----------------------------Original message---------------------------- This is my third try to the MAPS-List. This message was also posted to the Canadian maps list. Sorry for the inconvenience for those subscribing to both lists. -------- Forwarded Message -------- CHAPTER ON CARTOGRAPHIC MATERIALS IN RULES FOR ARCHIVAL DESCRIPTION (RAD) and REGLES POUR LA DESCRIPTION DES DOCUMENTS D'ARCHIVES (RDDA) I am posting the following information on this list because I know that many map librarians do not have access to this information and/or are not aware of the development of rules for the description of archival materials. Information like this is disseminated through archival literature to which map librarians are not necessarily subscribing. ---------------------------------------------------------- <<Rules for Archival Description>> (RAD) or <<Regles pour la description des documents d'archives>> (RDDA) are to Canadian archivists what AACR2R are to librarians and libraries in the Anglo-American community. All archival descriptions in Canada (cataloguing of archival materials) will follow these rules in the future. RAD/RDDA are developed by working groups, chapter by chapter, generally one for each medium, coordinated by the Planning Committee on Descriptive Standards (PCDS) of the Bureau of Canadian Archivists, the umbrella body representing the two professional associations of archivists in Canada, the Association of Canadian Archivists (ACA) and the Association des archivistes du Quebec (AAQ). RAD/RDDA generally follow the structure of AACR2 and are compatible with it. That is, records or descriptions produced by either are supposed to be able to live happily together in the same catalogue or in the same data base. Most of the second part of AACR2, Headings, Uniform Titles, and References is replicated in RAD/RDDA as are the appendices. This ensures that access points for library produced cataloguing records are similar to those produced for archival description records. The chapters are published simultaneously in English and French. The following chapters of RAD/RDDA have already appeared: Committees and Working Groups Foreword Preface General Introduction PART I Introduction Chapter 1 General Rules for Description Chapter 2 Multiple Media Fonds Chapter 3 Textual Records Chapter 4 Graphic Materials PART II Chapter 21 Choice of Access Points Chapter 22 Headings for Persons Chapter 23 Headings for Geographic Names Chapter 24 Headings for Corporate Bodies Chapter 26 References APPENDIXES Appendix A Capitalization Appendix B Abbreviations Appendix C Numerals Appendix D Glossary (The glossary is in draft form and will be updated with new terms as the chapters appear in publication.) Notices on the progress of the development of RAD/RDDA and solicitations for comments on chapters, each draft of which is available for that purpose, are published in issues of the <<ACA Bulletin>> the bulletin of the Association of Canadian Archivists and <<La Chronique>> the official publication of the Association des archivites du Quebec. IF YOU WANT TO RESPOND TO RAD/RDDA CHAPTERS YOU MUST ASK FOR THE DRAFT CHAPTER. Send a request to: Mireille Miniggio Project Coordinator, PCDS Room 3016, 344 Wellington Street OTTAWA, ON K1A 0N3 The following chapters are still to come: Chapter 5 Cartographic materials Chapter 6 Architectural records Chapter 7 Moving images Chapter 9 Electronic records Chapter 10 Microforms Chapter 25 Uniform titles You may also order a copy of the previously published chapters of RAD or RDDA from: Bureau of Canadian Archivsts Planning Committee on Descriptive Standards c/o Canadian Council of Archives [at the same address as above for Mireille Miniggio] POSTED BY: *************************************************** * Hugo L.P. Stibbe * Office of Archival Standards * 395 Wellington Street * OTTAWA, Ontario * K1A 0N3 * Canada * Telephone: (613) 996-7592 * FAX: (613) 995-2267 * E-Mail: (Internet) [log in to unmask] * (CompuServe) 70550,3371 ***************************************************