-------- Original Message --------
Subject:        OCLC QC Tip of the Month / Feb. 2011: Non-PCC Libraries Can
Enrich PCC records
Date:   Mon, 7 Feb 2011 09:50:41 -0500
From:   Goodson,Luanne <[log in to unmask]>
Reply-To:       askqc <[log in to unmask]>
To:     <[log in to unmask]>



This message is being widely cross-posted.

_____________________________________________________________________________________________________________



Database Enrichment: includes editing of PCC records by Non-PCC libraries


In recent years, emphasis has been placed by OCLC QC staff on
disseminating information about the Expert Community Program
___http://www.oclc.org/worldcat/catalog/quality/expert/default.htm_.
That program is an expansion of record replace capabilities which were
already available to OCLC cataloging users with a Full-level cataloging
authorization. All of these capabilities are explained in Bibliographic
Formats and Standards (BFAS) Ch. 5
___http://www.oclc.org/bibformats/en/quality/default.shtm_.


BFAS Ch. 5.3 Database Enrichment applies to Full-level records
___http://www.oclc.org/bibformats/en/quality/default.shtm#databaseenrichment_.

A Full-level cataloging authorization or higher will allow you to enrich
master records, including records coded as PCC, by adding or editing
fields noted in this section’s table to any Full-level record, except an
authenticated serial. A Full-level record has one of the following
values in OCLC Fixed Field: ELvl (Encoding Level): , 1, 4 (with field
042 coded pcc), I, or L).


If you make allowable changes to a full-level record and you also make
changes to fields that are not allowed under Database Enrichment, you
will not be able to replace the record. You should make all Database
Enrichment changes at one time then replace the record. You can then
locally edit other fields for your local use. You may also report the
other fields that need to be changed on the master record to QC staff
via the Report Error function in Connexion under the Action Menu.


You can use Connexion to determine the cataloging authorization level
you are using. If you use the Connexion Client, choose User Information
from the View drop-down menu; in the Browser, choose the General Tab,
then User Information under the Admin Options.


BFAS Ch. 5.2 Replacing Records
___http://www.oclc.org/bibformats/en/quality/default.shtm#CIAIGHAI_gives
additional information on what each authorization level can do and where
to find more detailed information about editing and replacing records
using Connexion.




Please send any questions or concerns to: [log in to unmask]

Luanne Goodson
Consulting Database Specialist
OCLC Quality Control Section
6565 Kilgour Place MC 139
Dublin, Ohio, USA 43017-3395