Matt,

If you are looking to create minimal records for discovery and access on a collection of digital surrogates, I would invite you to take a look at the https://github.com/OpenGeoMetadata repo, and specifically the GeoBlacklight Schema we have created specifically for this type of need:

https://github.com/geoblacklight/geoblacklight/wiki/Schema

If you then place your metadata in the OpenGeoMetadata repo Geoblacklight member institutions can index your materials for federated search. See http://earthworks.stanford.edu to see Geoblacklight’s full functionality, including handling index maps for access to series:
https://earthworks.stanford.edu/catalog/stanford-ts545zc6250

For an excellent example of surfacing scanned (but non-georeferenced) paper collections, see https://maps.princeton.edu/

For more than you ever wanted to know about the Geoblacklight ecosystem, and examples of implementation, see:
http://geoblacklight.org/

In F,L&T,
Stace Maples
Geospatial Manager
Stanford Geospatial Center
@mapninja
G+, Skype, Hangout: stacey.maples
214.641.0920
Find GeoData: https://earthworks.stanford.edu<https://earthworks.stanford.edu/>
Get GeoHelp: https://gis.stanford.edu/
stanfordgis Listserv: https://mailman.stanford.edu/mailman/listinfo/stanfordgis

"I have a map of the United States... actual size.
It says, "Scale: 1 mile = 1 mile."
I spent last summer folding it."
-Steven Wright-


From: "Maps-L: Map Librarians, etc." <[log in to unmask]> on behalf of "[log in to unmask]" <[log in to unmask]>
Reply-To: "Maps-L: Map Librarians, etc." <[log in to unmask]>
Date: Thursday, June 14, 2018 at 10:13 AM
To: "[log in to unmask]" <[log in to unmask]>
Subject: Cataloging small hardcopy map collections

Hello Maps-L,

We have a small collection of hardcopy maps, in the low hundreds, to catalogue and file into long term storage and are looking for lightweight guidelines and tools to do this in a way that will benefit future staff who aren’t going to remember “Oh yeah, the 1990s land negotiations! Those maps are in the cabinet behind the paper storage in the basement”.

We’re under strong pressure to “get those old pieces of paper out of here” to make way for desks and people and don’t have the time or budget to invest in a real library system. The solution of the day is to create a spreadsheet with a half dozen home-baked field names and a hyperlink to a photo or scan in the file-system. This would be a step or two above musty cabinets on the other side of the building but is a fragile solution.

Can you suggest something that might bridge the gap between home made spreadsheets and real catalogue created by a map librarian?

Cross posted to https://gis.stackexchange.com/questions/286218/cataloging-small-hardcopy-map-collections


Please reply or cc: directly as I’m not subscribed to the list. I will compile and send a summary of all responses to Maps-L after a suitable interval.

Thanks in advance for any time and advice you share,

Matt Wilkie
Geomatics Unit
Environment | Information Management & Technology | 867-667-8133 🌄 Yukon.ca<http://yukon.ca/>