-------- Original Message -------- Subject: RE: Two map cataloging questions Date: Tue, 18 Dec 2007 09:25:37 -0600 From: Kadri, Carolyn J <[log in to unmask]> To: Maps, Air Photo & Geospatial Systems Forum <[log in to unmask]> April, On the 007, we in MAGERT have had many animated discussions about this field in our cataloging and classification committee in ALA conferences. Last annual in D.C., we discussed this field at length along with the 052's and 043's. We came to no real consensus preferring to continue the discussion at midwinter and possible annual 2008. At our institution, I quit putting 007 in a few years ago until my boss told me that we can run "Voyager reports" (our ILS system) on the codes in that field. Then about a year ago I started putting them back in our map records. I had not known that the info is searchable in our ILS in a report format. As far as I know the 007 codes are not searchable in the public mode. Whether these fields are searchable for you will depend on what ILS system you have and if your institution has set up your system to search those fields. About "early works to 1800", some years ago our Special Collections unit recognized that that subdivision is not useful to any patrons, so we adopted a policy of putting them in OCLC originals (standard practice), but deleted them when brought into our local system and we entered the date of the situation in subfield y. You can do anything you want in your local system, but currently, the rules for OCLC are to use "Early works to 1800" and in most cases, there would be no subfield y entered in OCLC originals as you would use in your local system for each map record. Maybe we will have time to discuss this further in MAGERT CCC in Philadelphia. I can check and see if Nancy Kandoian (CCC Chair) has plans to put it on the agenda. Hope this helps. Carolyn Kadri Vice Chair/MAGERT Special Collections Cataloger University of Texas at Arlington Library Arlington, TX 76019 [log in to unmask] 817-272-7153 ***** -----Original Message----- From: Maps, Air Photo & Geospatial Systems Forum [mailto:[log in to unmask]] On Behalf Of Angie Cope Sent: Tuesday, December 18, 2007 8:06 AM To: [log in to unmask] Subject: Two map cataloging questions -------- Original Message -------- Subject: Two map cataloging questions Date: Mon, 17 Dec 2007 16:38:48 -0500 From: April Carlucci <[log in to unmask]> Reply-To: <[log in to unmask]> Organization: Yale Univ Library To: 'Maps, Air Photo & Geospatial Systems Forum' <[log in to unmask]> Hello fellow map catalogers, I'd like to ask two questions about map cataloging which grow out of discussions we are having at Yale. First, are people generally using the 007 field, and, if so, can the data be usefully searched in your automated catalog/OPAC? Examples would be helpful. Second, for map collections with large numbers of antiquarian materials, the form subdivision $vEarly works to 1800 used with Library of Congress subject headings is not especially helpful, and becomes less helpful the more early maps you have in your catalog. I imagine the subdivision grew out of an earlier situation at LC when items dated before 1800 were rarities and thus worthy of note, and that the subdivision is used with all categories of materials, not just maps. I know that at my previous workplace, the British Library Map Library, the subdivision was considered pretty useless (given how many items dated before 1800 we had) and we didn't bother with it much! But even in relatively small collections, "Early works to 1800" is not as useful as the old UKMARC practice of putting the actual date in the $y subfield. At Yale, we are thinking about working around this by using 655 genre headings for maps and related materials, where we can include an actual date. We would still have a 651 geographic name heading in order to show the area (and 650 for subject when appropriate) and use the "Early works to 1800" subdivision so that our records are correct and can be used by other libraries. Are there any thoughts about the use of "Early works to 1800"? And is anyone else using genre headings for maps? Many thanks in advance for any thoughts and comments. If either of these questions generates interest, perhaps the MAGERT Cataloging Committee will consider them in Philadelphia. Season's greetings to everyone. April April Carlucci Catalog Librarian for Maps Yale University Library