-------- Original Message --------
Subject: Re: Maps in Remote Storage]
Date: Thu, 24 Feb 2005 13:15:40 -0800
From: Mary Larsgaard <[log in to unmask]>
Reply-To: [log in to unmask]
Organization: UCSB Map & Imagery Lab, Library

------------------
**comments
Johnnie D. Sutherland wrote:

> -------- Original Message --------
> Subject: Maps in Remote Storage
> Date: Thu, 24 Feb 2005 09:37:32 -0600
> From: Jenny Marie Johnson <[log in to unmask]>
> To: MAPS-L <[log in to unmask]>
>
> ------------------
> Hi.
>
> I had some quick questions about maps in remote storage.
>
> The most important one is -- if you have moved maps into a remote
> storage facility how are they stored?  Flat in map cases, rolled in some
> kind of tube, or something else?
>
**flat in map cases, except for the folded maps (e.g., USGS folded-map
series); the latter are filed on standard shelving. filing order is same
as in main map collection

> If your maps are stored rolled, what kind of physical impacts have you
> seen on the materials?
>
> When you were making your storage method decision what impacted your
> decision?
>
**trying to squeeze as much into the storage area as possible;
with map cases in a non-public area, we can go 5 high.

> Are the maps in sets controlled by barcode to the individual piece
> level?  How do retrievers find the maps?  By barcode or by sheet number?
>
**no barcodes on any of the map. the Library's circulation crew
goes by call number; we started out requesting entire folders,
not just specific sheets, but the circ persons volunteered to
pull just the sheets we need. we have a plastic storage carrier -
the kind that is sold for carrying art supplies - that is used
for topos.

> Who retrieves the maps?  Map collection employees or remote storage
> facility employees?
>
**if it's something difficult to find, one of the
map-library crew goes out and pulls. but that's
rare - perhaps once every 6 months.

> How are the maps transported to the area where they are going to be
> used?  Rolled or flat?
>
> How did you prepare the maps (especially map sets) that were sent to
> remote storage?  How does the potential user discover which sheets are
> housed in remote storage?
>
**we photocopied each graphic index (each has sheets
but not individual editions checked in); the original
is kept in the main map library and the photocopy
with the set in the storage area.

Mary

> Many thanks!
>
> Jenny Marie Johnson
> Map and Geography Librarian and
> Assoc. Professor of Library Administration
>
> University of Illinois at Urbana-Champaign