Hi Angie,
A bit of a thorny issue, you can tell by what is on the map that there is an index somewhere, separate from the map, but you don't have that index.
Here's the definition of the Index fixed field as it relates specifically to maps (from OCLC Bib Input Standards):
A one-character numeric code that indicates whether or
not an item or accompanying material contains an index of place names or gazetteer. Information for this data element is derived from mention of an index or gazetteer in other parts of the bibliographic record (e.g., in the title or in a note). A map index
to adjoining sheets is not considered an index when coding this position. This data element refers only to gazetteers, place name indexes, etc. Graphic indexes such as index maps are not coded.
If there's an index or gazetteer its coded "1", if not its coded "0".
I know you know this so back to the problem of not having the index present. In these situations I code "0" and provide a 500 note explaining that there's evidence of an index that accompanies the map by something you see on/with the map. I wouldn't want a
patron to expect to see an index and then be frustrated when they do not, or come in to the library to check out the map expecting to also be able to check out a separate index with it (or view both if not checking out). Bottom line is that this is cataloger's
judgement, I don't know of a guideline or rule that covers this specific situation.
Will be good to hear how other map catalogers handle this situation.
Paige
I've run across older maps that are clearly keyed to an index, but I can't find an index. These were maps that were folded in a cover with a little booklet. In some cases, my library has map "proofs" that didn't get the index printed on the verso.
Question: should I code the 008 Indx field 1 or 0?
Angie
Angie Cope
AGS Library, UW Milwaukee
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