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>Date: Thu, 1 Oct 1998 08:39:40 -0400
>From: "Caplan,Ellen" <[log in to unmask]>
>Subject: Contents Note Editing Capability on OCLC
 
 
The following announcement has been posted to multiple lists.  Please excuse
any duplication.
 
*****
 
Contents Note Editing Capability
 
OCLC has long encouraged users to enrich bibliographic records by adding
contents notes to records without them.  The addition of a contents note
results in a Database Enrichment credit.  Because contents notes are often
lengthy and involved, typographical errors are common.  These errors are
easy to overlook and, with the advent of keyword searching of notes, may
hinder access.  Until now, Full mode users have been prevented from
correcting contents notes and must instead report any errors to OCLC.
 
Beginning immediately, OCLC users with any authorization level Full and
above will be able to lock and replace records to edit contents notes
(USMARC field 505).  This allows the correction of typographical errors in
contents notes, as well as the filling in of incomplete contents notes,
without reporting those records to OCLC.  Such replaces will result in a
Database Enrichment credit when the institution's symbol does not already
appear in the 040 field.  Users will continue to be able to add contents
notes to records that lack them, but will not be able to add additional 505
fields.  All other Database Enrichment edits will continue to be allowed in
conjunction with this change.  Please see "Cataloging User Guide," 2nd
edition, Chapter 6 for details on locking and replacing records and on
Database Enrichment.
 
This new capability is now automatically available to users of OCLC CatME
for Windows, OCLC CJK software, and OCLC Passport software users without
workstation software changes.
 
Jay Weitz
Consulting Database Specialist
OCLC Online Computer Library Center
MC 141
6565 Frantz Road
Dublin, Ohio  43017-3395
 
Phone:  614-764-6156
Fax:    614-718-7195
E-mail: [log in to unmask]
WWW:    http://www.oclc.org/
                http://innerart.com/performancespace/index.html
 
 
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