-------- Original Message --------
Subject: RE: Folded vs. flat
Date: Tue, 9 Oct 2007 09:51:24 -0400
From: Weessies, Kathleen <[log in to unmask]>
To: Maps, Air Photo & Geospatial Systems Forum <[log in to unmask]>
All our road maps have been flattened, only USGS geological series are
stored folded in envelopes.
We also have a separate filing cabinet for covers & accompanying
booklets, except we call it "Supplementary Materials". If a cover has
no information of interest it will be discarded, but they often have
legends and indexes on/in them and are best kept. The item is labeled
with the same call number as the map. The map is stamped with tiny
lettering "see also AGS supplementary material" and the item is stamped
"AGS supplementary material" so staff will know where to refile it.
Sometimes the accompanying material is substantial enough to shelve in
the Map Library reference collection. In that case it is assigned an LC
call number, is given an item record within the map's catalog record,
and is shelved (again separately from the map) among the reference books.
In both of these cases, the map is treated as the main item. We have
another way of dealing with maps that supplement a book or magazine.
There are a few "weird" roadmaps, such as those by Falk that can not be
flattened. I've avoided having them cataloged, our couple of examples
are simply stashed in my office, but if I had to officially add them I
suppose they would have to be given an LC number and interfiled with the
short atlases.
Kathleen Weessies
Geosciences & Planning Librarian
Michigan State University
[log in to unmask] <mailto:[log in to unmask]>
P.S. "AGS" refers to American Geographical Society, whose call number
system we still use! But we are secretly planting LC numbers in our
catalog records and in left corners of our maps so we can someday effect
a switchover to LC.
------------------------------------------------------------------------
*From:* Maps-L
*Sent:* Tue 10/9/2007 9:17 AM
*To:* [log in to unmask]
*Subject:* Re: Folded vs. flat
-------- Original Message --------
Subject: Re: Folded vs. flat
Date: Tue, 09 Oct 2007 09:08:12 -0400
From: Paige Andrew <[log in to unmask]>
To: Maps, Air Photo & Geospatial Systems Forum <[log in to unmask]>
Hi Hallie!
I'll leap into this question from PSU's end. We maintain a separate
physical collection of materials in Pam boxes called the "Map Guides"
collection, and there's also a separate Item Location set up for this in
our cataloging system as well. Maps Room staff determine when a hard
cover from a map folded into a cover is to be removed and shelved in
this collection, and both the map and the cover receive the exact same
call number so that they can, at any time in the future, be matched up
again. Other items that go here include accompanying texts or indexes
that are small in nature (typically bound into one of the covers too),
and small like items.
The problem with leaving the covers on these types of maps is that if
you have enough of them in one drawer they take up more than there share
of space, and of course they are liable to catch and tear map sheets
around them as they are pulled out for use and/or refiled.
Unfolding those sheet maps that are simply folded with a panel showing
for display is less of a problem as those simply become another flat
sheet of paper. Maps of this sort are always unfolded, cataloged, and
stored flat in the map drawers in our collection.
Hope this helps. I'm interested to hear how others deal with this problem.
Paige
At 04:48 PM 10/8/2007, you wrote:
> -------- Original Message --------
> Subject: Folded vs. flat
> Date: Mon, 8 Oct 2007 15:01:16 -0400
> From: Hallie Pritchett <[log in to unmask]>
> To: 'Maps, Air Photo & Geospatial Systems Forum'
> <[log in to unmask]>
>
> Hello! I'm looking for some advice. We have a large number of folded
> maps
> (road maps, travel maps & the like, including maps with attached covers)
> that we intend to start cataloging soon. Because there are so many of
> them,
> I'm debating the best way to store them once they're cataloged - unfold &
> flatten them to put with the rest of our thematic maps or leave them
> folded
> & file in hanging files. How do other libraries or collections handle
> this
> issue? If you have a section of folded maps, what criteria do you use to
> decide what to flatten & what to leave folded? Any information people can
> provide will be helpful.
>
> Thanks!
>
> Hallie Pritchett
> Map Librarian
> University of Georgia Libraries
> Athens, GA 30602
> [log in to unmask]
> 706-542-0690 FAX: 706-583-0631
> http://www.libs.uga.edu/maproom/
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