-------- Original Message --------
Subject: RE: [ USGS Topographic Map Shipments]
Date: Fri, 12 Sep 2003 13:22:58 -0400
From: "Mark A. Thomas" <[log in to unmask]>
------------------
Linda,
(I'm posting this to Maps-L since I think it is of broad interest.)
Our problem is that much of what's on the white traditional shipping
lists isn't in the shipment. The green sheet matches the shipment, but
many things on the S.L. that we DO select aren't there. For instance,
we select all 1:24,000 quads but out of over 150 sheets on S.L.
2003-13-TQ, we only got about 15-20. We had the same problem with 12-TQ
(but not as many were missing), and we claimed them and have since
gotten all but a couple of the missing sheets.
Although the note with 13-TQ said to wait for another shipment before
claiming, when I called Denver they said to claim them. He said the
note pertained to a single quad in Hawaii, so wouldn't apply when
jillions of quads are missing!!! He was first trying to tell me that
any items on the white list not on the green list were because we don't
select them. I'm sure that's the theory. I had to explain that, in
fact, the stuff we didn't get was things that we do select. In fact, for
a given state we might have gotten half of the quads on the white S.L.,
but not the other half. Obviously this can't be due to not selecting
them, since you have to select all the quads for a state.
He also hinted that there might be a problem with their new "pick"
system not getting all the selection information for each depository
from GPO. That wouldn't seem to explain why we got half the Montana
quads and not the other half! Still, they may need to start from
scratch and obtain complete and up-to-date selection info from GPO. But
there may be something wrong with the pick system beyond just this.
We have gotten both the white s.l. and the green pick sheet with both
12-TQ a nd 13-TQ. The shipment with the maps claimes from 12-TQ just had
the pick sheet, as I'd expect.
--Mark
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
Mark Thomas / [log in to unmask] / 919-660-5853, fax:919-684-2855
Economics, Geology, Geography Bibliographer
Map and GIS Librarian / Public Documents and Maps Department
025 Perkins Library / Duke University, Durham, NC 27708-0177
> -----Original Message-----
> From: Maps and Air Photo Systems Forum
> [mailto:[log in to unmask]] On Behalf Of Johnnie D. Sutherland
> Sent: Wednesday, September 03, 2003 2:58 PM
> To: [log in to unmask]
> Subject: [ USGS Topographic Map Shipments]
>
>
> -------- Original Message --------
> Subject: USGS Topographic Map Shipments
> Date: Wed, 3 Sep 2003 10:11:03 -0500
> From: "Zellmer, Linda R" <[log in to unmask]>
> To:
>
> Hello All,
>
> Please excuse the duplication, but I wanted to get the widest
> possible coverage on this information.
>
> Recently on Maps-L, there were several comments about the USGS
> Topographic map shipments that had a "new" type of shipping list that
> was not easy to read. As the Cartographic User's Advisory Council
> Liaison to the U.S. Geological Survey, I contacted USGS with the Map
> Library community's concerns about these shipping lists. When
> we finally
> received our shipment of these maps here at IU, I found the
> same type of
> list as those mentioned by Ken and Chris, without the
> familiar shipping
> list.
>
> Recently, I received a telephone call from USGS Denver
> explaining that the shipments should have included the
> familiar shipping
> list, but someone forgot to include them with the shipments.
> He told me
> to check the web site for the shipping lists. Today, I received the
> following memo from USGS, which I have been asked to share.
> The familiar
> shipping lists will continue to come with the shipments,
> although we may
> also receive a green-bar pick sheet as well. If you have any
> additional
> comments or questions, please feel free to contact me. Linda Zellmer
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> Linda Zellmer
> Head, Geology Library
> Geology Building, Room 601
> 1001 E. 10th Street
> Bloomington, Indiana 47405-1405
> Phone: (812) 855-7170 Fax: (812) 855-6614
> [log in to unmask]
>
>
>
> Changes in U.S. Geological Survey sendings
>
> to Federal Depository Libraries
>
> --Effective June 2003--
>
> The Branch of Information Services (BIS) supports the dissemination of
> products and information for the U.S. Geological Survey (USGS). BIS
> receives shipments monthly, and distributes the new and revised map
> products to depository libraries in compliance with an Interagency
> Agreement between the USGS and the U.S. Government Printing Office
> (GPO).
>
> In June 2003, BIS implemented a new order processing system
> specifically
> developed for depository library sendings. The previous
> system, although
> effective, was a tedious and complicated manual process. The
> new system
> creates a custom Pick Sheet consisting of products specific to the
> recipient's ordering criteria. The Pick Sheet is a new
> feature providing
> the following benefits:
>
> . Helps USGS pull the correct products for each
> recipient in
> a more timely manner
> . Informs recipients what materials should be contained in
> their order
> . Greatly improves USGS's ability to efficiently
> resolve and
> process claims
> . Enables USGS to better handle package returns as a result
> of shipment problems
>
> Recipients will continue to receive the familiar Federal Depository
> Library Ship List, which lists all the new and revised GPO items for
> that specific shipment. This ship list is also sent to GPO in softcopy
> to be posted on their website:
> http://fedbbs.access.gpo.gov/fdlp01.htm.
>
> Customers receiving
> multiple series products may receive multiple
> packages of various sizes.
>
> Questions or comments on these new processes, as well as
> claims related
> to sendings should be directed to the following:
>
> U. S. Geological Survey
> Branch of Information Services
> Federal Center, Box 25286, MS 306, Attn: Receiving
> Denver, Colorado 80225
>
> Phone (303) 202-4703
> Fax (303) 202-4694
> Email: GS-N-RMMC Inventory Management [log in to unmask]
>
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