-------- Original Message -------- Subject: RE: trim or fold? Date: Fri, 12 Apr 2013 16:18:26 -0400 From: Bertuca, David <[log in to unmask]> To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask]> Trimming, along with taking better care to maintain the maps afterward puts it back in the drawer faster and usually is all that is needed. if tears are more extensive or it is obvious that repairs would better suit the map, then those get repaired/encapsulated, etc. David J. Bertuca, Map Librarian 225 Capen Hall University at Buffalo Buffalo, NY 14260-1672 716-645-1332 / 716-645-3710 (fax) [log in to unmask] Liaison to the Geography Department for GIS and Physical Geography -----Original Message----- From: Maps, Air Photo, GIS Forum - Map Librarianship [mailto:[log in to unmask]] On Behalf Of Angie Cope, American Geographical Society Library, UW Milwaukee Sent: Friday, April 12, 2013 3:14 PM To: [log in to unmask] Subject: Re: trim or fold? -------- Original Message -------- Subject: Re: trim or fold? Date: Fri, 12 Apr 2013 15:05:08 -0400 From: Fry, Michael <[log in to unmask]> To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask]> I agree with Angie. As long as you leave a little buffer to absorb the wrinkles and tears that inevitably come with shelving and handling, cutting off extra paper is the way to go. mf -- Michael Fry Senior Map Librarian National Geographic Society 1145 17th St. N.W. Washington, D.C. 20036 202.857.7098 [log in to unmask] <mailto:[log in to unmask]> On Fri, Apr 12, 2013 at 2:55 PM, Angie Cope, American Geographical Society Library, UW Milwaukee <[log in to unmask] <mailto:[log in to unmask]>> wrote: -------- Original Message -------- Subject: RE: trim or fold? Date: Fri, 12 Apr 2013 13:48:29 -0500 From: Angie Cope, American Geographical Society Library, UW Milwaukee <[log in to unmask] <mailto:[log in to unmask]>> Organization: American Geographical Society Library To: Maps-L <[log in to unmask] <mailto:[log in to unmask]>> If the edges got really, really damaged would you pay to have a preservationist repair them or would you trim them off? If you're only looking at holding onto the maps for 10-15 more years then you're keeping them as sources of information not historic relics. I'd say trimming would buy you the most space and do the least damage to the information. I vote trim. Let this be a caution to catalogers - sheet size isn't everything. ;-) Angie -------- Original Message -------- Subject: RE: trim or fold? Date: Fri, 12 Apr 2013 19:42:00 +0100 From: Francis Herbet <[log in to unmask] <mailto:[log in to unmask]>> To: 'Maps, Air Photo, GIS Forum - Map Librarianship' <[log in to unmask] <mailto:[log in to unmask]>> Jon Jablonski: Two obvious possibilities:- 'PRO-TRIM': If they are all indubitably identical, trim off marginalia of all sheets save for one as a 'reference' copy: this permits your "2 side-by-side stacks in the drawer" option. 'ANTI-TRIM': If, after "at least another 10 - 15 years", you wish to (legally) 'free' them for donation or sale, and every sheet but one lacks its marginalia, takers may be few and far between (even worse if the thinking will be to break up the seats to individual 'homes' or purchasers) - unless copies of the unique surviving marginalia come with the trimmed sheets. Of course, the internet might supply this trimmed-off info . . . Francis Herbert (former Curator [and trimmer (but I didn't start the trend at RGS!)] of multi-sheet map/chart series, Royal Geographical Society-IBG) -----Original Message----- From: Maps, Air Photo, GIS Forum - Map Librarianship [mailto:[log in to unmask] <mailto:[log in to unmask]>] On Behalf Of Angie Cope, American Geographical Society Library, UW Milwaukee Sent: 12 April 2013 19:14 To: [log in to unmask] <mailto:[log in to unmask]> Subject: trim or fold? -------- Original Message -------- Subject: trim or fold? Date: Fri, 12 Apr 2013 10:44:07 -0700 From: Jon Jablonski <[log in to unmask] <mailto:[log in to unmask]>> Reply-To: [log in to unmask] <mailto:[log in to unmask]> To: Maps, Air Photo, GIS Forum - Map Librarianship <[log in to unmask] <mailto:[log in to unmask]>> Hello and happy Friday. As you may know, we here at UC-Surf Board's Map & Imagery Lab are about to move 95% of what we currently have in the main library to offsite storage. I am attempting to re-house as much of the sheetmap collection prior to the move as is humanly possible. As part of this process, weeding is absolutely necessary. Almost 80% of our drawers have been classified as 'full' or 'stuffed.' While my re-housing and de-duping efforts are gaining some space, I am finding more and more unique materials that I want to make an effort to hold onto for at least another 10 - 15 years. Here's my question: I have found pockets of the collection that are large sets sitting in one stack in the drawer. You know the sets: national topo series that are 95% one size, and then 5% just wide enough to prevent you from making 2 side-by-side stacks in the drawer (I'm looking at you Instituto Geografico Nacional de Argentina). I have noticed that almost without exception the borders on the sheets are so large that cutting them off would not cause any loss of information. So: Do I fold these sheets in half or shave part of the borders off? -- Jon Jablonski Map & Imagery Laboratory Davidson Library UC Santa Barbara 805-893-4049 <tel:805-893-4049> library.ucsb.edu/mil <http://library.ucsb.edu/mil> <mailto:[log in to unmask]>