Hi David, Here at UCLA we have cataloged a large group of paper road maps (1000s of them) at the collection level. We divided the maps into logical geographical collections, by continent, or region, or state, or city (whatever works best for the maps at hand). Then we put each collection of maps into one or more Princeton files, and cataloged each as a “collection.” They are all stored remotely, so a patron has to page them by the box. I can send you our documentation if you are interested in this approach. Best, Louise Louise Ratliff Social Sciences and Map Catalog Librarian UCLA Library Cataloging & Metadata Center BOX 957230, Life Science Bldg-Room 2400 Los Angeles, CA 90095-7230 (310)206-5853 From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of Bigwood, David Sent: Thursday, June 14, 2018 10:29 AM To: [log in to unmask] Subject: Re: Cataloging small hardcopy map collections My initial thought, if you are going to scan them, is use an exhibit tool, like Omeka. They claim “Our “five-minute setup” makes launching an online exhibition as easy as launching a blog. No code knowledge required.” It supports some standards, so beats a home-grown spreadsheet. https://omeka.org/classic/ David Bigwood [log in to unmask]<mailto:[log in to unmask]> Regional Planetary Image Facility/Library Lunar and Planetary Institute https://www.facebook.com/RPIFN/ From: Maps-L: Map Librarians, etc. [mailto:[log in to unmask]] On Behalf Of [log in to unmask]<mailto:[log in to unmask]> Sent: Thursday, June 14, 2018 11:50 AM To: [log in to unmask]<mailto:[log in to unmask]> Subject: Cataloging small hardcopy map collections Hello Maps-L, We have a small collection of hardcopy maps, in the low hundreds, to catalogue and file into long term storage and are looking for lightweight guidelines and tools to do this in a way that will benefit future staff who aren’t going to remember “Oh yeah, the 1990s land negotiations! Those maps are in the cabinet behind the paper storage in the basement”. We’re under strong pressure to “get those old pieces of paper out of here” to make way for desks and people and don’t have the time or budget to invest in a real library system. The solution of the day is to create a spreadsheet with a half dozen home-baked field names and a hyperlink to a photo or scan in the file-system. This would be a step or two above musty cabinets on the other side of the building but is a fragile solution. Can you suggest something that might bridge the gap between home made spreadsheets and real catalogue created by a map librarian? Cross posted to https://gis.stackexchange.com/questions/286218/cataloging-small-hardcopy-map-collections Please reply or cc: directly as I’m not subscribed to the list. I will compile and send a summary of all responses to Maps-L after a suitable interval. Thanks in advance for any time and advice you share, Matt Wilkie Geomatics Unit Environment | Information Management & Technology | 867-667-8133 🌄 Yukon.ca<http://yukon.ca/>