-------- Original Message -------- Subject: cataloging of depository maps at BYU Date: Thu, 23 May 2013 22:33:17 +0000 From: Rick Grapes <[log in to unmask]> To: [log in to unmask] <[log in to unmask]> Merry, We here at BYU have cataloged our depository maps in multiple ways. Individual maps not part of a set are cataloged individually. The large sets such as nautical charts, Surface/Mineral maps etc. all have 1 series record each. We keep track of the circulation of individual sheets using a template at our Ref. Desk, since there is no item control thru the system. Our topographic maps, 100K, 250K, 15 minute, 7.5 minute, AMS also have 1 series record for each, with this qualifier. Since Utah is our highest demand, and since we want to maintain item control, our Utah depository maps for these large sets are individually cataloged and barcoded. I guess the best example would be the 7.5 minute topos. Each of the 49 states and US territories have 1 unique series record, so that when people search the catalog, they’ll get an idea of what maps we own, and the territory covered. But for Utah, each named quadrangle has its own record, with the various dates and editions represented using their own call number within that 1 quadrangle record. The different types of 7.5 minute series also have their own records. Topographic maps vs. Orthophotoquads etc. Since all our topographic maps are filed alphabetically by state and then by the quadrangle name, we use an alphanumeric call number, similar to what is used by the GPO. For example, the Provo Utah 7.5 minute quadrangle, edition of 1948 printed in 1960 has the following call number, UT (7.5' ) Provo 1948 1960 The 2000 printing of the same quadrangle would have a call number attached to the same bibliographic record, UT (7.5' ) Provo 1998 2000 For the 15 minute and 100,000 scale Utah maps, the call numbers would look like this, UT (15’) Provo 1949 1959 UT (100K) Provo 1986 For the 250,000 scale Utah topos, the call number would also include the 2 letter code for Wyoming because the map crosses state lines. UT WY (250K) Salt Lake 1954 1967 A few older sets such as the 1 degree by 1 degree topos also have their own alphanumeric call numbers. So that’s how it’s done here. If you want to look at some examples, go to, www.lib.byu.edu <http://www.lib.byu.edu>. Click on Library Catalog and use one of our inhouse secrets. Type in _TopoProj_, short for topographic project, and in the dropdown select _search all_. And you’ll see everything we’ve got. A few titles right at first will show both G schedule call numbers as well as their alphanum call numbers. We have those filed in 2 locations. But for most of the topos stay away from the G schedule call numbers. Hope this helps. If you have any questions, let me know. Thanks, Rick Grapes BYU Map Collection