-------- Original Message --------
Subject:        RE: Maps in High Density Facilities
Date:   Wed, 31 Mar 2010 15:29:46 -0600
From:   Kathryn Lage <[log in to unmask]>
To:     'Maps, Air Photo, GIS Forum - Map Librarianship'
<[log in to unmask]>
References:     <[log in to unmask]>



Here at the University of Colorado at Boulder we do store maps in our high
density storage facility. We store them flat, in boxes, on atlas-type
shelving.

Every map is barcoded and the maps are delivered in tubes. They circulate to
patrons from libraries within our region, but must be used in the requesting
library.


We began storing maps in the high density facility a few years ago and it
seems to be working fine, although I don't know how much use they get. We
are in the middle of sending older BLM maps to the storage facility and have
had a very hard time finding sturdy (acid-free) boxes that are large enough
to store the maps. We will probably need to fold them. The map sets we sent
before were DMA/topos and it was easy to find boxes to fit those.

Something else to consider is the need to provide access to the indexes for
map sets, so that a patron can request just one or two sheets instead of a
whole set.

I'd be glad to talk further about our experience if you have any specific
questions.

-Katie

Katie Lage
Map Librarian
Jerry Crail Johnson Earth Sciences & Map Library
184 UCB
University Libraries
University of Colorado
Boulder, CO 80309
303-735-4917
http://ucblibraries.colorado.edu/map/


-----Original Message-----
From: Maps, Air Photo, GIS Forum - Map Librarianship
[mailto:[log in to unmask]] On Behalf Of Angie Cope
Sent: Wednesday, March 31, 2010 2:10 PM
To: [log in to unmask]
Subject: Maps in High Density Facilities

-------- Original Message --------
Subject:        Maps in High Density Facilities
Date:   Wed, 31 Mar 2010 16:06:57 -0400
From:   Mcauliffe,Carol P <[log in to unmask]>
To:     [log in to unmask] <[log in to unmask]>



Dear Maps-L,

The University of Florida is currently planning a high density facility
for use by all 11 state university libraries in the state of Florida.
We are considering putting map cases within the shelving of this
facility but I would like to poll the group first to see how other
institutions are handling this sort of issue.

Does anyone in this group have maps in a high density facility? Do you
have actual map cases in your facility? Are they special cases made to
fit into HD shelving? Or just a regular old map case and the HD shelving
just starts above the case?

And how is access provided? Is each and every map barcoded? Or do you
use big acid free folders, place a relatively limited number of maps
into each AF folder and then only barcode the folder?

How do you deliver them to your patrons? Tubed?  Flat in a stiffened case?

Are the patrons using the maps only back at your main campus or do you
deliver maps within your state and/or region?

We would be very grateful for any information people would like to
share.  Thank you in advance!

~Carol McAuliffe



*Carol McAuliffe**,* Map Librarian
Map and Imagery Library, Spatial Information Services Unit
Government Documents Department
George A. Smathers Libraries
University of Florida
(352) 273-2828 _
[log in to unmask] <mailto:[log in to unmask]>_