-------- Original Message -------- Subject: Re: map cataloging question Date: Mon, 11 Aug 2008 15:26:18 -0400 From: Amy Phillips <[log in to unmask]> Reply-To: [log in to unmask] Organization: Harvard College Library To: [log in to unmask] References: <[log in to unmask]> Dear Mr. Grabach, Can you please give the OCLC # for the record you describe that is your work-in-hand? There are 3 records that come up with the title you identified. Is your copy in German, by the way? You did not mention if it was or not - if it is not, then you def. have a dif. rec. It looks like one cataloger (from the Netherlands) decided it was more of a "computer file" than a map and DLC's cataloging is the map format - so if you take their copy you don't have to change the format. The Natural History Museum also used the map format - so changing the format, is again not going to be an issue in this case. I think you can probably err on the side of making a new record. Generally, OCLC or subsequent catalogers merge duplicate records. All the best, Amy Phillips Maps-L Moderator wrote: > -------- Original Message -------- > Subject: map cataloging question > Date: Mon, 11 Aug 2008 14:53:39 -0400 > From: Grabach, Kenneth A. Mr. <[log in to unmask]> > To: [log in to unmask] <[log in to unmask]> > > > I have purchased and recently received a small number of specialized > maps, covering vegetation geography of various areas. Each of the > items in question is accompanied by a separate text. In each case the > text makes clear the fact that it is the accompanying item by having > "map of ..." or "vegetation map of ..." or similar combination in the > title. > > The conundrum I am wrestling with is that where a catalog record > exists in the OCLC database, the description conveys the fiction that > it is a text accompanied by a map. In one case, a significant work, > "Map of the natural vegetation of Europe", 2000-2003, with two > volumes, an explanatory text and legend text, and and appendix in > CD-ROM all accompany a map at 1:2,500,000 scale in 9 sheets with a > separate legend sheet and an overview map at 1:10,000,000. The two > text volumes are numbered 1 and 2. The description calls this an > atlas in 3 volumes, although each volume has the title map of..., and > the map sheets are not designated as vol. 3. No, it's a map in 9 > sheets, all the appropriate materials say so. Vol. 1 and 2 are > obvious accompaniments to this, and the CD-ROM is an accompaniment to > the larger text volume, the contents pages say so. > > That is just one example. > > I can change the record to add appropriate information in various > fields, add fields. Sometimes I've needed to switch from book format > (?) to maps. I don't want unnecessarily to create a new record when > the item being described is definitely the one I have in hand. How > have you handled this sort of thing when you have encountered it? > > > Ken Grabach <[log in to unmask]> > Maps Librarian Phone: 513-529-1726 > Miami University Libraries > Oxford, Ohio 45056 USA