--- Begin Forwarded Message ---
Date: Thu, 05 Jul 2001 14:17:59 -0600
From: Mark Crotteau <[log in to unmask]>
Subject: Re: Map cataloging question <fwd>
Sender: Mark Crotteau <[log in to unmask]>



Scott,

I have hesitated in responding to your question, but upon continued reflection about the problem you pose, I feel that the best solution would be to use a single record for map and text.  Ideally, these two items should be shelved together.  Given the necessity to shelve them separately, however, it should not be necessary to construct two separate records.

In my experience with this type of item I have often found that the purpose of the text is to explain and provide detail concerning the geologic strata displayed on the map.  If the bulk of the text is organized by specific strata and gives descriptions of each, then the item (book + text) should be cataloged on one record as a map.  This would allow the addition of a 246 added title for the text, and item records attached to the bib record can make clear the different locations where the text and map are housed.

If the text is written in such a way as not to be tied to the stratigraphic units displayed on the map, then the map would probably be viewed as the accompanying material to the text, in which case a books format record would be called for.  In any event, I think that one record is preferable to two.  One problem with using two separate records is that the 246 field is no longer appropriate for the title on the other piece, which then becomes a related title and would require a 7xx added entry.



Mark Crotteau
Albertsons Library
Boise State University
Boise, ID  <[log in to unmask]>

>>> [log in to unmask] 07/02/01 02:15PM >>>
--- Begin Forwarded Message ---
Date: Mon, 2 Jul 2001 11:04:43 -0400
From: Scott McEathron <[log in to unmask]>
Subject: Map cataloging question
Sender: Scott McEathron <[log in to unmask]>




Colleagues,

I would be grateful for any assistance anyone may be able to give in regards
to the following situation. The situation is that I am about to catalog a
series of geologic quadrangle reports which include both text and maps.
Generally, there are already bibliographic records for the texts and they
will be cataloged and filed in the book stacks under QE93 .A116.  However,
we wish to file the maps, for various reasons ( preservation, security,
ease), separately in the map stacks.  Also, we would like each of the map
sheets analyzed (a separate bibliographic record for each one).  The
question is what is the best method for insuring that a researcher will
nearly always be presented both bibliographic records with any given search?
Understand that the title is the only access point that is really different
between the two. One option that I am leaning towards is adding a 246
(varying form of title) to both text and map records.  This would insure
that all the primary access points between the map and text are basically
redundant.  The other option I am considering is using a Uniform Title.  Has
any of you ever used uniform titles for maps in a case like this? Would it
be permissible in your opinion?

Best wishes,
Scott

______________________________________________________
Scott R. McEathron
Map Catalog Librarian
Liaison Librarian to Geology and Geophysics, and
Natural Resources Management and Engineering
University of Connecticut
University Libraries
369 Fairfield Road
Storrs, CT 06269-1005
(860) 486-6807
e-mail: [log in to unmask]
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