-------- Original Message -------- Subject: Setting Library Scanning Fees Date: Mon, 7 Apr 2003 11:00:21 -0500 From: "Cook, Karen S" <[log in to unmask]> To: "[log in to unmask]" <[log in to unmask]> ------------------ Can you provide information about the rationale you have used to set scanning and color plotting/printing fees in an academic library? Web sites for other libraries indicate that such fees vary widely, but the basis used to set them is not often stated. Here at the University of Kansas patrons presently have free self-service access to an 11"x17" scanner in the T.R. Smith Map Collection. Large-format scanning (24" x 36") and color plotting services are provided by the adjacent GIS and Numeric Data Lab. We need to charge for some of the large-format services to help cover some of our staff time, equipment, materials and maintenance costs. Here are some questions that occur to us: Do your rates differentiate between individual patrons and groups (such as grant-funded projects, university departments and offices, state agencies based on campus or off, commercial firms, etc.)? What about differentiating between university (faculty, staff, students) and non-university individual patrons? Do your fees include staff time? Materials (paper, ink, CD-ROMs, etc.)? The service contract for the scanner/plotter? Any information you can provide will be appreciated. Karen Cook Interim Map Librarian Thomas R. Smith Map Collection University of Kansas E-mail: [log in to unmask]