----------------------------Original message----------------------------
THE FOLLOWING IS BEING POSTED ON GOVDOC-L, MAPS-L, AND LAW-LIB.
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| T H E D U P O N T C I R C L E R E P O R T E R |
| |
| An Informal Newsletter for the Federal |
| Depository Library Community |
| June 21, 1993 No. 8 |
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CONTENTS: * DLP Budget: Trying to Do More with Less
(Selected statistics on the FDLP)
* GOVDOC-L Posting: Snapshot of Selected
ARL Member Contributions to the FDLP
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THE DEPOSITORY LIBRARY PROGRAM'S BUDGET: TRYING TO DO MORE WITH LESS
For any librarian familiar with the Federal Depository Library Program,
it will come as no surprise to hear that the DLP has not been adequately
funded over the years to meet the needs and operations of the program.
What may be surprising, however, is that this gap is widening and the
demands being placed on the program continue to expand.
In FY 1993, for example, GPO estimated it would need $28.5 million
to operate the Depository Library Program. (DLP funds are part of GPO's
Salaries and Expenses appropriation.) GPO received $25.3 million in
appropriations -- $3.3 million short of its needs. Thus, GPO was forced
to implement a variety of "cuts" in services and format changes to
make up for the budget differential.
Placed in historical context, the DLP fares even worse. GPO's S&E
budget has gone from $23.5 million in 1980 to $27.1 million in 1992.
What appears to be a 15 percent increase in appropriations is in fact,
when allowing for inflation, a 40 PERCENT DECREASE in GPO funds.
During this same time period, 54 additional libraries entered the DLP.
Further, the introduction of electronic formats has added more service
and production responsibilities to GPO. Thus, GPO is being required
to do much more with considerably less.
The continued proliferation of electronic government information
and the need to provide access to online systems will only continue to
place additional strains on the system. While the passage of the GPO
Access law is a major step in the development of the Depository Library
Program, no additional appropriations have been authorized for the
implementation of this act. Thus, at a time when GPO is being forced to
make cuts in traditional services due to budgetary shortfalls, it must
now try to implement a whole new area of services--with no additional
funds!
Below are selected statistical tables which present data on
various aspects of the Depository Library Program.
GPO APPROPRIATIONS FOR SALARIES AND EXPENSES
Fiscal Total S&E Percent
Year Approp. ($) Change
-------------------------------------------
1986 24,993,000
1987 23,728,000 -4.8
1988 24,662,000 3.9
1989 25,155,000 -2.0
1990 24,214,000 -3.7
1991 25,745,000 6.3
1992 27,082,000 5.2
1993 29,082,000 7.4
Percent change in S&E approp. (current dollars), 1986-92: 8.4
Percent change in S&E approp. (constant 1986 dollars), 1986-92: -16.4
FY 1993 PRINTING AND BINDING COSTS FOR SELECTED TITLES
Estimated Number Cost per
Item (paper) P&B Cost ($) Copies Library ($)
-------------------------------------------------------------------
Hearings & Cmte. Prints 1,307,485 365 3,582
U.S. Cong. Serial Set (bd) 1,276,532 430 2,969
Code of Federal Reg. 767,158 1149 668
Monthly Catalog 300,960 1254 240
Statutes at Large 229,021 1347 170
Cong. Reports (slip) 149,785 363 413
Cumulative Index Medicus 138,728 794 175
U.S. Reports 97,751 1281 76
Cong. Documents (slip) 92,877 385 241
Treaties & Int'l Acts (bd) 79,009 1196 66
Cong. Record Index/Digest 70,980 910 78
Foreign Relations of the U.S. 47,057 798 59
Public Papers of the President 46,179 1331 35
OTHER PRINTING AND BINDING COSTS
Average unit costs for all depository items (FY 1993 P&B estimates):
Paper: $ 1.10
Microfiche (converted from hard copy): 0.275
Microfiche (duplication from agency silvers): 0.06
CD-ROMs (disk replication, excl. software license): 2.00
Diskettes: 1.25
DISTRIBUTION COSTS
United Parcel Service: $ 3.25/box (60% of volume)
U.S. Postal Service: 11.50/box (40% of volume)
MOST POPULAR ITEMS SELECTED BY DEPOSITORY LIBRARIES (11/1991) *
Item No. Libs.
Rank Number Selecting Title
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1 0577 1396 U.S. Government Manual
2 0154-B 1396 Census of Pop & Housing Users Guide
3 0150 1395 Statistical Abstract of the U.S.
State & Metro Area Data Book
4 0992 1386 Congressional Directory
5 0151 1385 County & City Data Book
USA Statistics in Brief
6 0839-A-3 1368 National Zip Code Directory
7 0770 1331 Monthly Labor Review
8 0991 1327 United States Code
9 0853-A-1 1326 Catalog of Federal Domestic Assistance
10 0576 1320 U.S. Statutes at Large
11 0853 1314 Budget of the United States
12 0574-A 1304 Public Papers of the President
13 0577-A 1303 Weekly Compilation of Pres. Papers
14 0722 1298 Uniform Crime Reports
15 0768-C-2 1289 Occupational Outlook Hankbook
16 1061-K-1 1289 Real Estate Asset Inventory
17 0140-B 1287 Congressional District Atlas
18 0572 1286 CFR Index and Finding Aids
19 0864 1284 Dispatch
20 0854-I 1281 Federal Info. Locator System (FILS)
* This ranking excludes Item numbers 1004-E, 0556-C, and 0552-B
(items from GPO specifically related to administering the DLP).
LIBRARIES IN THE DEPOSITORY LIBRARY PROGRAM
Fiscal Libs. Net Fiscal Libs. Net
Year in DLP Change Year in DLP Change
----------------------------- ---------------------------
1973 1121 1983 1381 14
1974 1152 31 1984 1391 10
1975 1170 18 1985 1390 -1
1976 1201 31 1986 1394 4
1977 1217 16 1987 1393 -1
1978 1231 14 1988 1394 1
1979 1329 98 ** 1989 1395 1
1980 1351 22 1990 1398 3
1981 1353 2 1991 1400 2
1982 1367 14 1992 1405 5
** P.L. 95-261 passed, providing for addition of law school libraries.
Net change (1973-1992) in libraries in DLP (number): 284
Net change (1973-1992) in libraries in DLP (percent): 25.3
Average number of libraries added per year (1973-1992): 15
Average number of libraries added per year (1980-1992): 6
DEPOSITORY LIBRARIES BY TYPE (January 1993)
Avg. Item
Type Number Percent Selection (%)
---------------------------------------------------------------
Academic General 4 year 699 49.8 34
Public 291 20.7 23
Academic Law 157 11.2 12
Community College 67 4.8 12
Federal Agency 55 3.9 12
State Library 47 3.3 27
State Court 36 2.6 5
Special Library 28 2.0 7
Federal Court 20 1.4 4
Service Academy 5 0.4 18
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Posted on GOVDOC-L on Monday, 17 May 1993
From: Pru Adler, Assoc. of Research Libraries <[log in to unmask]>
RE: ARL Survey of Documents Departments
SNAPSHOP OF SELECTED ARL MEMBER CONTRIBUTIONS
TO THE FEDERAL DEPOSITORY LIBRARY PROGRAM (2/16/93)
To gauge the investments that ARL depository libraries make in
providing access to government information, ARL conducted a survey
of its U.S. depository members -- 93 of ARL's 120 members are depository
libraries. Respondents included both regional depository libraries
(those required by law to collect and maintain permanently all
non-classified government information available via the depository
program) and selective depository libraries (those libraries selecting
only those resources of interest to their community of users). The
survey confirmed that each ARL participating institution makes
significant contributions in personnel, equipment, facilities, and
resources (including resources purchased beyond those provided by GPO
such as commercial online services) to ensure that citizens across the
United States have effective access to federal resources. The
survey found that:
Each regional library invested approximately $306,000, and each
selective institution provided an estimated $280,000 in FY 1991-92
in support of the federal depository library program. These
figures do not include facilities management, overhead, or storage
costs. The FY 1991-92 figures are consistent with earlier data
collected minus the facilities management, storage, and overhead
costs.
The survey was designed to provide a snapshot of the resources
that ARL depository libraries invest and the costs they incur in
receiving, maintaining, providing access to, and preserving federal
information resources. The survey also gathered data from
participating libraries concerning use of the collection. The data
provided are for FY 1991-1992 and the findings represent selected
costs of participating in the program for one year by each
reporting institution.
REGIONAL DEPOSITORY LIBRARIES
Twenty-two of the 53 (two of the regional libraries share
responsibilities with other libraries in their region) federal
regional depository libraries are ARL institutions. Data for 20 of
those libraries are reported in this survey. These libraries are
required by law to collect, maintain permanently, and provide
access to all government information products and services
available via the GPO program. The survey found that in FY 1991-92
participating libraries:
spent a minimum of $306,000 in support of the federal
depository program, not including facilities, storage,
shelving, and related costs.
invested approximately $113,000 in professional staff costs
and $99,000 in non-professional staff including student
assistants.
spent approximately $58,000 to support commercial electronic
products and services such as Legi-Slate and MARCIVE.
spent an estimated $19,000 for microforms equipment; $8,000
for collection maintenance and processing equipment; and
$9,000 for electronic products and services equipment to
support access to services such as the Electronic Bulletin
Board from the Department of Commerce, Internet access, and to
numerous government-generated CD-ROMs.
answered on average well over 26,000 reference questions and
circulated over 19,000 items to other libraries in their
states. Five libraries reported circulating an average of
45,000 items per year.
SELECTIVE DEPOSITORY LIBRARIES
On average, the acquisition rate for ARL selective depository
libraries is 70% of the material offered through the program. The
survey found that in FY 1991-92 each ARL selective depository
library:
spent an estimated $280,000 in support of the federal
depository library program.
invested on average of $101,000 in professional staff costs
and $100,000 in non-professional staff including student
assistants.
spent an estimated $43,000 on commercial services to enhance
processing and reference services.
spent approximately $9,000 on microforms equipment; $11,000
for collection processing, and maintenance; and $17,000 on
electronic products and services equipment, to support access
to services such as the Electronic Bulletin Board form the
Department of Commerce, Internet access, and numerous
government-generated CD-ROMs.
answered well over 25,000 reference questions and circulated
over 20,000 items to users. Ten of the selective ARL
libraries responding averaged over 51,000 items circulated in
FY 1991-92.
Dupont Circle Reporter/Number 8/June 21,1993
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