On Feb 21, 2017, at 9:27 AM, Kathy Stroud <[log in to unmask]> wrote:

Hi all,

 

We have some vertical files of this sort. We refer to them as tubs.  The big advantage is they store more than the flat cases.  However, there are lots of disadvantages.

 

1)      Best for sets where all sheets are the same size. Storage/retrieval gets difficult if sheets have a wide range of sizes and sheets tend to get damaged.

2)      I wouldn’t consider them for archival storage. Over time maps tend to slump and curl on the bottom.

3)      It is a MUST to get the storage folders with holes/handles.

4)      There are ergonomic issues in using these.  As a person with shoulder problems, I can go into details if you like.  Also, the deeper ones can be difficult for short people to pull maps from the back folders.

5)      A fully loaded tub is moveable, but I recommend two or more people.  (We just moved 4.)

 

 

Kathy Stroud

David and Nancy Petrone Map/GIS Librarian Knight Library

1299 University of Oregon

Eugene, OR 97403-1299

541-346-3051

 

 

 

From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Bertuca, David
Sent: Tuesday, February 21, 2017 8:32 AM
To: [log in to unmask]
Subject: Re: Map storage cases

 

We replaced a range of horizontal cabinets with a vertical one (as the first of a series that will be replaced).

Contact: 

 

Barb Berry

Ulrich Planfiling

716-763-1815 ext 31 

 

They are online as well: https://ulrichplanfiling.com/

 

The files do save space. Maps are thicker than the types of materials that they usually store in these so we found that we couldn’t put as many sheets in as specified, but still a lot more than the old drawers could handle.

The files are on wheels making them moveable. They have locks on them and come with a folder system inside. You can add more folders if you wish (our model came with 50).

 

We plan on replacing older cabinets with these as we go.

 

I have some basic info on them but you may want to just visit the site and ask about what they can do. They were very helpful in setting us up and offered to suggest what we would need based on our entire collection (which we didn’t do).

 

David J. Bertuca, Map Librarian

Science and Engineering Information Center

116 Lockwood Memorial Library

University at Buffalo 

Buffalo, NY 14260-2200

716-645-1332 / 716-645-3859 (fax)

[log in to unmask]

 

Liaison to the Geography Department for GIS and Physical Geography

 

From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Dennis Matthews
Sent: Saturday, February 18, 2017 3:33 PM
To: [log in to unmask]
Subject: Map storage cases

 

Hello All,

 

Our library is in the pre-planning stages of possibly relocating our Map Collection from the basement of our library to the main floor.  To reduce the footprint of our collection, we’re looking at purchasing vertical storage to replace our traditional horizontal cases.  I’d like to hear from other libraries that use these cases, or something similar, or libraries that considered using them but decided against it.  Our collection has between 70K to 100K individual sheet maps so if there’s a library out there with collections in this range that use this type of vertical storage I’m especially interested in hearing from you.  I’m interested in knowing about any problems or benefits libraries have experienced using this type of storage option. 

 

Thanks,

 

Dennis 

 

Dennis G. Matthews

Library & Archives Paraprofessional 6

Western Washington University

Western Libraries

516 High Street

Bellingham, WA  98225

Email: [log in to unmask]

Telephone: 360.650.3098 (Collection Services--Cataloging Dept.)

                     360.650.3272 (Map Collection)

Fax: 360.650.3044