-------- Original Message --------
Subject:        Re: Circulating paper topos and damage policies
Date:   Mon, 31 Oct 2011
From: Angie Cope


All items that circulate could be in a tube or a large envelope if item
can be folded. There should be a note taped on the tube or envelope
indicating due date and the obvious message that the item should come
back in the condition it leaves. It seems reasonable to have two copies
of local maps - topos for your region or even your whole state - one
flat, one folded. People out in the field probably prefer folded over flat.

On a related note, for a while some of our maps that we were allowing to
be sent out for ILL were coming back badly damaged. We have started to
include a yellow note with items that leave here for ILL indicating 'in
house use only.' That's slightly different, but apparently notes do
work. Also, making them bright colors to draw attention to them.

I also recommend that staff verbally describe the polity to patrons as
they're checking out the item.

Angie

-------- Original Message --------
Subject:        Re: Circulating paper topos and damage policies
Date:   Fri, 28 Oct 2011 12:43:01 -0500
From:   Morgan J Bearden <[log in to unmask]>
To:     Maps, Air Photo, GIS Forum - Map Librarianship
<[log in to unmask]>




I worked in a large map library while in college, both as an
undergraduate and a graduate student. I won't mention the library
because I don't speak for it and it has been nearly thirty years, but...

Of course the implied policy was that the map was returned in the same
condition that it was when it left the library. If not, the patron was
responsible for replacing the map and paying a $5.00 (1980) reprocessing
fee. I believe that historical (out of print and older editions) were
not allowed to circulate.

Good luck.

Morgan J Bearden, Cartographer
The National Atlas
U.S. Geological Survey
1400 Independence Road
Rolla, Missouri 65401
573-308-3591 --- office
573-578-2982 --- cell



From:   "Angie Cope, American Geographical Society Library, UW Milwaukee"
<[log in to unmask]>
To:     [log in to unmask]
Date:   10/27/2011 03:32 PM
Subject:        Circulating paper topos and damage policies
Sent by:        "Maps, Air Photo, GIS Forum - Map Librarianship"
<[log in to unmask]>


------------------------------------------------------------------------



-------- Original Message --------
Subject: Please post on MAPS-L
Date: Thu, 27 Oct 2011 16:23:52 -0400 (EDT)
From: Linda Marston <[log in to unmask]>
To: [log in to unmask]



Hi everyone,

Our library checks out our paper USGS topo maps and other over-size maps
to patrons. We notice that the maps often go out of the library as nice,
flat maps, but come back with penciled notes on the backs or folded and
dirty from use in the field. We are considering creating a hand-out to
include with all maps checked out to patrons. The handout would have
instructions about what patrons can and can't do with the maps, and
remind them to take care of our maps and return them in the same
condition as they were in when checked out.

I'm wondering if there are any libraries that have tried something like
this for their circulating paper maps? Does this work to protect the
maps from abuse or misuse? Are patrons charged to repair or clean-up
returned maps? We're interested in obtaining ideas or policies that
anyone wants to share with us.

Thanks for your thoughts and ideas.

Linda M. Marston

Digital Collections
Hale Library Rm. 414
Kansas State University
Manhattan, KS 66506
///(785) 532-5989
[log in to unmask]