-------- Original Message -------- Subject: OCLC QC Tip of the Month / July 2010 Date: Mon, 2 Aug 2010 12:26:07 -0400 From: Goodson,Luanne <[log in to unmask]> Reply-To: askqc <[log in to unmask]> To: <[log in to unmask]> This message is being widely cross-posted. ************************************************************************************************************* Editing capabilities and master records in WorldCat There are many different types of editing capabilities available to the average user of OCLC's Connexion cataloging service, most of which have been in place for decades. Connexion documentation explains in full the specifics of replacing master records, as well as the type of upgrades libraries can perform based on the cataloging level of their OCLC authorization number. Please see this page for the Client _http://www.oclc.org/us/en/support/documentation/connexion/client/cataloging/bibactions/#cat_act_replace_masterbibrec_htm_ and this page for the Browser _http://www.oclc.org/us/en/support/documentation/connexion/browser/cataloging/actions_bib_records/default.htm#rc-rec-submit_ Minimal-Level upgrade, Database Enrichment, and Enhance capabilities have been in place for many years. In the case of Database Enrichment, the system compares what you have done in terms of adding, editing, or deleting fields using the information that is contained in the chart in section 5.3 of Bibliographic Formats and Standards (_http://www.oclc.org/bibformats/en/quality/default.shtm#databaseenrichment_). If the changes match the chart, they are counted as a Database Enrichment replace. If they do not and the record falls into the categories that can be replaced under the Expert Community Program, the changes are counted as an Expert Community replace. The Expert Community Program is the newest addition to the range of upgrades available to Connexion users. It allows users with Full-Level cataloging authorizations and higher to make additions and changes to almost all fields in almost all records; no special (or additional) authorization is required. The overriding principle of the Expert Community is: "First, do no harm." Please use the same care in editing an existing master record as you would use in creating a new record. A second overriding principle is: "If in doubt, DON'T." For more information, including the Guidelines for Experts document and previously recorded web sessions go to the Expert Community page (_http://www.oclc.org/worldcat/catalog/quality/expert/default.htm_ We hope your institution is using these capabilities to improve and upgrade WorldCat master records to a degree never before available. If you would like to track your own institution’s statistics there is a general report available under OCLC Usage Statistics on the Browser site _http://connexion.oclc.org/_ or for more detailed information on the specific types of changes made (i.e. Database Enrichment, Minimal-level upgrade, etc.) there is the OCLC Product Code Detail Usage Report available via OCLC’s Product Services Web (_http://psw.oclc.org_). Here are instructions for retrieving it: - On the Product Services Web home page, click on “download records and reports” - In the “Reports and Statistics” list, click on “OCLC Product Code Detail Usage Report” (about two-thirds of the way down the list) - At the prompt to log on, enter the authorization and password that you use to access Connexion - You can either view the report on your screen or download it as a text file - Expert Community Experiment replaces are identified by Product Code ONT6390 Database Enrichment replaces by Product Code ONT2565 Minimal-level Upgrades by Product Code TOC3491 Enhance by Product Code ONT2571 and National Enhance by Product Code ONT2570 - If a product code does not appear on your institution’s report then no applicable replaces were done for that category Please send any questions or concerns to: [log in to unmask] Luanne Goodson Consulting Database Specialist OCLC Quality Control Section 6565 Kilgour Place MC 139 Dublin, Ohio, USA 43017-3395