-------- Original Message --------
Subject: Re: 534 Field
Date: Wed, 01 Oct 2003 13:57:16 -0700
From: Mary Lynette Larsgaard <[log in to unmask]>


------------------

What I would do is catalog the original,
and place in a local note the statement
that my library lacked original map
and instead had only a copy of whatever kind.

That way, if I were using someone else's
catalog record, I would be making
minimal changes to the catalog record - important from
the point of saving cataloging time.
If I were doing original cataloging
and I'd ILLed the item in order to
have the original to make a copy of,
then I'd have the original map to
deal with. In that way, I would be
creating the kind of record that is
most useful to other catalogers, which
if I described the one-off copy my
library made in the record, that
would not be the case.

Mary


Mary

Quoting "Johnnie D. Sutherland" <[log in to unmask]>:

> -------- Original Message --------
> Subject: 534 Field
>    Date: Wed, 01 Oct 2003 11:01:54 -0700
>    From: Margarita Yonezawa <[log in to unmask]>
>      To:
>
> I am fairly new to cataloging in general, and completely new to map
> cataloging. I have some questions concerning the 534 field.
>
> There are times when we receive books that should have a map in the
> pocket,
> but has gone missing. In those cases I will send for a copy of the
> item
> and
> reproduce it by scanning, and printing the item out. For that
> instance
> is
> it only necessary to use the 530 field for a note?
>
> There are other instances when I have gone in search of a geologic
> map
> only
> to discover that the map is missing from the envelope. In those
> instances
> again I will obtain another copy via ILL and scan then print the
> item
> out.
> My understanding is that in this instance I would use the 534 field.
> What
> confuses me is what the field needs to contain. Especially since I
> am
> making a reproduction from an exact copy of what is missing. Would I
> also
> change the 300 field and add a 530 note in this instance?
>
> My last question if for an original item and a reproduction of the
> same
> item. Would I need to make to separate records for each copy?
>
> I would appreciate any help and guidance.
> Thank you.
> Margarita Yonezawa
> Map Collection Assistant
> <[log in to unmask]>
>



Mary Lynette Larsgaard
Assistant Head, Map and Imagery Laboratory
Fund Manager: Geography; Military Science
Co-Manager for Map and Imagery Laboratory Fund
Davidson Library
University of California
Santa Barbara CA 93106
805/893-4049
fax 805/893-8799
[log in to unmask]