Shalom Paige,

 

Thank you so much!

 

I am NOT cataloging in OCLC. To the best of my knowledge only the National Library of Israel does that. Should I be? What are the criteria? If I am cataloging a map that is not in OCLC, should I do something to get it in?

 

Krina

 

 

From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Paige G. Andrew
Sent: Monday, January 25, 2016 3:47 PM
To: [log in to unmask]
Subject: Re: Reprinted maps

 

Krina,

 

Are you cataloging in OCLC? If so, the short answer to your question about creating a new record for a reprinted map is "no"! Please use OCLC's "When to Input a New Record" document as guidance. Under field 260 (and the newly-added 264 says to use the information found in field 260) it specifically says:

 

The following differences do not justify a new record:

·        Absence or presence of a publication or copyright date

·        Variation in printing, manufacture or distribution date alone

See the second bullet point here. In other words, if there is no change from an original map versus a reprint of the same a cataloger is not justified in creating a new record, instead download the record for the original and once in your own system if you wish to add the reprint date/information you can do so. Here is a link to the OCLC document I am referring to: http://www.oclc.org/bibformats/en/input.html 

 

As for date of situation you are correct. The date of situation for the original would be the date you use in the call number, it is that date that tells the person looking at the map "how old" the cartographic information is -- a later reprint date is simply that, the date when a company, agency, or person reprinted the same map. Giving the reprint date in the call number would therefore be misleading.

 

Use 500 notes as you wish to explain discrepancies, that's what they are there for. 

 

Your last question about the map being reprinted by a different agency/body is not clearly handled in OCLC's When to Input a New Record but in my opinion just because a different body did the second (or third or whatever) printing does not justify creating a new record either, as long as the map information has not changed. 

 

Sincerely,

 

Paige

---

From: "Krina Doekes-Brandt" <[log in to unmask]>
To: "[log in to unmask]" <[log in to unmask]>
Sent: Monday, January 25, 2016 4:06:50 AM
Subject: Reprinted maps

 

Dear all,

 

Thank you so much for your input about light tables. I will keep them!

 

Now I have another question: if a map has been printed again (but not revised), do you make a separate cataloging record? I have lots of those, and part of them has a separate cataloging record for each printing, part has one record with 500 fields "copies x – xx printed in xxxx", and for the most part they have not yet been cataloged at all in an online catalog. If I understand "Cataloging sheet maps" ch.12 right, the original date is the 'date of situation', vs the date of printing? Is there a need for the 500 notes?

 

If the map has been reprinted (no revisions) but by another publisher? Here in Israel we have maps that once were printed by the Survey of Palestine, then by the Survey of Israel (basically the same body, but in Hebrew after the founding of the State of Israel), and meanwhile also by the army.

 

Help!

 

And thank you!

 

Krina

 

 

 

Krina Doekes Brandt | Map Librarian Bloomfield Library for the Humanities and Social Sciences The Hebrew University of Jerusalem T +972.2.5883422 | F +972.25322435 krinad@savion.huji.ac.il

 

 

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