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Job description and selection criteria Job title Deputy Map Librarian and Geo-Spatial Data Specialist Division Gardens, Libraries and Museums (GLAM) Department Bodleian Libraries Location Weston Library, Oxford Grade and salary Grade 7: £32,236 - £39,609 per annum Hours Full time Contract type Permanent Reporting to Nick Millea, Map Librarian Vacancy reference 141950 Additional information You are required to submit a CV and a supporting statement with your application, outlining how you meet each of the selection criteria for the role (see the ‘How to Apply’ section for further details). Please contact the recruitment team if you require the job description in an alternative format. Hours: To include evening duties to 7pm on a rota basis Closing date 12.00 midday BST Monday 19 August 2019 Page 2 of 8 Introduction The University Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. Radcliffe Camera in Radcliffe Square We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities. Income from external research contracts in 2016/17 exceeded £564m and we rank first in the UK for university spinouts, with more than 130 companies created to date. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information please visit www.ox.ac.uk/about/organisation Gardens, Libraries and Museums (GLAM) The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions. Page 3 of 8 For more information please visit: http://www.admin.ox.ac.uk/glam/ The Bodleian Libraries The Bodleian Libraries at the University of Oxford is the largest university library system in the United Kingdom. It includes the principal University library – the Bodleian Library – which has been a legal deposit library for 400 years; as well as 27 libraries across Oxford including major research libraries and faculty, department and institute libraries. Together, the Libraries hold more than 13 million printed items, over 80,000 e-journals and outstanding special collections including rare books and manuscripts, classical papyri, maps, music, art and printed ephemera. Members of the public can explore the collections via the Bodleian’s online image portal at digital.bodleian.ox.ac.uk or by visiting the exhibition galleries in the Bodleian’s Weston Library. For more information please visit: http://www.bodleian.ox.ac.uk/ Map Department The Map Section is part of the Bodleian’s Special Collections Department, housed in the Weston Library. Holdings consist of around 1.5 million maps, 20,000 atlases, and numerous cartographic datasets, making it one of the World’s ten largest map collections. Our Talking Maps exhibition is running until March 2020, showcasing key items from the collection, as part of the Bodleian’s designated “Year of the Map”, supported by a number of accompanying publications. The Maps team includes the Map Librarian, Deputy Map Librarian, three library assistants, two volunteers, and a member of support staff based at our Swindon repository. For more information please visit: https://www.bodleian.ox.ac.uk/maps/home Job description Overview of the role The post holder will be expected to work constructively and flexibly as part of the Bodleian Maps team, and with staff and students in various libraries and departments across the University and beyond, in collection management and exploitation, reader services and user education for Maps, Cartography and Geographical Information Systems. The principal aspects of the post are three-fold: to lead and develop digital mapping provision within the Bodleian Libraries and the University of Oxford; to maintain and develop the Bodleian Library Map Room website and Twitter account; and to deputise for the Map Librarian whenever required. Responsibilities Deputising for the Map Librarian You will lead the team when the Map Librarian is not present, and represent the Map Room within Oxford, and both at national and international events when required · Representing the Library at conferences and seminars, and attending training courses in GIS and related disciplines as required Page 4 of 8 · Collaborating with other members of the cartographic community on GIS-related projects · Collaborating with relevant Library staff (within and beyond Oxford) Digital mapping support for the University of Oxford You will teach GIS across the University · Teaching GIS, including ArcGIS, and other digital mapping software, often in conjunction with the School of Geography · Liaising with academic and research staff and students · Involvement in the assessment of student knowledge and development of research skills · Providing on-demand demonstrations of ArcGIS and other related applications · Providing specialist advice, instruction and technical support to readers in the use of the digital mapping and data analysis software applications available via the Map Room, and advising on suitable data, layout design, etc. · Organising and maintaining appropriate ‘spaces’ for consultations · Evaluating new digital mapping software and selecting software on the basis of quality and value for money · Specifying new hardware for the Map Room as required · Designing and delivering training courses · Writing and revising guides and user manuals for new software applications · Writing material for publication Management of the Maps website and Twitter feed You will maintain and develop the Maps website · Updating of GIS tuition manuals and providing free software downloads of material required by those accessing digital mapping · Ensuring all areas of the website are fully operational at all times · Soliciting and developing content from the Maps team and other Library staff · Promoting use of web-based resources across the University, briefing Library staff regularly on new developments · Delivering the Map Room’s social media output And any other duties that may be required from time to time commensurate with the grade of the job. The Bodleian Libraries reserve the right to make reasonable amendments to the job description in consultation with the post-holder at any time. Selection criteria Essential selection criteria · A first degree, preferably in a relevant subject · Proven GIS experience in previous employment · The ability to communicate effectively with a wide range of Library staff and users, both orally and in writing · Experience of the creation and management of web pages to promote services · Excellent time-management skills with an ability to prioritise while reacting swiftly to changing needs Desirable selection criteria · A professional qualification in librarianship or information science · Academic library experience in the subject field, appropriate to carrying out the duties of the post Page 5 of 8 Pre-employment screening All offers of employment are made subject to standard pre-employment screening, as applicable to the post. If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions. We advise all applicants to read the candidate notes on the University’s pre-employment screening procedures, found at: www.ox.ac.uk/about/jobs/preemploymentscreening/. How to apply Before submitting an application, you may find it helpful to read the ‘Tips on applying for a job at the University of Oxford’ document at www.ox.ac.uk/about/jobs/supportandtechnical/ OR https://www.ox.ac.uk/about/jobs/professionalandmanagement/. If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the on-screen instructions to register as a new user or log-in if you have applied previously. Please provide details of two referees and indicate whether we can contact them now. You will also be required to complete and upload a supporting statement which explains how you meet the selection criteria for the post. Please upload all documents as PDF files with your name and the document type in the filename. Please note using a long file name may prevent you from uploading your documents. Supporting Statement The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please note that if you do not upload a completed supporting statement, we will be unable to consider your application for this role. The inclusion of the supporting statement is a mandatory step in the online application process. Please note that CVs (on their own) will not be considered as part of the selection process and will not therefore be accepted as a substitute for a supporting statement. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description in your supporting statement. All applications must be received by 12:00 midday (BST) on Monday 19 August 2019. References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have managed you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who have supervised you in a recent college, Page 6 of 8 school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘college tutor’). Your referees should not be related to you. Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; and of any disciplinary processes which are still considered ‘live’. We will only take up references at offer stage. Information for priority candidates A priority candidate is a University employee who is seeking redeployment owing to the fact that he or she has been advised that they are at risk of redundancy, or on grounds of illhealth/disability. Priority candidates are issued with a redeployment letter by their employing departments. If you are a priority candidate, please ensure that you: - attach your redeployment letter to your application (or e-mail it to the contact address on the advert if the application form used for the vacancy does not allow attachments) - explain in your supporting statement how you meet the selection criteria for the post. Should you experience any difficulties using the online application system, please email [log in to unmask] Further help and support is available from http://www.ox.ac.uk/about_the_university/jobs/support/. To return to the online application at any stage, please click on the following link www.recruit.ox.ac.uk Please note that you will be notified of the progress of your application by automatic e-mails from our e-recruitment system. Please check your spam/junk mail regularly to ensure that you receive all e-mails. Relocation At the moment, the Bodleian Libraries is not offering relocation expenses to this post. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: www.admin.ox.ac.uk/councilsec/compliance/gdpr/privacynotices/job/. The University’s Policy on Data Protection is available at: www.admin.ox.ac.uk/councilsec/compliance/gdpr/universitypolicyondataprotection/. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academic-related posts. From 1 October 2017, the University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained at: www.admin.ox.ac.uk/personnel/end/retirement/revisedejra/revaim/. For existing employees, any employment beyond the retirement age is subject to approval through the procedures: www.admin.ox.ac.uk/personnel/end/retirement/revisedejra/revproc/ Page 7 of 8 From 1 October 2017, there is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of Opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Photographs: Copyright Bodleian Libraries, University of Oxford Page 8 of 8 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See www.admin.ox.ac.uk/personnel/staffinfo/benefits. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and www.sport.ox.ac.uk/oxford-university-sports-facilities. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See www.welcome.ox.ac.uk. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See www.admin.ox.ac.uk/personnel/permits/reimburse&loanscheme/. Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to My Family Care, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See www.admin.ox.ac.uk/personnel/staffinfo/benefits/family/mfc/. Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see www.admin.ox.ac.uk/childcare/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see www.admin.ox.ac.uk/eop/disab/staff. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at www.admin.ox.ac.uk/eop/inpractice/networks/. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk.