
<[log in to unmask]>
To: [log in to unmask]
Date: 10/27/2011 03:32 PM
Subject: Circulating paper topos and damage policies
Sent by: "Maps, Air Photo, GIS Forum - Map Librarianship"
<[log in to unmask]>
------------------------------------------------------------------------
-------- Original Message --------
Subject: Please post on MAPS-L
Date: Thu, 27 Oct 2011 16:23:52 -0400 (EDT)
From: Linda Marston <[log in to unmask]>
To: [log in to unmask]
Hi everyone,
Our library checks out our paper USGS topo maps and other over-size maps
to patrons. We notice that the maps often go out of the library as nice,
flat maps, but come back with penciled notes on the backs or folded and
dirty from use in the field. We are considering creating a hand-out to
include with all maps checked out to patrons. The handout would have
instructions about what patrons can and can't do with the maps, and
remind them to take care of our maps and return them in the same
condition as they were in when checked out.
I'm wondering if there are any libraries that have tried something like
this for their circulating paper maps? Does this work to protect the
maps from abuse or misuse? Are patrons charged to repair or clean-up
returned maps? We're interested in obtaining ideas or policies that
anyone wants to share with us.
Thanks for your thoughts and ideas.
Linda M. Marston
Digital Collections
Hale Library Rm. 414
Kansas State University
Manhattan, KS 66506
///(785) 532-5989
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