-------- Original Message --------
Subject: RE: Map retrocon
Date: Fri, 24 May 2013 11:59:45 +0000
From: John A Olson <[log in to unmask]>
To: 'Maps, Air Photo, GIS Forum - Map Librarianship'
<[log in to unmask]>
All,
We've done the same thing here at Syracuse. NYS 1:24k sheet are
cataloged at the sheet level and subsequent editions and printings are
items on that sheet's bib record. All the rest have a state record with
sheets listed as items on those bibs. We de-duped the collection before
we started this process. In all it took about 18 months to do. We had a
big push to get this done. So we had 4 cat staff working on this
full-time. Now all the 1:24k topos including the 1:100k and 250k as well
as our Canadian topo collections are now all in our new storage
facility. We did keep our New York State topo sets on site. We have
notes on those cases and a note in each bib record with the URL to the
USGS Map Store for those looking to download sheets.
Hope this helps.
John A. Olson
Librarian - Maps/GIS/Geography
- Earth Science
- Government Documents
358 E.S. Bird Library
Syracuse University
222 Waverly Ave.
Syracuse, NY 13244
[log in to unmask]
T-315.443.4818
F-315.443.9510
The challenge is not finding the sources you need
but choosing the relevant ones.
-----Original Message-----
From: Maps, Air Photo, GIS Forum - Map Librarianship
[mailto:[log in to unmask]] On Behalf Of Angie Cope, American
Geographical Society Library, UW Milwaukee
Sent: Thursday, May 23, 2013 5:00 PM
To: [log in to unmask]
Subject: Re: Map retrocon
-------- Original Message --------
Subject: Re: Map retrocon
Date: Thu, 23 May 2013 16:58:55 -0400 (EDT)
From: Paige G Andrew <[log in to unmask]>
To: Air Photo Maps, GIS Forum - Map Librarianship <[log in to unmask]>
Angie,
For PA we have separate bib. records for each sheet, with item/holdings
records attached for editions
For all other states we have a single bib. record for each state with
item/holdings records for each sheet (not yet completed but we are down
to I think maybe 10 states to go with itemizing)
Our item-level records also serve as holdings records since data for
that information resides there.
The article I shared spells all of this out.
Paige
----- Original Message -----
From: "Angie Cope, American Geographical Society Library, UW Milwaukee"
<[log in to unmask]>
To: [log in to unmask]
Sent: Thursday, May 23, 2013 4:41:59 PM
Subject: Re: Map retrocon
-------- Original Message --------
Subject: Re: Map retrocon
Date: Thu, 23 May 2013 15:40:01 -0500
From: Angie Cope, American Geographical Society Library, UW Milwaukee
<[log in to unmask]>
Organization: American Geographical Society Library
To: Maps-L <[log in to unmask]>
Paige, do you all have separate holding and item records for each quad
or separate bibliographic, holding and item records? I think how we
interpret "sheet level cataloging" needs to be clarified.
Thanks.
Angie
AGSL
-------- Original Message --------
Subject: Re: Map retrocon
Date: Thu, 23 May 2013 16:30:08 -0400 (EDT)
From: Paige G Andrew <[log in to unmask]>
To: Air Photo Maps, GIS Forum - Map Librarianship <[log in to unmask]>
Merry,
Responding from a fellow land grant institution (Penn State) since you
requested that!
In the mid-1990s then Head of our collection, Melissa Lamont (hi
Melissa!) and I launched a big project to catalog our 7.5-minute topo
collection, which has complete U.S. geographic coverage and most
editions of each sheet. And we wrote an article detailing what we did,
so here is the citation for that:
Andrew and Lamont. "Bending the Rules: Creatively Adapting Library
Systems to Automate the Map Collection". Technical Services Quarterly,
Vol. 15, No. 3 (1998), pp. 35-48
If you can't put your hands on the journal send me a fax number and I'll
fax a copy of the article to you.
Generally, most places have cataloged their own state to the sheet
level, including us, and then tackled other states at a different level,
usually a bib. record for the state only. Others have cataloging and
classified for the United States as a whole using one record, and
relying on the alphabetical filing arrangement in the drawers to take
care of the rest of access.
Beyond the USGS 7.5-minute topos, we have actively been itemizing all
sheets in map sets or series over the years and have a pretty good
handle on basic sheet-level information throughout the collection. That
is to say, we create a single record for the set or series and then
input item records for each sheet that falls under that title (call
number w/sheet number/name/similar, barcode, location -- all of which is
visible to the patron when they find the record for the title in our
OPAC). We are almost done with our entire collection in this manner.
Hope this helps!
Paige
----- Original Message -----
From: "Angie Cope, American Geographical Society Library, UW Milwaukee"
<[log in to unmask]>
To: [log in to unmask]
Sent: Thursday, May 23, 2013 3:59:35 PM
Subject: Map retrocon
-------- Original Message --------
Subject: Map retrocon
Date: Thu, 23 May 2013 15:56:57 -0400 (EDT)
From: Merry Bower <[log in to unmask]>
To: [log in to unmask]
We are in the early stages of a map retrocon project and are wishing to
know how others approach the cataloging granularity for sheet maps. Are
folks cataloging federal depository maps (USGS, etc.) at the quadrangle
level? What are your best practices? We are especially interested in the
map cataloging practices of other land grant institutions. Thanks,
Merry
Merry Bower
Metadata Librarian
Metadata & Preservation Dept.
K-State Libraries
509 Hale Library
Manhattan, KS 66506-1200
voice mail: (785) 532-7435
fax: (785) 532-7644
e-mail: [log in to unmask]
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