-------- Original Message -------- Subject: RE: Cataloging question - adding urls - off on a tangent Date: Mon, 12 Dec 2011 08:57:41 -0600 From: Christopher Winters <[log in to unmask]> To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask]> We've been putting linking 776 fields in our records for both paper originals and corresponding electronic versions. This field documents the relationship between the two versions. In my view, it's always a bad idea just to add a URL for an electronic resource to a record for a paper document, whether the record is RDA or AACR2. If someone else wants to add holdings to the record, it's not clear whether the holdings are for the paper version or the electronic one. Chris Winters University of Chicago Library ________________________________________ From: Maps, Air Photo, GIS Forum - Map Librarianship [[log in to unmask]] On Behalf Of Angie Cope, American Geographical Society Library, UW Milwaukee [[log in to unmask]] Sent: Monday, December 12, 2011 8:10 AM To: [log in to unmask] Subject: Re: Cataloging question - adding urls - off on a tangent --- On *Fri, 9/12/11, A CARLUCCI /<[log in to unmask]>/* wrote: From: A CARLUCCI <[log in to unmask]> Subject: Re: Cataloging question - adding urls - off on a tangent To: "Air Photo GIS Forum - Map LibrarianshipMaps" <[log in to unmask]> Date: Friday, 9 December, 2011, 11:00 Hi everyone I haven't been in a position yet (I hope I will at some point) to dig very deeply into the changes RDA will make relevant to map cataloging--although I have Mary and Paige's upcoming book on pre-order with Amazon--but I am wondering about Rick's comment that in RDA you are not supposed to make one record for multiple formats. Given the ever increasing number of digital surrogates appearing for printed maps, for reasons including improved access, security and conservation, I wonder about the reasoning behind breaking the link between the original and the surrogate, which this rule seems to suggest. On one hand I can understand wanting to be able to search only for digital manifestations, but on the other it seems to be doing a disservice to users to make them search twice to find out if there is a surrogate that they may find easier to use. Any discussion? Thanks. April April Carlucci The Itinerant Map Catalog(u)er and currently Assistant Librarian for the Library Map Collection Review Natural History Museum (London) --- On *Thu, 8/12/11, Angie Cope, American Geographical Society Library, UW Milwaukee /<[log in to unmask]>/* wrote: From: Angie Cope, American Geographical Society Library, UW Milwaukee <[log in to unmask]> Subject: Re: Cataloging question - adding urls to OCLC records To: [log in to unmask] Date: Thursday, 8 December, 2011, 16:44 -------- Original Message -------- Subject: RE: Cataloging question - adding urls to OCLC records Date: Thu, 8 Dec 2011 16:42:35 +0000 From: Rick Grapes <[log in to unmask] <http:[log in to unmask]>> To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask] <http:[log in to unmask]>> Angie, I always make the changes you've mentioned after I've imported the record into my system. I never alter other people's records in OCLC. But that's just me. I don't know if there is a rule one way or the other about making such changes in OCLC. I never had to worry about it. As time passes, there's one more thing you'll want to keep an eye out for. As more and more catalogers abandon AACR2 and records are created in RDA, your example will not apply. In RDA you're not supposed to make one record for multiple formats. So if you have a record for a paper map, you shouldn't tweak it to also include information and links to the digital map. You'll need to create a totally separate record, with all the fields adjusted for the digital map alone. If you're institution is using RDA. Even if the digital file on your screen is a scan of a paper map you have in your hand, the 2 formats should be represented by 2 catalog records in RDA. Now if your institution is still using AACR2 and not RDA, then what you want to do is OK. But if you happen to import an RDA record, and your institution is willing to mix AACR2 and RDA in their catalog, then your procedures will change depending upon which cataloging rules apply. Hope this makes sense. If anyone takes issue with what I've just said, let me know. This change over, from AACR2 to RDA can be a bit much. Thanks, Rick Grapes BYU Map Collection -----Original Message----- From: Maps, Air Photo, GIS Forum - Map Librarianship [mailto:[log in to unmask] <http:[log in to unmask]>] On Behalf Of Angie Cope, American Geographical Society Library, UW Milwaukee Sent: Tuesday, December 06, 2011 2:34 PM To: [log in to unmask] <http:[log in to unmask]> Subject: Cataloging question - adding urls to OCLC records Hi Everyone, Are there any guidelines or rules about adding the urls to records from your institutions digital collections to OCLC records done by other institutions? So, for example, I copy cataloged a map adding my holdings to a record done by DLC, I put the map in my digital collection and I put a 530 and 856 in the DLC record. Good? bad? Angie