Below is the show schedule and the registration information. If you have further questions, contact Terry at <[log in to unmask]>
RMCA 2014 Indy Show Schedule
Thursday, September 25
3 p.m. to whenever: Check–in to the Drury Inn, 9320 N. Michigan Rd., Indianapolis, IN 46268 (dinner on your own), room-to-room trading
Friday, September 26
9:00 to 12 Noon: RMCA Dealers arrive at State Fair Grounds, 1202 E. 38th St., check-in for table assignment, set up and help set up $1 map tables, help with display signs set up, etc.
12 Noon Lunch delivered to dealers who pre-ordered
1:00 to 6:00 p.m. Show open
6:15 to 7:30 p.m. RMCA Board Meeting at Perkins Restaurant, 5320 E 82nd St., Castleton, IN 46250 (317-842-9447 ) Directions provided, a short 15 min. drive
7:30 to 10:00 p.m. Dinner, General Meeting, Silent Auction Please do not arrive early as Board meeting in progress till dinner at Perkins Restaurant, 5320 E 82nd St., Castleton, IN 46250 (317-842-9447 ) Directions provided, a short drive from the hotel
Saturday, September 27
9:00 a.m. to 4:00 p.m. Show open
4:00 p.m. All attendees help pack-up $1 tables, disperse the $1 map boxes to those taking till next year, help take down signs, etc.
4:45 p.m. Those that are interested meet with Bob Revor for after show activity for details. On Sunday morning meet at 10:00 a.m. at the Indianapolis 500 Museum and optional tour of the track depending on weather.
ALWAYS THE BIGGEST, ALWAYS THE BEST! |
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2014 Dates
September 25-27
Thursday Evening Drury Inn Room-To-Room
Show Hours
Friday Preview 1 - 6pm
Saturday 9 - 4 
The Exhibitor Understands and Agrees to the Following:
1. Management its agents, officers, or employees shall not be liable for property damage or personal injury to Exhibitor, its agents or employees, which may have occurred. Exhibitor waives any claim against Management and assumes all liability for loss or damage to Exhibitor’s property entrusted to the premises. Exhibitor shall hold Management harmless and shall indemnify Management against all liability or expenses arising out of any claim of injury or damage to any person or property, together with all costs in connection with the defense thereto, including attorney’s fees.
2. Management reserves the right to demand removal by Exhibitor of any items which may not be in keeping with the show’s image. Reproductions are NOT permitted.
3. Management reserves the right to make rules and regulations it deems proper and necessary, whether written or oral, and Exhibitor agrees to accept such rules and regulations and any interpretation thereof as is set forth by Management.
4. This contract cannot be assigned without the prior written consent of Management.
5. One exhibitor badge per registration will be issued. An additional spouse badge can be issued.
6. Exhibitor badges and wristbands must be worn at all times to identify dealers. Only employees and individuals with exhibitor badges and wristbands will be permitted in the building during set up. Anyone issued an exhibitor badge must be in attendance thru the completion of the show.
7. The use of porters, as available, to assist unloading and loading is at Exhibitor’s own risk, and Management shall not be liable for any resulting damage or claim.
8. If any cause whatsoever makes it impossible to have the show, this agreement shall be terminated and Exhibitor waives any claim for the damages, except the return of the deposit paid.
9. Notification must be made in writing 30 days prior to show for cancellation of table space or Management shall have the right to retain registration fee
10. SET-UP: Friday for RMCA begins at 9am to 12pm. This requirement allows for the major booth exhibitors who start at 7am to help reduce the volume as it can be very chaotic early with so many trying to set up. Tables must remain set up and open for business until show closing (no early packing up). Tables must be covered with approved flame retardant cloth available by calling 800-572-2194 or (Displays2go.com) and order product # SD8CBLK.($25.96). Show up without this cover – NO TABLE COVER NO SELLING NO REFUND. LAST YEAR DEALERS DO NOT FORGET TO BRING
11. Contracts due no later than September 1 to guarantee tables. Full payment is required for all contracts submitted. After September 1 there is no registration for tables or as a dealer.
Please sign below and complete all registration information which must arrive by September 1, 2014
AGREED TO AND ACCEPTED BY: ___________________________________DATE: _________________
(Exhibitor’s Signature)
CONTINUE REGISTRATION ON NEXT PAGE
PRINT YOUR NAME: _____________________________________________________________________
STREET: __________________________CITY: _____________________STATE: _______ ZIP: _________
HOME PHONE (_____) _______________ CELL PHONE (_____) _______________
Optional, not shared outside of RMCA E-Mail_____________________________________________________
Name for Badge _______________________________ Spouse _____________________________ ___
Please print Please print
Indicate requested number of tables size 8’
1 Table $35.00 3 Tables $105.00
2 Tables $70.00 4 Tables $140.00
Friday Delivered Lunch Order From Jimmy John’s Includes Sandwich, Chips & Drink: Indicate Quantity $10 Each
Big John ( Roast Beef) _____, Turkey Tom (Turkey)_____, Vegetarian (Veggie)_____
Chips: Regular_____, Thinny (Baked)_____, BBQ_____
Drinks: (Large) Coke_____, Diet Coke_____, Sprite_____, Bottled water (Dasani)_____
Registration Fee | $ 40.00 |
Total Table(s) Fee | $__________ |
Friday Lunch Sandwiches Total ______@ $10ea | $__________ |
TOTAL ENCLOSED | $__________ |
REMINDER: YOU MUST PURCHASE OR HAVE FROM LAST YEAR A FIRE RETARDANT TABLE COVER- SEE ABOVE #10 AND BRING
Mail Contract and Payment Via Check to:
Road Map Collectors Association | ||||||||||||||
Registration Information contact: Edwin Patterson-972-240-7330 or Gary Spaid – 281-635-0677 | ||||||||||||||
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