-------- Original Message --------
Subject:        Re: Map cataloging questions from beginning catalogers
Date:   Wed, 07 Oct 2009 15:31:20 -0400
From:   Paige Andrew <[log in to unmask]>
To:     [log in to unmask]
References:     <[log in to unmask]>



Susan, ya beat me to it! The nice thing is that I /am/ spending most of
yesterday and today doing cataloging, so I'm mentally into it.

Ava and Darla:

Susan is right on target with her advice. This item probably should be
treated as a map series (or "map set" in the physical sense) as opposed
to 1 map on XX sheets even though geographically-speaking you could lay
all the sheets out side-by-side and form a single map out of the result.

Bibliographically speaking Susan brought up but one change from creating
a record for a monographic map, and that is changing the code to a "b"
in the CrTp fixed field. Related to this then is the structure of the
call number for this group of maps (okay, I'll call it a map set from
here on out); specifically you would create a call number that
represents all sheets in the set and within that call number instead of
having a date you would replace the date with an abbreviated version of
the scale. In your case it would be "s1500". So a potential G-class call
number for this set might be:

G5701
 .C2
s1500
 .U5

Assuming that each sheet has a unique identifying number or alphanumeric
tag and/or sheet name, you can then append to the end of this base call
number the unique number when writing it on each sheet, and do the same
with any item-level records you create within your cataloging system.
Generally speaking, a number or alphanumeric number on map series is
tied directly to a map index for the series, which you may or may not
have available.

Susan also mentions a good way to handle information about the
individual sheets coming from different editions, creating a note as she
shared. You may also see this handled in a 250 Edition Field as either

250  Various ed.
or
250 [Various ed.]

as particularly this format was Library of Congress' practice for many
years.

One other aspect to mention if you do things this way and that is how to
handle the "extent of item" or 300$a subfield information. Its actually
simpler than if you chose to describe this as "1 map on XX sheets"!
Instead, just supply the word "maps" in that subfield and you're done!
Then, if you know for sure how many map sheets make up the entire
geographic area and set, you may wish to add a 500 note:

Geograpically complete in XX sheets.

to be helpful to both users and other catalogers.

I hope this also helps you both, and feel free to also contact me if you
wish with further questions...

Paige

At 02:48 PM 10/7/2009, you wrote:
> -------- Original Message --------
> Subject:        Re: [MAPS-L] Map cataloging questions from beginning
> catalogers
> Date:   Wed, 07 Oct 2009 13:47:12 -0500
> From:   Susan Moore <[log in to unmask]>
> To:     [log in to unmask]
> References:     <[log in to unmask]>
>
>
>
> Maps-L Moderator wrote:
>> -------- Original Message --------
>> Subject:        Map cataloging questions from beginning catalogers
>> Date:   Wed, 7 Oct 2009 13:35:29 -0400
>> From:   Ava Iuliano <[log in to unmask]>
>> To:     [log in to unmask]
>>
>>
>>
>> Hello everyone,
>>
>>   I am a rookie cataloger that is currently working on cataloging
>> maps.  I
>> am working with another beginning cataloger and we've run across an item
>> that is causing us both some confusion.  The map is a large UNESCO map
>> produced in a couple of different editions, even though the individual
>> sheets form one single map (50 sheets making up one single HUGE
>> map).  The
>> English title is 'International Geological Map of Europe and the
>> Mediterranean Regions 1:1500000" with parallel titles in French and
>> German.
>> The date range is from 1964-2000.  In creating a record for this item
>> (our
>> OCLC searches have produced only bare-bones records in German that often
>> only describe a single sheet or Australian records for only a partial
>> holding), how do we delineate that it is a single item in multiple
>> editions?
>> How would you create the record for this particular item?
>
> Welcome to the world of map cataloging!
>
> It isn't unusual for items like this to have sheets with different
> edition statements. What I usually do is add a 500 note "Sheets in
> various editions" to explain the situation.
>
> Since you do have several different editions, I'd be incline to catalog
> this as a map series, rather than a single map. OCLC's Bibliographic
> Format and Standards defines a map series as "a number of related but
> physically separate and bibliographically distinct cartographic units
> intended by the producers or issuing bodies to form a single group."
> Since the sheets can be cataloged separately, I think what you have
> matches the definition. If you do decide to catalog this as a map
> series, the CrTp in the fixed field needs to be a "b". Other than that
> and putting the scale in as part of the call number, you would catalog
> it much as you would a single map.
>
> Feel free to contact me if you have further questions.
>
> Susan Moore
> Rod Library
> University of Northern Iowa
> Cedar Falls, IA  50613
> [log in to unmask]