The Moderator has combined five messages into one message as they all are answers to the Circulation Policies question posted recently. XXXXXMessage 1XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX At the University of Arizona we fall in your last category. We circulate just about everything that's kept in the Map Collection. Items we don't circulate include older items (but not quite old enough to be in our Special Collections) and second copies of some titles. Chris Kollen "Kollen, Chris" <[log in to unmask]> XXXXXMessage 2XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Here at the Illinois State Library I try to circulate as few maps as possible. Technically all of our maps can circulate with the exception of first copies of Illinois documents. Instead I encourage patrons to let me copy the maps they are interested in. We have a b&w engineering copier and a large format color scanner/copier. Between these two there aren't many maps I can't reproduce. Since 90% of our maps are government-produced, copyright issues rarely come into play. While I push for as many folks as possible to use our maps, circulating them is a crap shoot at best. I've seen so many maps come back torn, written on, folded incorrectly, or not come back at all. We try to preserve (de-acidification & encapsulation) as many as the budget will allow, but... Call me over-protective, but I'd like to see our maps around for the next few generations or so. Tom Tom Huber Asst. Map Librarian Illinois State Library 300 S. 2nd. Springfield, IL 62701-1796 (217) 782-5823 FAX: (217) 557-6737 [log in to unmask] XXXXXMessage 3XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX At CSU Fresno we circulate any sheet map produced after 1965. Earlier materials generally do not circulate (though decisions are made on a case-by-case basis.) Sue Haffner, Map Library Henry Madden Library California State University, Fresno Sue Haffner <[log in to unmask]> XXXXXMessage 4XXXXXXXXXXXXXXXXXXXXXXXXXXXX Hello, John, and everybody. Here's my library policy on sheet maps, and how I apply it. Policy is they are non-circulating items as are reference materials and journals (with certain specific exceptions for classes of users for journals). But as with any non-circulating items, it is possible to make individual exceptions and to override the restrictions. My application is that I will allow exceptions for course use, or for research needs of graduate students and faculty. I will usually be quite liberal. The main point of the non-circulating policy is that it limits usage away from the library to our community of users. There are no restrictions on whom may use the maps within the library, of course. Much of the frequent usage is for regional quadrangles, for which I have multiple copies. When the need is to make a scanned copy, I point out that we have already a complete set of digital raster images for our state. We have plans to make scanned rasters of older quadrangles and of 15-minute sheets, too. But for current Ohio quads, scanned images are already available. Ken ___________________________ Ken Grabach <[log in to unmask]> Maps Librarian Phone: 513-529-1726 Miami University Libraries Oxford, Ohio 45056 USA XXXXXMessage 5XXXXXXXXXXXXXXXXXXXXXXXXXXXXX John: you will be surprised of our change of policy on map circulation. At UI Library, we circulate almost all paper maps now, but we still do manual check-out from the Ref desk. We did start barcode the current maps for those that are included in our monthly Marcive GPO tape load and show up in our online UI Library Catalog. Lily Lily Wai <[log in to unmask]>