-------- Original Message --------
Subject: Re: [Fwd: Setting Library Scanning Fees]
Date: Tue, 8 Apr 2003 08:38:17 -0400 (EDT)
From: Ken Grabach <[log in to unmask]>
To: Maps and Air Photo Systems Forum <[log in to unmask]>
CC: [log in to unmask], Karen S <[log in to unmask]>

------------------
At Miami (Ohio) University, our fees are for printing, only.  Copies
from
plain paper copiers, most black&white, but at least one color copier is
available, the cost is $.07 per page.  I think that the color copier can
be reformatted to larger sizes of paper.

We have a large format plotter, 36" wide, that prints from a roll, so
that
the length is unlimited.  This uses a special high gloss coated paper.
The cost for printing from this is $3.00 per foot of length.  The prints
are poster quality.  We do not have a set up especially for maps,
something I would like to see, but the expense is so very high for these
pieces of equipment.  The most frequent use of this equipment is by art
and architecture students, although a variety of other uses have come
up.
The libraries are often clients, as well, for making posters.

These fees are the same for everybody.  Costs from the large plotter can
be charged to account numbers for departments, or numbers for grants,
etc.

There are no fees for scanning.  Therefore, if someone scans an image,
map
or otherwise, and saves the file, there is no charge from the library.
They can purchase a CD or DVD from the library, or they can bring their
own to use for storing the image file.

I would like to see a large scanner, and a large format plotter using
plain paper, available for use with maps, both printed and electronic,
but
that will have to be in future planning.

___________________________
Ken Grabach                           <[log in to unmask]>
Maps Librarian                         Phone: 513-529-1726
Miami University Libraries
Oxford, Ohio  45056  USA


On Mon, 7 Apr 2003, Johnnie D. Sutherland wrote:

> -------- Original Message --------
> Subject: Setting Library Scanning Fees
> Date: Mon, 7 Apr 2003 11:00:21 -0500
> From: "Cook, Karen S" <[log in to unmask]>
> To: "[log in to unmask]" <[log in to unmask]>
>
> ------------------
> Can you provide information about the rationale you have used to set
> scanning and color plotting/printing fees in an academic library? Web
> sites
> for other libraries indicate that such fees vary widely, but the basis
> used
> to set them is not often stated.
>
> Here at the University of Kansas patrons presently have free
> self-service
> access to an 11"x17" scanner in the T.R. Smith Map Collection.
> Large-format
> scanning (24" x 36") and color plotting services are provided by the
> adjacent GIS and Numeric Data Lab. We need to charge for some of the
> large-format services to help cover some of our staff time, equipment,
> materials and maintenance costs.
>
> Here are some questions that occur to us:
>
> Do your rates differentiate between individual patrons and groups (such
> as
> grant-funded projects, university departments and offices, state
> agencies
> based on campus or off, commercial firms, etc.)? What about
> differentiating
> between university (faculty, staff, students) and non-university
> individual
> patrons? Do your fees include staff time? Materials (paper, ink,
> CD-ROMs,
> etc.)? The service contract for the scanner/plotter?
>
> Any information you can provide will be appreciated.
>
> Karen Cook
> Interim Map Librarian
> Thomas R. Smith Map Collection
> University of Kansas
>
> E-mail: [log in to unmask]
>