-------- Original Message --------
Subject: Re:      How to label map cases, drawer and folders?]
Date: Mon, 11 Oct 2004 10:38:25 -0700
From: Kathy Stroud <[log in to unmask]>
To: Maps and Air Photo Systems Forum <[log in to unmask]>
References: <[log in to unmask]>

------------------
Michael,

How are things going in MD?  Bernie did wonderful work on those folders, but
he assumed that the collection would remain static.

I'm lucky that I've landed in a library where everything but the USGS topo
series are cataloged.   However, when we do have a series, we catalog the
series and not the individual sheets.  For each series, we put all the maps
in a folder with the spatial index taped to the front.  We then mark on the
index which ones we have in the series.  If we don't have the entire series
when we start, we can mark off the individual maps as we acquire them.
Bernie had many of the AMS spatial index books stashed in the Map Processing
Room and talked about making up indexes, but never had time to get around to
it.  Another source for spatial indexes for AMS series is
http://www.lib.berkeley.edu/EART/ams.html.

Hope things are going well for you,

Kathy Stroud, Map/GIS Librarian
Government Information and Maps
Peter J. Shields Library
100 NW Quad
Davis, California 95616-5292
(530) 752-5248

----- Original Message -----
From: "Johnnie D. Sutherland" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Friday, October 08, 2004 1:30 PM
Subject: How to label map cases, drawer and folders?]


> -------- Original Message --------
> Subject: How to label map cases, drawer and folders?
> Date: Thu, 07 Oct 2004 19:46:53 -0400
> From: Michael Fry <[log in to unmask]>
> Organization: UMD Libraries
> To: Maps and Air Photo Systems Forum <[log in to unmask]>
>
> ------------------
> I'm curious if people provide detailed shelf lists or indexes for
> individual drawers and folders...
>
> Our collection of several hundred thousand maps is largely uncataloged,
> and the catalog's few
> records are vague--patrons are told what floor to go to for a map, and
> that's it. Whatever add'l
> finding aids we have--floor plans, indexes, shelf lists, drawer labels,
> my memory, etc.--are
> entirely homemade. We have ~600 drawers of maps, each of which contains
> as many as 10 folders. A
> folder, in turn, may contain a handful of maps, or it may hold dozens.
>
> My predecessor indexed--in ink--each and every map on the outside of its
> respective folder (e.g.,
> title, SuDoc, scale, date, etc.). From a user standpoint, these indexes
> are handy and useful, esp.
> when you're working with large series with lots of sheets (e.g., AMS).
>  From an administrative
> standpoint, however, they're messy, difficult to maintain and utterly
> anathema to the digital world.
> To wit: I've recently acquired several AMS series, and since I've
> already made indexes in Excel, I'm
> not anxious to do the same thing by hand!
>
> But...I haven't yet imagined an alternative that I think would be as
> useful and usable as the
> current system. Printed indexes for each folder would be more modern and
> easier to maintain, but
> they wouldn't be inextricably connected to the folders themselves, and
> wouldn't be as immediately
> visible as are indexes written right onto the folders themselves.
>
> Any ideas? What do *you* do?
>
> Thanks!
> mf
> --
> Michael Fry
> Government Documents & Maps Librarian
> University of Maryland Libraries
>