----- Forwarded Message ----- From: "Rudi Traichel" <[log in to unmask]> To: [log in to unmask] Sent: Friday, August 2, 2013 11:49:44 AM Subject: Map holdings recording using 853s and 863s. Thank you, to everyone who responded to my queries a few months back on how your libraries managed the processing of maps for HD density storage. I received many great responses, many great and helpful ideas. Thank you, everyone, who took the time to reach out and give UBC some well needed assistance. It turns out that the offsite storage collection that I mentioned might actually be closer to 100k than 85k, but what are a few more sheets at this point, ehh? We will also be tackling our on campus collections, simultaneously, I think, all with a view that anything or all may one day be moved to the HD facility. And it would very helpful for everyone to know exactly what we have or do not have. All in due course. It will take a number of years to do this. We are still formulating a plan here at UBC, but I believe we have some good to solid initial strategies, thanks to the input of many both here at UBC and out there. I will share these with you all when they are tested and in the implementation stage. I will also probably be following up with some of you again in the coming months, to bounce around some of our ideas. I do have a new query. I regret to say that I only recently came across LC MARC Discussion paper no. 2006-DP07 on Recording set information for multipart cartographic materials (http://www.loc.gov/marc/marbi/2006/2006-dp07.html). I found it quite useful and very interesting. We are considering using the 853 and 863 fields to enhance our map summary holdings displays. We find that the 866 on its own, even multiple 866s too busy in the OPAC view, and I tried a good number of different approaches to enhance the display of the data. I am starting to come to the conclusion that turning on and using the 853 and 863 fields will help create more user and inventory staff friendly displays for multisheet series, in particular. Have any of your libraries tested this 853/863 approach? If so, how well did this work for the inventorying of your map holdings? Our multi sheet sets, for instance the various Canadian National Topographic System series, are large, but incomplete, and, of course, are made up of many interfiled editions. Not an uncommon situation with large map series, even at Depository Libraries. Sheets go missing over the years, get damaged, or were never published or received, despite claiming. Thank you, again, for all of your help and for any additional assistance, in advance, cheers, Rudi -- Rudolf Traichel Cataloguing & Technical Services (CTS) Librarian Rare Cartographic Materials Cataloguer (RBSC) University of British Columbia Library Tech. Services – Cataloguing Division Floor 3 – Woodward Library 2198 Health Sciences Mall Vancouver BC V6T 1Z3 CANADA CTS Tel:(604) 822-3083 : RBSC Tel: 604-822-8208 ; Fax: (604) 822-3201 (@ RBSC: Wed. A.M. ; Fri. PM / @ CTS Mon. & Tues. all day ; Wed. P.M. ; Fri. A.M.)