for the catalogers out there ... forwarded from OLAC
-------- Original Message --------
Subject: OCLC statement on series
Date: Thu, 8 Jun 2006 11:41:57 -0400
From: Patton,Glenn <[log in to unmask]>
To: maps-l
OCLC's Response to the Library of Congress Decision on Controlled Series
Access
June 5, 2006
Since the Library of Congress announced its decision to discontinue
providing controlled access to series in bibliographic records and to
discontinue creation of series authority records, OCLC staff have been
discussing possible actions to ease the effects of this decision with
our member libraries, with participants in the Program for Cooperative
Cataloging and with Library of Congress staff. At the May 2006 OCLC
Members Council meeting, discussions with the Cataloging and Metadata
Interest Group were particularly helpful in forming OCLC's response.
We are now ready to announce actions in several areas that will assist
in maintaining controlled series access in WorldCat records:
1. Changes will be made to the software used to load Library of
Congress records into WorldCat so that, if the existing WorldCat record
contains controlled series access (either field 440 or fields 490, first
indicator '1,' and an 8XX field) and the incoming LC record contains
only a series statement (field 490, first indicator '0'), the controlled
series access will be retained. To be implemented July 10, 2006.
2. Since, as part of the change in series practice, the Library of
Congress will cease to use the 042 code 'pcc' in records for monographs
and integrating resources, OCLC will also adjust the hierarchy that
governs which record takes precedence when incoming records are compared
with existing WorldCat records to insure that a PCC record is not bumped
by a record not meeting PCC standards. To be implemented June 11, 2006.
3. OCLC will change existing Database Enrichment capabilities
(http://www.oclc.org/support/tips/worldcat/tip7.htm) so that fields 440,
490, and 8XX can be added, changed or deleted by any user with a
full-level cataloging authorization. This will allow cataloging users
to, for example, change series treatment in LC records to match existing
authority records. To be implemented in the next few months.
4. OCLC staff in the Quality Control Section will continue to make
changes to series treatment in master records in response to requests
from libraries made through any of the usual reporting methods. Staff
in the unit are NACO participants independent in series and can, as
needed, create and maintain series authority records related to the
records they are upgrading.
5. OCLC staff will review statements about Library of Congress Rule
Interpretations and practices in Bibliographic Formats and Standards,
3rd ed., to clarify that OCLC member libraries are not required to
follow LC's decisions on controlled series access. Updates will be made
to the web version of BFAS once review has been completed.
6. OCLC staff in the CIP Upgrade Unit (located at the Blackwell's
Book Services warehouse in Blackwood, NJ) will continue to verify series
information as part of the CIP Upgrading process and will, as necessary,
change Library of Congress records to reflect appropriate controlled
series access. Staff in the unit are NACO participants independent in
series and will, as needed, create and maintain series authority records
related to the records they are upgrading.
OCLC also receives upgraded CIP records from a variety of
external sources and has asked those suppliers to continue verifying
series access points against the authority file and to adjust coding of
records as necessary to provide appropriate controlled series access.
We hope these steps will help OCLC member libraries in their efforts to
provide controlled series access to their users.
Glenn Patton
Director, WorldCat Quality Management Division
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Angie Cope
American Geographical Society Library
UW Milwaukee Libraries
2311 E. Hartford Avenue
Milwaukee, Wisconsin 53201
http://www.uwm.edu/Libraries/AGSL/index.html
Hours: M-F 8:00am-4:30pm
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(414)229-6282 / (800)558-8993 (US TOLL FREE) / (414)229-3624 (FAX)
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