-------- Original Message -------- Subject: RE: Circulating paper topos and damage policies Date: Mon, 31 Oct 2011 13:45:58 +0000 From: Hallie Pritchett <[log in to unmask]> To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask]> We stopped circulating maps here a couple of years ago because we had faculty members returning topo maps they had written on, sometimes in ink. Their excuse was that the maps were useless to them if they couldn't write on them. Since we have a variety of printers/scanners/copiers here, our users have plenty of ways to make copies of just about any map we have that they can mark up as they please without destroying our collection. If we do decide to circulate maps again when move back to campus in the next few months, we'll take Angie's advice & put instructions on the map tubes. Hallie Pritchett Map and Federal Regional Depository Librarian University of Georgia Libraries Athens, GA 30602 [log in to unmask] 706-542-0690 (Map Library) 706-542-0664 (Main Library) 706-583-0631 (FAX) Map Library - http://www.libs.uga.edu/maproom/ Government Documents - http://www.libs.uga.edu/govdocs/ ________________________________________ From: Maps, Air Photo, GIS Forum - Map Librarianship [[log in to unmask]] on behalf of Angie Cope, American Geographical Society Library, UW Milwaukee [[log in to unmask]] Sent: Monday, October 31, 2011 9:36 AM To: [log in to unmask] Subject: Re: Circulating paper topos and damage policies -------- Original Message -------- Subject: Re: Circulating paper topos and damage policies Date: Mon, 31 Oct 2011 From: Angie Cope All items that circulate could be in a tube or a large envelope if item can be folded. There should be a note taped on the tube or envelope indicating due date and the obvious message that the item should come back in the condition it leaves. It seems reasonable to have two copies of local maps - topos for your region or even your whole state - one flat, one folded. People out in the field probably prefer folded over flat. On a related note, for a while some of our maps that we were allowing to be sent out for ILL were coming back badly damaged. We have started to include a yellow note with items that leave here for ILL indicating 'in house use only.' That's slightly different, but apparently notes do work. Also, making them bright colors to draw attention to them. I also recommend that staff verbally describe the polity to patrons as they're checking out the item. Angie -------- Original Message -------- Subject: Re: Circulating paper topos and damage policies Date: Fri, 28 Oct 2011 12:43:01 -0500 From: Morgan J Bearden <[log in to unmask]> To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask]> I worked in a large map library while in college, both as an undergraduate and a graduate student. I won't mention the library because I don't speak for it and it has been nearly thirty years, but... Of course the implied policy was that the map was returned in the same condition that it was when it left the library. If not, the patron was responsible for replacing the map and paying a $5.00 (1980) reprocessing fee. I believe that historical (out of print and older editions) were not allowed to circulate. Good luck. Morgan J Bearden, Cartographer The National Atlas U.S. Geological Survey 1400 Independence Road Rolla, Missouri 65401 573-308-3591 --- office 573-578-2982 --- cell From: "Angie Cope, American Geographical Society Library, UW Milwaukee" <[log in to unmask]> To: [log in to unmask] Date: 10/27/2011 03:32 PM Subject: Circulating paper topos and damage policies Sent by: "Maps, Air Photo, GIS Forum - Map Librarianship" <[log in to unmask]> ------------------------------------------------------------------------ -------- Original Message -------- Subject: Please post on MAPS-L Date: Thu, 27 Oct 2011 16:23:52 -0400 (EDT) From: Linda Marston <[log in to unmask]> To: [log in to unmask] Hi everyone, Our library checks out our paper USGS topo maps and other over-size maps to patrons. We notice that the maps often go out of the library as nice, flat maps, but come back with penciled notes on the backs or folded and dirty from use in the field. We are considering creating a hand-out to include with all maps checked out to patrons. The handout would have instructions about what patrons can and can't do with the maps, and remind them to take care of our maps and return them in the same condition as they were in when checked out. I'm wondering if there are any libraries that have tried something like this for their circulating paper maps? Does this work to protect the maps from abuse or misuse? Are patrons charged to repair or clean-up returned maps? We're interested in obtaining ideas or policies that anyone wants to share with us. Thanks for your thoughts and ideas. Linda M. Marston Digital Collections Hale Library Rm. 414 Kansas State University Manhattan, KS 66506 ///(785) 532-5989 [log in to unmask]