Hello,

In the words of Facebook, "It's complicated."

Special Collections is completely separate from maps (and Gov Docs). They do have a limited map collection.  

From some time in the 1990s to just this year the Map Collection was part of the Government Documents Department/Unit.  The majority of the maps coming into the Library through both the Federal and State Depository Programs went to the Map Collection. (Even prior to the Map collection being co-located with the Documents Collection and working along side the Documents Librarians, the Map library received selected maps issued on Deposit by the FDLP.) The main Map Collection does have a secure area for rare or fragile maps that are not in Special Collections. Having mediated access to maps in an area where the reference model is becoming more self-service is a matter that should probably be revisited. (Side note, our Documents/Maps reference model has been slowly shifting over the past several years through reduced staffing and personnel changes.  This is a topic that I would like to see an overarching discussion on in our Library, but it hasn't materialized, yet.) 

Starting this Fall, our Map Library falls under the newly formed Data Services. While no longer in the same department, this change has not affected our collection development relationship with the Documents program. Additionally, the Documents Librarian and I still work together on coordinating collection development and maintenance of maps that are government documents. Most maps that are received through government depository programs still end up in the map collection.  However, the situation is more fluid and subject to change then in the past.


Kathy Stroud
David and Nancy Petrone Map/GIS Librarian Knight Library
1299 University of Oregon
Eugene, OR 97403-1299
541-346-3051

-----Original Message-----
From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Dennis Daily
Sent: Friday, December 15, 2017 7:49 AM
To: [log in to unmask]
Subject: Re: Gov Docs + maps

If I can follow up on Jon's question, we are interested in knowing about organizational relationships between map collections in gov docs, and those in archives and special collections. While we think these materials need to be intellectually separate, in order to respect the provenance of archival collections and reflect different cataloging and descriptive practices, and that they may have different security concerns, we are considering if we should store them together physically and make them available at a single service point. I would like to hear about anyone's experiences in this regard.

Thank you!
Dennis Daily

Dennis Daily
Department Head
Archives and Special Collections
New Mexico State University Library
MSC 3475, PO Box 30006
Las Cruces, NM 88003
575-646-4756


-----Original Message-----
From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Jon Jablonski
Sent: Thursday, December 14, 2017 4:36 PM
To: [log in to unmask]
Subject: Gov Docs + maps

How many of you have responsibility for both at your institutions?

How many of you are in the same unit organizationally as Gov Docs?

Jon Jablonski
Director, Interdisciplinary Research Collaboratory Spatial Data Librarian, Map & Imagery Lab UCSB Library
805-893-4049