At Texas A&M, gov doc maps are stored in the map collection. Organizationally, maps are part of Special Collections (I report through the director of Special Collections). The map collection houses material from the 17th century to modern publications. However, the location is not in the special collections building, but in the library adjacent to it, and there are maps within specific collections that are stored with those collections in the special collections building. I do not have responsibility for gov docs that are not maps, that falls under our Government Information Librarian who is part of the User Services department and not Special Collections.
As part of Special Collections I fall under their collection development policies, this provides me with more leeway in how I can acquire material (auctions, donations, and other routes general collection's policy does not allow). In my opinion, another benefit of being under the Special Collections umbrella is that it provides more security for the collection in several different ways. I can mark material as non-circulating without pushback, the collection is locked at night when our service point is not open, and the "special collection" label helps with explaining the different needs of the collection to administration. The collection has not been targeted for mass weeding or disposal, in fact next week I am moving the collection out of temporary storage and into our newly renovated map space that includes room for growth (now I just have to find the money to purchase additional cabinets).
Sierra
Sierra Laddusaw | Assistant Professor
Map Librarian, Maps & GIS
Texas A&M University Libraries
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MS #5000 TAMU | College Station, TX 77843
Tel.(979)845-6588
http://library.tamu.edu
-----Original Message-----
From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Dennis Daily
Sent: Friday, December 15, 2017 9:49 AM
To: [log in to unmask]
Subject: Re: Gov Docs + maps
If I can follow up on Jon's question, we are interested in knowing about organizational relationships between map collections in gov docs, and those in archives and special collections. While we think these materials need to be intellectually separate, in order to respect the provenance of archival collections and reflect different cataloging and descriptive practices, and that they may have different security concerns, we are considering if we should store them together physically and make them available at a single service point. I would like to hear about anyone's experiences in this regard.
Thank you!
Dennis Daily
Dennis Daily
Department Head
Archives and Special Collections
New Mexico State University Library
MSC 3475, PO Box 30006
Las Cruces, NM 88003
575-646-4756
-----Original Message-----
From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Jon Jablonski
Sent: Thursday, December 14, 2017 4:36 PM
To: [log in to unmask]
Subject: Gov Docs + maps
How many of you have responsibility for both at your institutions?
How many of you are in the same unit organizationally as Gov Docs?
Jon Jablonski
Director, Interdisciplinary Research Collaboratory Spatial Data Librarian, Map & Imagery Lab UCSB Library
805-893-4049
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