-------- Original Message -------- Subject: Re: [Fwd: Map cataloguing / classification] Date: Sun, 2 Feb 2003 14:34:28 -0800 From: Frances Pollitt <[log in to unmask]> To: Maps and Air Photo Systems Forum <[log in to unmask]> ------------------ Dear Brian, since you are going to catalog each map, then presumably you will be handling each one, why not classify them with a running number? For example, as we do at the Maine Historical Society: Map F 1, Map F 2, Map F 3... Your complete catalog record with subject headings and searching capabilities solve the problem of finding the maps. You will not have an extensibility problem. Fran Pollitt Maine Historical Society [log in to unmask] Portland, Maine On Friday, January 31, 2003, at 02:12 PM, Johnnie D. Sutherland wrote: > -------- Original Message -------- > Subject: Map cataloguing / classification > Date: Fri, 31 Jan 2003 13:57:28 +1300 > From: "Brian Marshall" <[log in to unmask]> > To: <[log in to unmask]> > > ------------------ > Apologies to those AMCIRCLE members who will already have seen this > message > (and very kindly replied). > > Dear colleagues, > > At the University of Auckland Library we are drawing up a plan to > catalogue > our map collection. We have about 55,000 sheets which currently are > arranged geographically, and subdivided by subject where the quantity > of > maps justifies doing so. The maps are kept in folders, which are > labelled, > and the map drawers are labelled as well. Although the arrangement of > our > maps is a logical one, there are no catalogue / classification records > in > our Library's catalogue. > > We are thinking of cataloguing each sheet, and instead of providing a > classification number to indicate location, we thought we might provide > either a map cabinet tier number or a drawer number. If we go down > this > path, my personal preference is to number the tiers, as this would > allow > for > more flexibility when adding new maps to the collection. Others here > disagree with me, and think we need to number each drawer. My concern > is > that if the contents of a drawer become too great, and there is a need > to > spill the contents into adjoining drawers, that the catalogue records > need > to be altered as well. > > I am wondering whether any others have tried this approach. I would > appreciate any feedback on how the physical location of your maps is > indicated in your catalogue record (whether you classify your maps or > not). > > Best wishes, > > > > Brian Marshall > Subject Librarian- Geography & Environmental > Science > University of Auckland Library > Private Bag 92019 > Auckland, NEW ZEALAND > > Telephone: 64 - 9 - 3737599 extension 88452 > Fax: 64 - 9 - 3737568 > Web: http:www.auckland.ac.nz/lbr/geog/geohome.htm > "It is not good for the soul to travel faster than the trot of a > camel". >