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Date: Wed, 05 Jun 2002 10:56:59 -0700
From: Brian Bach <[log in to unmask]>
Subject: The Job Ahead: Dealing with the USGS 7.5 series
Sender: Brian Bach <[log in to unmask]>



I am seeking advice on how to approach the following situation:

Because it is one of the last bastions awaiting recon in our Library, we have decided to face up to the solemn task of attaching online records to each and every one of our USGS 7.5 series topo maps of the entire USA.

Our filing system (which I believe is pretty common) is as follows: each state's maps are arranged in alphabetical order according to title. No call numbers are used. All maps circulate, with the exception of WA state. For the past several years, new depository editions have been added to the online catalogue in the form of brief (fly-doc) records, as the existing, suppressed, Marcive records invariably apply to earlier editions, and thus, cannot be used. The identifier '[topo map]' is added to the brief record. We employ Triple-I as our operating system.

So,  as I see it, the current options are to:

1) Utilize existing (and currently suppressed) Marcive series records which apply to each state in general, and attach the barcode and title of each map to that record.

2) Create a brief record for every individual map. Exhaustive, but exhausting.

3) Same as 2), but in addition, seek out usable, currently suppressed, Marcive records that apply to the edition in question (e.g. earlier editions).


Option 1) is of course the most attractive, but I'm wondering if other libraries use it with success. The downside includes: lack of word search ability, and difficulties with proper sequencing of subsequent additions to the series record.

Any suggestions and/or feedback from interested parties would be deeply appreciated.

Thanking you,

Brian

Brian P. Bach
Maps Specialist
Documents/Maps
Central Washington University Library
400 E. 8th Ave.
Ellensburg, WA 98926-7548
USA
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