-------- Original Message --------
Subject: RE: Moving map cases
Date: Fri, 17 Aug 2012 17:12:11 +0000
From: John A Olson <[log in to unmask]>
To: 'Maps, Air Photo, GIS Forum - Map Librarianship'
<[log in to unmask]>

Larry,
We're about to move 53 cases of USGS and Canadian topo maps (106,000
sheets) from the map collection to our new off-site storage facility.
The process of moving will hopefully go like this:

Each case and drawer is numbered and the two stacks of maps in each
drawer will have paper bands around them. Each drawer will be taken out
of the case and then shrink-wrapped with the maps still in the drawer
and then moved separately with the cases. Some of the drawers have
covers and some do not. So we're hoping that the paper bands and
shrink-wrapping will hold the maps in place with the drawers with no
covers.  We'll see what success we have with this technique.


John A. Olson
Librarian - Maps/GIS/Geography
             - Earth Science
             - Government Documents
358 E.S. Bird Library
Syracuse University
222 Waverly Ave.
Syracuse, NY 13244

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T-315.443.4818
F-315.443.9510

The challenge is not finding the sources you need
but choosing the relevant ones.


-----Original Message-----
From: Maps, Air Photo, GIS Forum - Map Librarianship
[mailto:[log in to unmask]] On Behalf Of Angie Cope, American
Geographical Society Library, UW Milwaukee
Sent: Friday, August 17, 2012 12:12 PM
To: [log in to unmask]
Subject: Moving map cases

-------- Original Message --------
Subject: Moving map cases
Date: Fri, 17 Aug 2012 09:48:28 -0600 (MDT)
From: Laurence S. Creider <[log in to unmask]>
To: [log in to unmask]


Some, if not most, of you will have dealt with the problem of moving map
cases.  I ask you to share your experience.

As part of a renovation project of our second floor, our Special
Collections map cases need to be moved to the first floor.  We will be
removing the drawers from the cases, moving the cases and the drawers
separately, and then reinserting the drawers into their cases.

The drawers of two of the 15-drawer units (3 5-drawer units stacked)
have no cover at the top of the drawer, although the 1 10-drawer unit does.
Drawers will have to be turned on their sides in order to make it
through doors, so unsecured maps will fall out.

How do I move the maps with minimal damage?  I assume that we will have
to remove the maps from each drawer.  How do we get those maps
downstairs when they are too broad for a book truck?  We could use large
map portfolios, but I can see where some of those might not work.

Thank you in advance for any suggestions on how to keep this out of the
disastrous experience category.

Larry

--
Laurence S. Creider
Interim Head
Archives and Special Collections Dept.
University Library
New Mexico State University
Las Cruces, NM  88003
Work: 575-646-4756
Fax: 575-646-7477
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