----------------------------Original message---------------------------- PLEASE REPLY TO [log in to unmask], NOT TO THE DISCUSSION LIST. ----------------------------------------------------------------- To: MAPS-L subscribers From: Bill Anderson, CONSER Specialist ([log in to unmask]) RE: Core Records for CONSER--Cartographic Materials (WARNING: This is a long message) The core-level record for serials in print was developed by the CONSER Program in 1994. CONSER is a cooperative online serials cataloging program that functions as a source of high quality bibliographic records for serial publications. Following the basic approach established by the Program for Cooperative Cataloging (PCC), core-level record requirements for CONSER are more complete than minimal-level records yet less extensive than the full-level. This approach to record requirements also involves catalogers' judgment and authority requirements. The core standard emphasizes the inclusion of required descriptive elements, the streamlined assignment of access points, and a greater tolerance for local cataloging practices. CONSER is developing core-level requirements for special format serials for a complete coverage of record requirements for multi- format serials in anticipation of phase II of format integration. Record requirements for the CONSER Program are documented in the _CONSER Editing Guide_, which is also widely used by serials catalogers outside the Program. Core-level requirements for special format serials are being developed for CONSER catalogers and other serial catalogers. We hope that special format catalogers will also find these useful and join in on the discussion. We are distributing the different CONSER core records for multi- format serials to various groups that take special interest in their cataloging. Please forward this message to any group with which you are associated that has a particular interest in the attached core record(s). We are asking for you to comment on the following core standard(s) by focusing on the list of required fields and the attached description of the special format core record(s). Please send comments to Bill Anderson, CONSER Specialist at the Library of Congress ([log in to unmask]). We would like to receive all comments by November 22nd so that we can incorporate the feedback into the _CONSER Editing Guide_ update that will include the documentation of the various core-level records. Attached to this message is background information on CONSER core records for special format serials and the core-level record(s) appropriate to this discussion list. These are excerpts from the draft documentation to be included in the _CONSER Editing Guide_ update. ------------------------ATTACHED DOCUMENT------------------------ B6.4. CONSER CORE RECORD REQUIREMENTS FOR SERIALS IN SPECIAL FORMATS -- MICROFORMS, NEWSPAPERS, COMPUTER FILES, MUSIC, SOUND RECORDINGS, VISUAL MATERIALS, CARTOGRAPHIC MATERIALS Record requirements for serials in special formats differ slightly from those for serials in print format because some fields not applicable to standard print publications are considered essential for non-print formats. To address record requirements for the wide range of serials in special formats, CONSER has developed this series of core records for serial microforms, newspapers, computer files, music, sound recordings, visual materials, and cartographic materials. (For more information on additional elements for non-print serials and sample records, refer to Appendix N, Special Physical Formats.) Section B6.2.2, *Core Record Elements,* includes the general description and nature of the core record that is consistent for all serial formats. CONSER policies on authority requirements, name/series and subject headings, and classification for the standard core record also apply to each of the non-print core records. Core requirements for special formats have been developed in consultation with the CONSER Format Integration Task Force, core record task groups operating under the Program for Cooperative Cataloging (PCC), and other experts in the field. In general, a select number of fields that are essential for the special format have been added to the standard CONSER core record to obtain the core record for the special format. In a few cases a core element for the standard print serial is not included simply because the field would not be applicable to serials in the special format (e.g., field 240, uniform title, for newspapers). These core records represent field-level requirements; however, certain elements at the subfield level, such as the 245 $h (GMD) may also be required. Specific instruction on the application of non-print fields is given with the description of each field in Part II, and in Appendix N. Requirements for multi-format serials, such as newspapers on microform or computer file maps, are not specifically addressed here. It is generally expected that the core elements unique to each special format will be added to the standard core record to obtain the multi-format serial core record. Core elements for each special format are discussed below and marked with an asterisk by the requirement code in the tables. (See *Fixed Length Fields--General Information* in Section E for information on inputting records for multi-format serials and their fixed fields.) ----------------------------------------------------------------- B6.4.7. Core record for cartographic materials ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ The following non-print elements were added to the standard core record to form the CONSER core record for cartographic materials: Relief (008/18-21); Type of cartographic material (008/25); Index (008/31); 034, Coded cartographic mathematical data; 052, Geographic classification code; 255, Cartographic mathematical data (subfields $a and $b only), and; 300, Physical description. The Relief fixed field code is usually derived from a 500 note which indicates relief forms commonly found on maps. The fixed field element is required if the information is readily available. The Type of cartographic material fixed field code indicates whether the publication is a map series, map serial, or atlas. The Index code indicates whether the item includes a location index or gazetteer. Field 034 is required if available and reflects the information found in the 255 field (coordinate subfields $d, $e, $f, $g are not required). Field 052 includes a classification code representing the geographic area(s) covered by the material and is based on LC class G and expanded Cutter lists for place names. The classification codes in field 052 reflect geographic areas indicated in the 6XX fields and only those considered most essential to the access of the serial are mandatory. Field 255 contains mathematical data associated with map materials, although only the scale and projection statements are required in the core record (subfields $a and $b). The 300 field indicates whether the record represents atlases, maps, or other cartographic items. CORE RECORD FOR CARTOGRAPHIC MATERIALS FIXED LENGTH FIELDS Type of record (Leader/6) . . . . . . . . . . . . . . . . M Bibliographic level (Leader/7) . . . . . . . . . . . . . M Encoding level (Leader/17) . . . . . . . . . . . . . . . M Descriptive cat. form (Leader/18) . . . . . . . . . . . . M Type of date/Publication status (008/6) . . . . . . . . M Date 1 and Date 2 (008/7-14) . . . . . . . . . . . . . . M Place of publication, etc. (008/15-17) . . . . . . . . . M Relief (008/18-21) . . . . . . . . . . . . . . . . . . . R* Type of cartographic material (008/25) . . . . . . . . . M* Index (008/31) . . . . . . . . . . . . . . . . . . . . . M* Language (008/35-37) . . . . . . . . . . . . . . . . . . M Modified record (008/38) . . . . . . . . . . . . . . . . M Cataloging source (008/39) . . . . . . . . . . . . . . . M Frequency (006/01) . . . . . . . . . . . . . . . . . . . M Regularity (006/02) . . . . . . . . . . . . . . . . . . . M Type of serial (006/04) . . . . . . . . . . . . . . . . M Form of item (006/06) . . . . . . . . . . . . . . . . . . M Successive/latest entry (006/17) . . . . . . . . . . . . M CONTROL FIELDS--0XX 010 LC control no. . . . . . . . . . . . . . . . . . . . M 012 CONSER fixed length field ($i--NST code) . . . . . . M** 022 ISSN . . . . . . . . . . . . . . . . . . . . . . . . R 034 Coded cartographic mathematical data . . . . . . . . R* 042 Authentication code . . . . . . . . . . . . . . . . . M 052 Geographic classification code . . . . . . . . . . . M* 074 GPO item no. . . . . . . . . . . . . . . . . . . . . R 086 Gov't doc. class. no. . . . . . . . . . . . . . . . . R VARIABLE FIELDS--1XX-9XX 1XX Main entry . . . . . . . . . . . . . . . . . . . . . MA 240 Uniform title . . . . . . . . . . . . . . . . . . . . MA 245 Title statement . . . . . . . . . . . . . . . . . . . M 246 Varying form of title . . . . . . . . . . . . . . . . MA 250 Edition statement . . . . . . . . . . . . . . . . . . MA 255 Cartographic math. data ($a--scale, $b--projection). . R* 260 Publication, etc. (Imprint) . . . . . . . . . . . . . M 300 Physical description . . . . . . . . . . . . . . . . M* 362 Dates of pub., vol. designation . . . . . . . . . . . MA 4XX Series statement . . . . . . . . . . . . . . . . . . MA 500 Source of title, DBO note . . . . . . . . . . . . . . MA 5XX Notes . . . . . . . . . . . . . . . . . . . . . . . . O** 6XX Subject added entries . . . . . . . . . . . . . . . . MA** 700-730 Name/title added entries . . . . . . . . . . . . MA** 780/785 Preceding/Succeeding entry . . . . . . . . . . . MA 7XX Other linking entries . . . . . . . . . . . . . . . . O** 850 Holding institution . . . . . . . . . . . . . . . . . M** 8XX Series added entries . . . . . . . . . . . . . . . . MA 936 CONSER variable length field . . . . . . . . . . . . MA Codes: M - mandatory, MA - mandatory if applicable, O - optional, R - required if available *See B6.4.7 for more information on core requirements for cartographic materials. **See B6.2 for more information on the standard requirements for core records.