The University of Connecticut Libraries removed its map collection from a public floor to a non-public space several years ago. They may be able to comment on the effect, since it has some experience with such a move. Best, Patrick McGlamery Retired On Sat, Jan 17, 2015 at 9:37 AM, David R Soller <[log in to unmask]> wrote: > Chris - > > The questions you raised are of critical long-term concern to the > scientists who use our libraries, and so I read your note with great > interest. To support certain needs of our State-Federal geological survey > community, each year we hold a technical meeting "Digital Mapping > Techniques" (of which you're well aware, as you participated in 2013!). At > DMT'14, the hottest topic was, without a doubt, a session entitled " So > much paper and so many digits — deciding how to manage both, in the midst > of the Digital Revolution" ( > http://ngmdb.usgs.gov/Info/dmt/DMT_presentations.html#dmt14). It might > be expected that GIS-oriented scientists would favor digits rather than > paper, but there was strong sentiment that the source information > absolutely must be preserved. Much is lost by "having a bonfire" after > paper records are scanned. Also, born-digital information is at great risk > of being lost, as you well know, but that issue isn't the pressing one that > you refer to, since such products don't take up much floor space! > > At DMT'14, we resolved to put together a document for geological survey > management that would describe the problem, and offer solutions. We have > not yet started that work, but would very much like to work with you and > others in the Library community, to present the arguments as clearly as > possible. If your call to this listserve produced responses that you can > use in your white paper to CSM officials, I'd really like to also use them > in the DMT document. Ideally, the issues could be best expressed in a > document written by a group with more visibility than DMT, and I and other > geological survey folks could then simply refer our managers to it. > > Thanks. > > Dave Soller > Chief, National Geologic Map Database > > > On Dec 24, 2014, at 10:21 AM, Christopher Thiry <[log in to unmask]> wrote: > > All, > > > My boss has requested that I write a white paper (or something like it) > outlining the best practices of an academic map collection. > > > The School's architect has designs on parts of the Map Room's physical > space. He thinks that we can digitize everything (copyright be damned), > and put all that remains in some sort of tough-shed off-site. Joy... > > > Do any of you have or can point me to: > --documentation regarding best practices for a map collection in an > academic setting > --weights & measurements regarding compact shelving of map cases > --problems/benefits of off-site storage--what are the costs? What should > be kept on hand? > --deselection/weeding policies > --information regarding digitization (costs including the prep work, > scanning, file storage, metadata work, hosting costs, website, etc.)--most > non-librarian types think you scan something and you're done. But we know > different, but I need some stats. > > > Maybe I'll stack my map cases 6 high--the void under the floors doesn't > matter, does it? > > > thanks. > > > Merry Christmas to all and to all a good night... > > > Christopher J.J. Thiry > Map Librarian > Colorado School of Mines > 1400 Illinois > Golden, CO 80401 > p. 303-273-3697 > f. 303-273-3199 > [log in to unmask] > http://library.mines.edu/ > > >