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THE FOLLOWING IS BEING POSTED ON GOVDOC-L, MAPS-L, AND LAW-LIB.
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| T H E D U P O N T C I R C L E R E P O R T E R |
| |
| An Informal Newsletter for the Federal |
| Depository Library Community |
| September 9, 1993 No. 12 |
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CONTENTS: * PRELIMINARY AGENDA FOR CHICAGO CONFERENCE
* CONFERENCE HOTEL INFORMATION
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PRELIMINARY AGENDA FOR CHICAGO CONFERENCE
The Conference on the Future of Federal Government Information
will be held October 29-31, 1993, at the Allerton Hotel in
Chicago, Illinois. This is a WORKING CONFERENCE for the
depository library community. (Please see DCReporter No. 11 for
further information.) Registration deadline for the conference is
SEPTEMBER 24, 1993.
Below is the preliminary agenda for the Chicago Conference.
This information will be sent to all conference registrants and
is posted here in an attempt to communicate to the broader
depository community the scope and focus of the Chicago
Conference.
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[Text of confirmation notice to be sent to registrants of the
Conference on the Future of Federal Government Information]
To: Conference Registrants
From: Conference Coordinating Committee
Subj: Conference on the Future of Federal Government Information
Thank you for registering for the Conference on the Future of
Federal Government Information, and welcome to the effort to help
redefine the future of the Depository Library Program and access
to federal government information. All participants attending
this Fall's working conference are being assigned to a topical
discussion AREA prior to the conference. The topical AREA to
which you are assigned is AREA # _____.
Contained on the disk enclosed with this mailing are discussion
documents prepared by the Depository Library Council, the Dupont
Circle Group, and the ALA Government Documents Round Table, as
well as other pertinent professional literature relevant to
changes in the government information environment. For a
complete list of the contents on the disk, please print the
READ.ME file contained on the disk.
All participants are expected to review the background
information pertinent to their topical AREA so as to "hit the
ground running" when they arrive at the conference in Chicago.
We are NOT allocating ANY time for preparation during the
conference. You are encouraged to rough out your thoughts in
writing on paper or disk prior to the conference.
In addition to coming prepared, you should know that you are
expected to come ready to work during AND after the conference.
It is very likely that aside from post-conference writing
assignments, other conference follow-up work will evolve
requiring substantial commitment over an undetermined period of
time, but at minimum for the next several weeks following the
Chicago Conference. The conference organizers hope that you will
attend ready to participate in the conference activities and
volunteer for ongoing work after the conference.
In registering for the conference, you indicated a preference for
assignment to one of five broad topical AREAS. To the extent
possible these preferences have been observed.
Specific WORK GROUPS have been identified for four of the topical
AREAS. The WORK GROUPS focus on particular aspects of the
broader AREAS. Most of the work during the conference will be
done in the WORK GROUP setting. The AREAS and WORK GROUPS for
the conference are:
AREA 1 Articulation of the Program
AREA 2 Framework for the Program
WORK GROUP A: Role of Libraries in Program
WORK GROUP B: Administration of Program
AREA 3 Depository Community Reform and Development
WORK GROUP A: Challenge of Electronic Information
WORK GROUP B: Organizational Reform
AREA 4 Collaboration, Outreach, and Education
WORK GROUP A: Library/public Stakeholders
WORK GROUP B: Public/private Info. Providers
WORK GROUP C: Educational Programs
AREA 5 Legislative and Regulatory Reform
WORK GROUP A: Identifying Necessary Reforms
WORK GROUP B: Strategic Action Plan
(Below is a complete description of the AREAS and WORK GROUPS.)
You should focus your pre-conference preparations both on the
broad issues of the AREA to which you have been assigned and on
the specific questions and ideas related to the WORK GROUPS in
your AREA. Final assignments to individual WORK GROUPS will be
done at the conference. (Some adjustments to these assignments
may be necessary to balance participation/work load in all
AREAS.)
* * * * * * * * * * * * * * *
AREA I: Articulation of the Program (Facilitator: Sandy
Peterson, Yale University).
This AREA is concerned with the background and development of the
Depository Library Program, mission, goals, and benefits of the
program. Work in this AREA will include describing briefly the
history of the DLP and will provide a more detailed discussion of
developments that have led to the need for restructuring the
program. It will develop a statement of mission and goals for a
federal information access and dissemination program drawn from a
review of the professional literature to this point and based
upon the "Life Cycle of Government Information" as outlined in
the Dupont Circle discussion documents. The group will develop a
final statement of the mission and goals that will reflect the
views of conference participants. It will compose variations of
a preamble for the mission and goals statement that will permit
the statement to be presented to a variety of governing bodies at
federal, state and local levels of government.
Much of the work of this AREA will be completed PRIOR to arriving
in Chicago. (The target deadline for finalizing a mission
statement and goals is early in the conference; thus, those
assigned to AREA 1 may also be able to participate in one of the
other AREAS during the Chicago conference.)
AREA 2: Framework for the Program (Facilitator: Diane Garner,
Harvard University).
This AREA is concerned with developing the framework for a
consensus model for the NEW federal information access and
dissemination program. It will be based on the various aspects
of the government information life cycle adopted by the Dupont
Circle Group. This includes the creation, distribution, access,
use, evaluation, and preservation of government information.
Participants in this AREA will examine the Association of
Research Libraries model outlined in the Depository Library
Council report on alternatives for the future of the DLP, and the
Federal Information Service Centers and Government Information
Access Centers models proposed by the Dupont Circle Group. The
Depository Community Consensus model will include the appropriate
elements of these models and other proposals which arise in the
discussions. Work in this AREA must be based on the overall
mission of the program. Consequently, WORK GROUPS in this AREA
will need to communicate with AREA 1.
Work Group A: This group will delineate the organization and
role of libraries within the NEW program. It will consider how
depository libraries/service centers will be organized and
"networked" to meet the future mission and goals of the
DLP/government information access and dissemination system. In
this work the group will consider the questions: 1) will there
be different types of libraries in the system; 2) what will be
the function of the libraries; 3) should different types of
libraries be responsible for different services; 4) what types
of organizational relationships will be required among the
libraries/service centers; and 5) should the program/system be
laid out geographically or according to some other plan? In
short, how will the libraries within the NEW program be organized
to best provide user access and services?
Work Group B: This group will delineate how the NEW library
program will be administered by the government and the libraries.
Questions this group will examine are: 1) will the program be
administered under a single central federal agency; 2) if so,
which agency should that be; 3) how will libraries participate
in an have influence over administration of the program; and 4)
what will the new depository/access agreement be between
participating institutions and the government? The group will
concentrate on the goals and mission of the government
information access and dissemination program based on the
elements of the life cycle of government information.
AREA 3: Depository Community Reform and Development
(Facilitator: Anne Watts, St. Louis Public Library).
This AREA focuses on short term strategies for immediate reform
to the current program which will lay the foundation for a new
program structure in the future. The work in this AREA will
delineate the responsibilities and recommend priorities for the
GPO and depository libraries in facing the current fiscal,
organizational, and technological challenges to the program.
Participants will recommend organizational changes to be made
both in the DLP and GPO to prepare for the transition into the
new government information access and dissemination program.
Work Group A: This group will examine steps that the GPO and
depository libraries can take in the immediate future to prepare
this community for the increased availability of government
information in electronic formats and the implementation of the
GPO Access law. For example, should the GPO establish a "one
stop" gateway to federal online data bases? Should GPO use
Gopher or WAIS software to connect to other agencies' online
systems? What procedures should GPO establish to solicit advice
on software and online networked systems packages? Should the
GPO distribute hardware to libraries? How do libraries prepare
for an electronic future? What are the technical requirements
for libraries disseminating electronic government information?
Work Group B: This group will assess organizational changes that
can be made within the depository community and GPO to improve
access and dissemination services with specific focus on the
question of what must be done organizationally to prepare for the
future. Several proposals were published in the "Librarians
Manifesto" (_Government Publications Review_, 20:121-140) which
suggest organizational changes for the libraries in the program
ranging from shared regionals to basic document centers. The
"Manifesto" also discusses an evolutionary process by which the
GPO might move through a transition from being a printing house
for the government to an information disseminator, gateway, and
coordinator. Other topics include, but are not limited to,
education and training, the inspection program, the role of
regionals, alternative dissemination options.
AREA 4: Collaboration, Outreach, and Education (Facilitator:
Jack Sulzer, Pennsylvania State University).
Participants in this AREA will develop strategies which the
depository library community can employ to increase the role of
depository libraries and librarians in delivering federal
government information in a future of multiple government
information providers where many diverse professional and user
groups have a stake in how federal information resources are
disseminated and accessed. Development of these strategies will
acknowledge the significance of other stakeholders and will
consider collaborative efforts with these groups, including
information users, private sector information providers, and
related interest groups such as CNI, APDU, IASSIST, and others.
Particular focus will be given to development of programs which
support library outreach, education, funding, and cooperative
networking at the state and local level, and to examination of
how librarians should work with other stakeholders to establish
these programs. In other words, what will be the role of
depository libraries within the broader context of government
information delivery, and how will it become an integral part of
a broader system?
Work Group A: This group will develop strategies for identifying
and working with other library groups and public stakeholder
organizations that are advocates for better user access to
government information. The group will outline the activities
and advocacy initiatives of these other groups. It will identify
steps that depository librarians may take to participate actively
with other groups in the planning and establishment of various
programs that advance government information access issues.
Work Group B: This group will examine strategies for identifying
and working with government information providers both private
and public. It will focus on the questions: 1) what sources of
government information, other than the DLP, and what forms of
public access to that information exist that depository
librarians should know about and contribute to; 2) what is the
program's role in coordinating these various sources of access to
government information for the user; 3) what are the steps to be
taken for depository librarians to participate in various local,
state, and national initiatives to network government information
from multiple sources and through multiple services either
outside of or in combination with libraries?
Work Group C: This group will focus on describing new programs
for the training and continuing education of government
information librarians; educating government information
providers about the library program; educating other librarians
and end users about the program and government information
access; and strategies for developing local educational
opportunities.
AREA 5: Legislative and Regulatory Reform: Policy development
and the technical legal structure (Facilitator: Steve Hayes,
University of Notre Dame).
This AREA is related to AREA 4, but it is limited to developing a
political/legal agenda, and a strategy for presenting it to the
"power brokers" of the various library professional associations
and lawmakers at all levels of government. The WORK GROUPS of
this AREA will identify new legislation and regulations required
and amendments and changes needed; outline a strategy for
developing new legislation and rules; develop the action plan
for submitting this proposal to the library associations, to
Congress, and to Executive Agencies (i.e., developing a plan to
broaden the constituency and build support, getting other groups
to join in developing the specific legislative and regulatory
language and activities needed to implement this proposal).
Work Group A: This group will identify specific legislative or
regulatory changes that will be required to implement the
consensus recommendations of the conference. Participants in
this group will be assigned to attend the meetings of other
conference WORK GROUPS in AREAS 2, 3, and 4, and to bring back to
the work group action items that may require changes to
regulation and legislation.
Work Group B: This group will develop a strategy for proposing
legislative and regulatory reforms that may be required to
implement the consensus recommendations of the conference. This
strategy will focus on building support and broadening the
constituency, and on examining means for approaching legislators
and regulators. The group will consider strategies for carrying
forward a developmental plan of legislative action within the
various library associations and building cooperative efforts
with other stakeholder groups to develop a specific legislative
agenda in a future stakeholders conference.
* * * * * * * * * * * * * * *
DRAFT CONFERENCE SCHEDULE
CONFERENCE ON THE FUTURE OF FEDERAL GOVERNMENT INFORMATION
OCTOBER 29-31, 1993, CHICAGO, IL
[Note: Conference participants are responsible for their own
meals. Lunch and dinner TIME SLOTS are indicated below; NO
meals will be provided as part of the conference.]
THURSDAY, OCTOBER 28
7:00 p.m. Pre-conference meeting of Area Facilitators
FRIDAY, OCTOBER 29
8:00 - 8:45 a.m. Check-in of conference registrants.
9:00 a.m. Introductions and overview of agenda (Julia Wallace,
Conference co-chair).
9:30 - 11:30 a.m. 1st Plenary Session: Includes: updates on
most recent developments relating to the national
information infrastructure (Prue Adler, ARL), GPO activities
(Susan Tulis, GODORT/DOWG chair), and other federal agencies
and activities (Sandy Morton-Schwalb, SLA); overview of
Areas/Work Groups (Julia Wallace and Anne Watts).
11:30 a.m. - 1:00 p.m. LUNCH
1:00 - 4:00 p.m. Area Session No. 1: During this session, each
Area group will complete two exercises: (1) examine the
current state of the FDLP/NII environment and discuss what
the future--5 years--will be like if the status quo is
maintained; (2) review the draft mission statement and
goals of a federal information access and dissemination
program, preparing comments for Area 1. **DEADLINE (4:00
p.m.): Comments on draft mission statement and goals to
Area 1.
4:00 - 4:30 p.m. Overview of Area and Work Group Assignments:
Each Area will review the conference schedule with respect
to assignments and deadlines pertaining to their Area and
Work Groups.
4:30 - 6:30 p.m. DINNER
6:30 Work Group Session No. 1: Break-out into Work Groups to
begin discussion and work on assignments.
10:00 p.m. End of scheduled time.
SATURDAY, OCTOBER 30
8:00 - 8:30 a.m. Meeting of Area Facilitators and Work Group
leaders
8:30 - 9:30 a.m. 2nd Plenary Session: Update reports from Area
facilitators.
9:30 - 11:30 a.m. Work Group Session No. 2: Work sessions
continue.
11:30 - 1:00 p.m. LUNCH
1:00 - 4:30 p.m. Work Group Session No. 3: Work sessions
continue. **DEADLINE (4:30 p.m.): Work Group drafts due.
4:30 - 6:30 p.m. DINNER
6:30 - 8:00 p.m. Area Session No. 2: Reconvene in Area groups
to discuss Work Group draft reports.
8:00 - 10:00 p.m. - Area Session No. 3: Area groups prepare
draft reports (detailed outlines). **DEADLINE (9:00 a.m.
Sunday): Area draft reports due.
10:00 p.m. End of scheduled time.
SUNDAY, OCTOBER 31
8:00 - 9:00 a.m. Meeting of Area Facilitators.
9:00 - 11:30 a.m. 3rd Plenary Session: Reports from Areas.
11:30 - 1:30 p.m. LUNCH (Area Facilitators will meet during
lunch to coordinate final logistics).
1:30 - 3:00 p.m. Final Plenary Session: Conference wrap-up.
3:00 p.m. Scheduled close of conference.
POST-CONFERENCE:
Sunday, October 31, 3:00 p.m. Post-conference meeting of Area
teams: Work teams from each Area will meet to discuss
assignments for writing of final draft reports.
**DEADLINE (Wednesday, November 3, 1:00 p.m.): Target deadline
for first draft of Area reports.
**DEADLINE (November 17): Deadline for draft report.
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CONFERENCE HOTEL INFORMATION
The Chicago Conference on the Future of Federal Government
Information will be held October 29-31, 1993, in the Allerton
Hotel, located at 701 N. Michigan Avenue, Chicago, IL 60611
(phone: 800-621-8311). Conference registrants are responsible
for making their own hotel arrangements. A block of 100 rooms
has been reserved at the Allerton Hotel under the name "DUPONT
CIRCLE GROUP."
All meetings of the Chicago Conference will be held in the
Allerton Hotel. This is also the location of the Fall Meeting of
the Depository Library Council, which will take place November 1-
3, 1993.
Conference room rates are: $79 single/double; $89 suite (2
persons, additional for 3-4 in suite). Add 14.9% tax. Confirm
with credit card.
Parking is not provided by the hotel; parking lots may charge
$10-20 per day.
The Allerton is a 26-story Italian Renaissance-style hotel
located in the heart of the Magnificent Mile's shopping,
business, and entertainment areas, two blocks from Water Tower
Place and the Hancock Building, and 10 minutes from the Loop. It
is a 40 minute drive from O'Hare International Airport, 10
minutes from Midway Airport, 1 mile from Northwestern Railroad
Station, and 1.2 miles from Union Railroad Station.
Registration deadline for the conference is SEPTEMBER 24, 1993.
Conference registration forms must be sent separately to: Diane
Garner, Harvard University, Widener Library, Government Documents
& Microforms, Cambridge, MA 02138, phone: 617-495-2479, fax:
617-495-0403. A $20 conference registration fee is required.
Make checks payable to: DIANE GARNER; please note on the check:
CHICAGO CONFERENCE REGISTRATION.
Dupont Circle Reporter/Number 12/September 9, 1993
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