Dear all,

The conservation for the use of 034 and 255 was rather useful for me and I thank you for that.

For your knowledge, 26 academic libraries in Greece are going to migrate from various library systems that sustained so far (e.g.HORIZON, ALEPH, ADVANCE etc) and UNIMARC, to Sierra and MARC 21.

As I’m in the policy committee for framing common rules in cataloguing and took over the MARC 21 for maps (translation and guidance in use for the 26 libraries to follow), and in the name of interoperability and the common workflow in map cataloguing that all librarians must have and for the easy retrieval of sources as well, I intend to propose the use of 034 as in the current conversation was mentioned. What I mean is :

· to propose all maps have coordinates, no matter if they mentioned in the map,

· the use of the http://boundingbox.klokantech.com/ (it is free of charge as I can see, right?) for detecting coordinates in the case they are not mentioned in the map.

· The use of 034 $2 subfield (source) with the code "bound" as April mentioned.

As I searched I couldn’t find the MARC 21 document from LC, in which the addition of 034 can be seen.

Is it familiar to any of you? It would be nice to have the formal document which will proof what I stand for (besides the very interesting and useful article of Marcey Bidney for the use of coordinates in library’s catalogue).

Do you have any other idea/suggestion that I have to take in account and include in my proposals for action in cataloguing?

I really thank you very much and I wait for your answers for proceed accordingly.

Ifigenia Vardakosta

Head Librarian

Library & Information Centre

Harokopio University

Kallithea-Athens

Greece

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(E 23°42'24"--E 23°42'34"/N 37°57'44"--N 37°57'36")

PhD Candidate

Ionian University

Corfu-Greece

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Academia: http://hua.academia.edu/IfigeniaVardakosta

ResearchGate: http://www.researchgate.net/profile/Ifigenia_Vardakosta

Linked in: https://gr.linkedin.com/pub/ifigenia-vardakosta/38/180/656

Slideshare: http://www.slideshare.net/IfiVar

From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Ratliff, Louise
Sent: Thursday, October 15, 2015 7:10 PM
To: [log in to unmask]
Subject: [Spam?] Re: cataloging quesiton

Thanks, Paige, I didn’t think that “Scale varies” was correct, and I’m glad you confirmed that it is not.

Another thing that just came to my mind is that, if you describe this as one map, make sure that the physical measurement is for the entire map. In other words, if the map is shown horizontally on each side of the sheet, add up the vertical measurements (heights) of the neat lines or the sheet from both sides of the sheet.

Cartographic Materials 5D1. Maps, plans, etc. says in part:

If a map, etc., is on one or more sheets in two or more segments designed to fit together to form one map, etc., give the dimensions of the complete map, etc., followed by the dimensions of the sheet(s). Separate the dimensions by a comma and precede the sheet dimension with on unless the number of sheets is given in the extent of the item. ….

If it is difficult to determine the points for measuring the height and width of a complete map, etc., that is in segments, or if it is difficult to assemble the map, etc., for measuring, give only the height and width of the sheet(s) specified as such.

(RDA 3.5.2.2 and 3.5.2.4 give the same instructions.)

Thanks for your question. It’s a good opportunity for me to review the rules!

Louise

From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Paige G. Andrew
Sent: Thursday, October 15, 2015 8:11 AM
To: [log in to unmask]
Subject: Re: cataloging quesiton

Okay, even though my vacation is not quite over I've got to chip in here after reading several responses/comments, many of which are on target, though Louise's suggestion to use "Scale varies" is not accurate as that supplied phrase is only to be used on a single map in which the scale changes from the center of the map going out to the periphery AND a specific range of scales is not given on the map, for instance "Scale 1:14,000 to 1:24,000."

Where to start? Angie's and Susan's replies are on target. I can only surmise that at the time the record was created there was no Klokan Bounding Box tool and its optional to provide coordinates in the record unless they are on the map (LC practice) or unless you are a member of BIBCO for the maps format, in which it is required. The other way to obtain coordinates is to compare with a map (by itself or one in an atlas) that has coordinates and pull from that source. So, using the Bounding Box tool or comparing with another map of the same place both fall under the RDA instruction that Angie supplied.

This sounds like a "1 map : |b both sides, color" situation to me, and for whatever reason the creator chose to show one half of it at a larger scale to make the details more visible. Using the title as a guide, if it indicates this is a map of one place, and also seeing that the map itself is of one geographic area that starts on one side of the sheet and finishes on the other side, then I would give 2 255s and 2 034s, one for each scale (though the coordinates would only need to be given once because they cover the entire geographic area concerned). Then, also denote through a 500 note what is going on, such as:

500 North half at a scale of approximately 1:XX,XX, south half at a scale of approximately 1:XX,XXX.

or alternately if each half has its own title you can substitute it for "north" and "south" (or "east" and "west" if that is the case).

As was mentioned by someone, if you are certain that the copy is a match the download it and add/subtract as you wish locally, but do not create a new master record and clutter up OCLC (and if you are not certain about whether its a match or not go to oclc's "When to create a new record" in the Bib. Input Standard and review what it says for the fields in dispute)

Back to vacation...(actually, we're off the ship and on our way home from Baltimore as I type this)

Paige

From: "Angie Cope" <[log in to unmask]>
To: "[log in to unmask]" <[log in to unmask]
Sent: Thursday, October 15, 2015 9:52:39 AM
Subject: Re: cataloging quesiton

Regarding scales differ versus scale varies ...

RDA 7.25.1.4 "If the scale within one image, map, etc., varies and the largest and smallest values are known, record both scales separated by a hyphen. If the values are not known, record Scale varies."

"If the resource consists of more than one image, map, etc., and the main images, maps, etc., are of more than one scale, record Scales differ."

Paige talks about this on pages 62-63 in his new RDA book.

Angie

From: Maps-L: Map Librarians, etc. <[log in to unmask]> on behalf of Ratliff, Louise <[log in to unmask]>
Sent: Wednesday, October 14, 2015 5:19 PM
To: [log in to unmask]
Subject: Re: [MAPS-L] cataloging quesiton

Hi Rick,

I’ll offer some opinions.

I would say that these are 2 maps because 1) they are on opposite sides of the sheet and 2) they have different scales. The panel title covers them both. Then you can have a contents note and supply titles for each of the 2 sides, enclosed in brackets to indicate they do not appear on the maps. And also record the two scales, of course. A question though, is there some kind of marking to indicate that one is an extension of the other? If so, maybe my next option would work.

There is another option that I probably would not use, which is to say in the 255 “Scale varies.” This is usually applied to maps such as bird’s-eye views where there is perspective, so that the foreground is in a larger scale than the background. I’ve never used this to describe your case, though.

Second, regarding coordinates, I often provide coordinates that are not marked on the map itself. I use the Klokan Bounding Box tool to put a box around my region, and then read the coordinates. This is a reasonably accurate way of providing coordinates that might be useful to the user. So no, there is not a requirement that the coordinates in the bib record appear directly on the map. http://boundingbox.klokantech.com/

Bounding Box Tool: Metadata Enrichment for Catalogue ...

Bounding Box Tool for Metadata Enrichment Visual selection of the latitude / longitude coordinates for geotagging of a bibliographic record for cartographic documents