The University of Connecticut Libraries removed its map collection from a
public floor to a non-public space several years ago.  They may be able to
comment on the effect, since it has some experience with such a move.

Best,

Patrick McGlamery
Retired

On Sat, Jan 17, 2015 at 9:37 AM, David R Soller <[log in to unmask]> wrote:

> Chris -
>
> The questions you raised are of critical long-term concern to the
> scientists who use our libraries, and so I read your note with great
> interest.  To support certain needs of our State-Federal geological survey
> community, each year we hold a technical meeting "Digital Mapping
> Techniques" (of which you're well aware, as you participated in 2013!).  At
> DMT'14, the hottest topic was, without a doubt, a session entitled " So
> much paper and so many digits — deciding how to manage both, in the midst
> of the Digital Revolution" (
> http://ngmdb.usgs.gov/Info/dmt/DMT_presentations.html#dmt14).  It might
> be expected that GIS-oriented scientists would favor digits rather than
> paper, but there was strong sentiment that the source information
> absolutely must be preserved.  Much is lost by "having a bonfire" after
> paper records are scanned.  Also, born-digital information is at great risk
> of being lost, as you well know, but that issue isn't the pressing one that
> you refer to, since such products don't take up much floor space!
>
> At DMT'14, we resolved to put together a document for geological survey
> management that would describe the problem, and offer solutions.  We have
> not yet started that work, but would very much like to work with you and
> others in the Library community, to present the arguments as clearly as
> possible.  If your call to this listserve produced responses that you can
> use in your white paper to CSM officials, I'd really like to also use them
> in the DMT document.  Ideally, the issues could be best expressed in a
> document written by a group with more visibility than DMT, and I and other
> geological survey folks could then simply refer our managers to it.
>
> Thanks.
>
> Dave Soller
> Chief, National Geologic Map Database
>
>
> On Dec 24, 2014, at 10:21 AM, Christopher Thiry <[log in to unmask]> wrote:
>
> All,
>
>
> My boss has requested that I write a white paper (or something like it)
> outlining the best practices of an academic map collection.
>
>
> The School's architect has designs on parts of the Map Room's physical
> space.  He thinks that we can digitize everything (copyright be damned),
> and put all that remains in some sort of tough-shed off-site.  Joy...
>
>
> Do any of you have or can point me to:
> --documentation regarding best practices for a map collection in an
> academic setting
> --weights & measurements regarding compact shelving of map cases
> --problems/benefits of off-site storage--what are the costs?  What should
> be kept on hand?
> --deselection/weeding policies
> --information regarding digitization (costs including the prep work,
> scanning, file storage, metadata work, hosting costs, website, etc.)--most
> non-librarian types think you scan something and you're done.  But we know
> different, but I need some stats.
>
>
> Maybe I'll stack my map cases 6 high--the void under the floors doesn't
> matter, does it?
>
>
> thanks.
>
>
> Merry Christmas to all and to all a good night...
>
>
> Christopher J.J. Thiry
> Map Librarian
> Colorado School of Mines
> 1400 Illinois
> Golden, CO 80401
> p. 303-273-3697
> f. 303-273-3199
> [log in to unmask]
> http://library.mines.edu/
>
>
>