-------- Original Message --------
Subject: Re: charging primary and secondary users - Large format
scanning services
Date: Tue, 22 Jan 2008 17:06:45 -0800, Tue, 22 Jan 2008 17:08:04 -0800
From: Mary Larsgaard <[log in to unmask]>
Reply-To: [log in to unmask]
Organization: UCSB Map & Imagery Lab, Library
To: Maps and Air Photo Systems Forum <[log in to unmask]>
It's been very useful to read how different
map libraries are handling this.
The way it's done here - University of
California policy is that non-UC users,
and UC users working on non-UC projects,
must pay for the cost of labor plus overhead.
Of course there are exceptions to this;
anyone can visit the library and read items
that are in open stax.
So the Map and Imagery Lab
has set up rates for various non-UC services;
we do that by doing x number of whatever
the service is (e.g., scanning air photos)
and then figuring out how much of what
different persons' time it takes to do the work.
The financial officer has the Excel spreadsheets
set up - I just have to fill in the text and the
percentages, and he fills in labor/benefits
and gives me cost.
We're still working on our large-format-map-scanning
costs - basically, though, will be the same as
the scanning of large-format air photos, at
least until we see large differences in time taken
to do the work. No charge to UC users (although if the person
needs a printout on the plotter, it's about $10 a square foot).
Here are the air-photo prices:
http://www.sdc.ucsb.edu/services/repro_options_NON-UC.htm
Mary
Mary Larsgaard wrote:
> -------- Original Message --------
> Subject: Re: Large format scanning services]=
> Date: Tue, 22 Jan 2008 09:14:48 -0600, Tue, 22 Jan 2008 07:22:31 -0800
> From: Angie Cope <[log in to unmask]>
> Reply-To: Maps, Air Photo & Geospatial Systems Forum
> <[log in to unmask]>
> To: [log in to unmask]
>
>
>
> -------- Original Message --------
> Subject: Re: Large format scanning services
> Date: Tue, 22 Jan 2008 09:03:08 -0600
> From: Tom Brittnacher <[log in to unmask]>
> To: Maps, Air Photo & Geospatial Systems Forum <[log in to unmask]>
>
>
>
> Hi Hallie:
>
> Our staff does all the scanning and we do not limit the number of items
> to be scanned. Our fee system is periodically reformed as our services
> evolve. We used to charge a time-based fee for scanning, as well as a
> size-based fee for plotting or a flat fee for CDs or DVDs, depending on
> the patron's delivery choice, but no charge for the actual digital
> image. Now that we have a growing online digital map library where
> patrons can purchase TIFFs directly from our website, we charge $5 per
> image for university affiliates and $10 per image for the general public.
>
> This new fee resulted in cases where one patron came in, had a map
> scanned for $7.50 (minimum charge - half hour), then received the TIFF
> for $5, burned onto a CD for $3, for a total of $15.50. Another patron
> came in a few days later and asked for the same map (probably for a
> class). As it was already scanned, the price was $5 + $3, or $8. We
> felt it wasn't fair to penalize the first patron because the map was not
> yet scanned. Because of this we have since dropped the scanning fee and
> now only charge the image fee plus the CD charge. (If the patron wants
> a print rather than the digital image, they are charged the size-based
> plotting fee instead.) We hope in the long run the image fee will cover
> the scanning costs.
>
> I would be interested to read how others have dealt with equity in
> scanning/digital images.
>
> Good luck,
>
> Tom Brittnacher
> AGSL
>
>
> Angie Cope wrote:
>
>> -------- Original Message --------
>> Subject: Large format scanning services
>> Date: Fri, 18 Jan 2008 16:17:23 -0500
>> From: Hallie Pritchett <[log in to unmask]>
>> To: <[log in to unmask]>
>>
>>
>> I have a question about large format scanning services. We have a large
>> format scanner & printer and charge a size-based fee to scan & print maps
>> for patrons. However, we've been getting a number of requests to scan
>> maps
>> to CDs or USB drives instead of printing. Since making our large format
>> scanner self-service is not an option, a staff member has to do all of
>> the
>> scanning. It takes the same amount of staff time to scan a map
>> regardless
>> of its final format (paper or digital) but patrons only pay if they
>> want a
>> paper copy. How do others handle large format scanning requests - do you
>> charge for scanning regardless of final format or only to scan &
>> print? If
>> you or your staff do the scanning do you set a limit on the number of
>> items
>> you'll scan for a patron at one time? Any & all advice is appreciated!
>>
>> Hallie Pritchett
>> Map Librarian
>> University of Georgia Libraries
>> Athens, GA 30602
>> [log in to unmask]
>> 706-542-0690 FAX: 706-583-0631
>> http://www.libs.uga.edu/maproom/
>>
>
> --
> Tom Brittnacher
> Digital Spatial Data Librarian
> American Geographical Society Library
> University of Wisconsin-Milwaukee
> [log in to unmask]
> (414) 229-6282
> (800) 558-8993 toll free
> (414) 229-3624 fax
>
>
>
--
Mary Lynette Larsgaard
Director, Map Library
Assistant Head, Map and Imagery Laboratory
Davidson Library
University of California, Santa Barbara
Santa Barbara CA 93106-9010
USA
[log in to unmask]
voice: 805/893-4049; 2779, reference desk
fax: 805/893-8799
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