Two messages concerning Circulation Policies
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The Map Library at the University of Kansas circulates maps on the same loan
periods as books (undergraduates/general public, i.e., residents of Kansas
for 6 weeks; faculty for 4 months)--renewal twice through the automated
circulation system. We do have materials that are Room Use Only such as
aerial photography of Lawrence and other parts of Kansas. Sometimes we have
the first copy as Room Use Only with a second copy circulating. An example
of two copies policy: large-scale topographic maps of our campus and the CIA
8.5" x 11" PrEx 3.10/4: maps. Our first copy of the CIA maps is the
Government Document Depository item and non-circulating--so they are always
available. The second copy may be obtained as depository, exchange or gift
and circulates on the same loan periods as books. We slide them into the
transparent plastic protectors to avoid damage. We do have an 11" x 17"
scanner for public use, so things can be copied in color. We also have a
staff-operated 24"x36" scanner as well. The staff reserves the right not to
circulate fragile or damaged materials, whether maps or atlases. We do put
items on 2-hr Reserve from time to time as faculty members request.
Jennie Dienes
Map Librarian
T.R. Smith Map Collections
103 Anschutz Library
1301 Hoch Auditoria Drive
Lawrence, Kansas 66045-7537
Telephone: (785) 864-4346 or 864-4420 (both w/ voice mail)
Fax: (785) 864-5705
E-mail: [log in to unmask]
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Date: Wed, 24 Apr 2002 15:21:44 -0700
From: David Lundquist <[log in to unmask]>
Subject: Re: Circulation Policies <fwd>
Sender: David Lundquist <[log in to unmask]>
To: John D. Kawula
Maps-L
The Map Collection at Shields Library, Univ. of Calif., Davis has made its
collection non-circulating for about the past 8 years or so. This came
about as a result of a number of maps being used for classes coming back
literally in pieces as the students rolled, unrolled, rolled, ad infinitum.
Also, we were having a number of our topo maps for popular hiking areas not
being returned or were returned in damaged condition. Many of the damaged
maps were not replaceable. There are, of course, some exceptions.
Rolled Wall Maps - Checked out for classroom presentations. For students,
preferably on the day of or day before the presentation, returned on the day
of or day after. For faculty needing for extended periods of time, up to a
quarter.
Other maps may be checked out for 2-3 days for digitizing/scanning but not,
under any circumstances for field use. There are, for the moment, adequate
copy facilities available in the library for duplication. There is an
exception, of course, for rare and/or fragile maps. These may not be copied
or checked out for any reason.
For the most part, this policy has worked out well. There have been few
complaints from people and most are grateful that the maps are available.
David Lundquist
Map Librarian
Shields Library
Univ. of Calif., Davis
----- Original Message -----
From: "Johnnie Sutherland" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Tuesday, April 23, 2002 7:35 AM
Subject: Circulation Policies <fwd>
> --- Begin Forwarded Message ---
> Date: Mon, 22 Apr 2002 11:54:51 -0800 (AKDT)
> From: John D Kawula <[log in to unmask]>
> Subject: Circulation Policies
> Sender: John D Kawula <[log in to unmask]>
>
>
>
>
> This may be rehashing an old topic, but what tends to be the current
> thinking about the circulation of sheet maps? Zero circulation, circulate
> only a few (for example, duplicates of your own state's topo quads),
> circulation of everything except specially designated non-circ sheets?
>
> Thanks.
>
> John Kawula
> Government Documents and Maps Librarian
> University of Alaska, Fairbanks
> --- End Forwarded Message ---
>
--- End Forwarded Message ---
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