-------- Original Message --------
Subject: RE: Re: Folded vs. flat
Date: Tue, 9 Oct 2007 10:32:51 -0400
From: Carol McAuliffe <[log in to unmask]>
To: Maps, Air Photo & Geospatial Systems Forum <[log in to unmask]>
Good morning Hallie and the rest of Maps-L!
At the University of Florida, we follow very close to the same procedure
as PSU. When we get maps that have hard covers attached to them, the
covers are removed after cataloging so that maps can be unfolded and
stored flat. As Paige said, the covers would cause too much damage and
also take up too much space if left on. If the cover has information on
it that would be useful to keep (particularly an index), the cover is
given the same call number as the map and stored with our reference
books as accompanying text.
We store almost all of our maps unfolded and flat, including our road
maps and travel maps. I think the road maps in particular would benefit
from being stored flat because a lot of them have been made with low
quality paper. There is a lot of ripping along the fold lines on older
road maps and storing them flat would help keep the problem from
escalating.
I was thinking about it and I believe the only maps we store folded are
the ones that come from the USGS as MS or I reports. These often come
in a brown or white folder with accompanying text inside. As is often
the case with such decisions, I believe we did this for convenience's
sake. They are easily searched when kept as a series and they fit
nicely into filing cabinets. However, when looking at the long term
preservation of these maps, storing them flat would be preferable.
Hope that helps! I agree it is interesting to hear what others are
doing in their own libraries.
~Carol
Carol McAuliffe, Map Librarian
Map and Imagery Library, Spatial Information Services Unit,
Government Documents Department,
George A. Smathers Libraries,
University of Florida
(352) 273-2828
[log in to unmask]
-----Original Message-----
From: Maps, Air Photo & Geospatial Systems Forum
[mailto:[log in to unmask]] On Behalf Of Maps-L
Sent: Tuesday, October 09, 2007 9:18 AM
To: [log in to unmask]
Subject: Re: Folded vs. flat
-------- Original Message --------
Subject: Re: Folded vs. flat
Date: Tue, 09 Oct 2007 09:08:12 -0400
From: Paige Andrew <[log in to unmask]>
To: Maps, Air Photo & Geospatial Systems Forum
<[log in to unmask]>
Hi Hallie!
I'll leap into this question from PSU's end. We maintain a separate
physical collection of materials in Pam boxes called the "Map Guides"
collection, and there's also a separate Item Location set up for this in
our cataloging system as well. Maps Room staff determine when a hard
cover from a map folded into a cover is to be removed and shelved in
this collection, and both the map and the cover receive the exact same
call number so that they can, at any time in the future, be matched up
again. Other items that go here include accompanying texts or indexes
that are small in nature (typically bound into one of the covers too),
and small like items.
The problem with leaving the covers on these types of maps is that if
you have enough of them in one drawer they take up more than there share
of space, and of course they are liable to catch and tear map sheets
around them as they are pulled out for use and/or refiled.
Unfolding those sheet maps that are simply folded with a panel showing
for display is less of a problem as those simply become another flat
sheet of paper. Maps of this sort are always unfolded, cataloged, and
stored flat in the map drawers in our collection.
Hope this helps. I'm interested to hear how others deal with this
problem.
Paige
At 04:48 PM 10/8/2007, you wrote:
> -------- Original Message --------
> Subject: Folded vs. flat
> Date: Mon, 8 Oct 2007 15:01:16 -0400
> From: Hallie Pritchett <[log in to unmask]>
> To: 'Maps, Air Photo & Geospatial Systems Forum'
> <[log in to unmask]>
>
> Hello! I'm looking for some advice. We have a large number of folded
> maps
> (road maps, travel maps & the like, including maps with attached
covers)
> that we intend to start cataloging soon. Because there are so many of
> them,
> I'm debating the best way to store them once they're cataloged -
unfold &
> flatten them to put with the rest of our thematic maps or leave them
> folded
> & file in hanging files. How do other libraries or collections handle
> this
> issue? If you have a section of folded maps, what criteria do you use
to
> decide what to flatten & what to leave folded? Any information people
can
> provide will be helpful.
>
> Thanks!
>
> Hallie Pritchett
> Map Librarian
> University of Georgia Libraries
> Athens, GA 30602
> [log in to unmask]
> 706-542-0690 FAX: 706-583-0631
> http://www.libs.uga.edu/maproom/
|
